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- Tasks: Support the Chief Inspector with administrative tasks and manage correspondence efficiently.
- Company: Join a national regulator dedicated to improving care services across Scotland.
- Benefits: Enjoy hybrid working options and a focus on work-life balance.
- Why this job: Be part of a team that makes a real difference in people's lives and promotes high-quality care.
- Qualifications: Experience in business support, excellent organisational skills, and proficiency in Microsoft applications required.
- Other info: Temporary contract until March 2026, with opportunities for professional growth.
The predicted salary is between 30000 - 42000 £ per year.
About us
We are the national regulator and scrutiny body responsible for providing assurance and protection for people who experience care services, their families, carers and the wider public, as well as supporting delivery partners to improve the quality of care for people in Scotland. Our vision is that people across Scotland experience high quality care that meets their needs, rights and choices. We are a scrutiny body that supports improvement. We inspect individual care services and we also work with other scrutiny bodies to inspect the social care and social work services people are experiencing in their local areas.
Our desire is to achieve an effective and balanced way of working, that enables us to meet organisational needs and achieve a work-life balance that promotes wellbeing and collaboration opportunities. Our hybrid working policy gives you the flexibility to mix working from home with attendance at your base office and other work locations, spending no more than 60% of your working time working from home, measured over a 4-week period.
About the role
We are recruiting for one Chief Inspector Support Assistant on a temporary contract to cover maternity leave up until 31 March 2026. This postholder will provide a PA role in supporting the Chief Inspector for Strategic Scrutiny and their Service Managers. Their work focuses on the scrutiny, assurance and improvement of services provided by local authority social work services and partnerships. Their teams look at services for children and families, adults and older people and people involved with the justice system. They explore how adults’ and children’s rights are promoted and upheld, the extent to which they are enabled to exercise choice and control in how their support is provided, and the outcomes they experience.
Reporting to the Executive Support Officer, you will be part of a small team of Chief Inspector Support Assistants and part of the wider Executive and Committee Support team. Duties will be varied and include prioritising correspondence, dealing with internal and external enquiries, composing responses to routine correspondence, managing diaries, making appointments, and arranging travel, accommodation, meetings, conference rooms, and hospitality for visitors as necessary.
Having excellent planning and organisational skills, you will be expected to co-ordinate the administrative process for Scottish Government briefings and adhering to strict deadline requirements. The role will also include the preparation and circulation of agendas and paperwork for meetings, attendance at internal and external meetings, taking notes and action records, monitoring the shared mailbox and dealing with any tasks required, formatting documents for high level management meetings, maintaining staff list spreadsheets and assisting in the design and preparation of PowerPoint presentations as and when required.
About you
You will have experience of providing business support to senior management in a fast-paced change environment. You are highly organised and able to plan and manage your time and workstreams efficiently and effectively. You understand that priorities and deadlines can change quickly, and you respond flexibly and effectively. You will have a proactive approach and be confident in using your own initiative. Your attention to detail is meticulous and you have a clear commitment to maintaining high standards. You are a great team worker and able to build and maintain good working relationships. You will have excellent word processing and IT skills with experience of Microsoft applications, including a good working knowledge of Excel. You will also have experience of diary management and taking detailed notes or minutes.
Next steps
If you believe that you are a suitable candidate for this post, please complete the online application form by no later than by 08:00 on Monday 19 May 2025. It is anticipated that interviews will take place on from 29 May 2025 at our Dundee office.
Chief Inspector Support Assistant employer: Care Inspectorate
Contact Detail:
Care Inspectorate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Chief Inspector Support Assistant
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Chief Inspector Support Assistant role. Understanding the specific duties, such as diary management and preparing meeting agendas, will help you demonstrate your relevant skills during the interview.
✨Tip Number 2
Research the organisation's mission and values. Being able to articulate how your personal values align with their vision for high-quality care in Scotland will show your genuine interest in the role and commitment to their goals.
✨Tip Number 3
Prepare examples from your past experience that showcase your organisational skills and ability to manage multiple tasks under pressure. Highlighting specific instances where you've successfully supported senior management will make you stand out.
✨Tip Number 4
Network with current or former employees if possible. Gaining insights into the work culture and expectations can provide you with valuable information to tailor your approach and questions during the interview process.
We think you need these skills to ace Chief Inspector Support Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Chief Inspector Support Assistant position. Tailor your application to highlight relevant experience and skills that align with the role.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your experience in providing business support, particularly in fast-paced environments. Emphasise your organisational skills, attention to detail, and proficiency in Microsoft applications.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Provide specific examples of how your previous experience has prepared you for the tasks mentioned in the job description, such as diary management and preparing meeting agendas.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Care Inspectorate
✨Research the Organisation
Before your interview, take some time to understand the role of the scrutiny body and its impact on care services in Scotland. Familiarise yourself with their vision and values, as this will help you align your answers with their goals.
✨Demonstrate Organisational Skills
Since the role requires excellent planning and organisational skills, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects under tight deadlines.
✨Showcase Your IT Proficiency
Highlight your experience with Microsoft applications, especially Excel. Be ready to discuss how you've used these tools in previous roles to enhance productivity or manage data effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle changing priorities and deadlines. Think of scenarios where you had to adapt quickly and how you maintained high standards despite challenges.
