At a Glance
- Tasks: Provide essential support to a family, managing schedules and coordinating activities.
- Company: A caring family seeking a reliable Executive Assistant.
- Benefits: Flexible hours, competitive pay, and the chance to make a real difference.
- Other info: Hybrid working options available with potential for contract extension.
- Why this job: Join a supportive environment where your organisational skills can shine and help a family thrive.
- Qualifications: Experience in admin roles, strong IT skills, and a commitment to confidentiality.
The predicted salary is between 18 - 25 € per hour.
We are seeking a highly organised and proactive Executive Assistant to support the mother of a disabled young man with administrative, coordination, and organisational tasks that help the household run smoothly. In this trusted role, you will act as the mother’s right-hand support, helping manage schedules, communications, research tasks, and practical systems that support the family’s daily life and the young man’s independence. This position focuses on practical support, organisation, and coordination rather than senior decision-making, clinical responsibility, or case management. The mother remains responsible for decisions relating to care, legal matters, and services; the EA provides structured support to help plans and arrangements run smoothly. This is a role built on trust, reliability, and teamwork.
Key Responsibilities
- Managing calendars, appointments, and reminders
- Organising digital and paper records
- Drafting letters, notes, and documentation
- Keeping information well-structured and accessible
- Booking appointments and communicating with service providers
- Assisting with arranging medical or support appointments
- Attending appointments when needed to take notes and report back
- Researching services, activities, clubs, and opportunities suited to the young man’s interests
- Making enquiries and gathering information for the mother’s review
- Helping compare options or quotes when services are being considered
- Helping maintain organisational systems in the home
- Supporting routines, schedules, labels, and reminders that encourage independence
- Assisting with setting up apps, calendars, or simple technology tools
- Assisting with rotas, bookings, errands, and practical arrangements
- Planning outings, activities, or holidays when requested
- Driving to appointments or for errands
- Helping the mother manage her own appointment scheduling
- Providing reliable support during busy periods
- Occasional flexibility may be required in urgent situations, within agreed expectations
Person Specification
- Experience in an administrative, EA, PA, medical admin, or coordination role
- Good IT skills (Word, Excel, email, digital calendars)
- Strong organisation and communication skills
- Highly discreet, professional, and committed to maintaining strict confidentiality
- DBS certificate (or willingness to obtain one)
- Car owner with full driving licence
- Comfortable around animals
- Willing to travel locally between Watton, West Norfolk, and Norwich
Confidentiality
This is a private family role involving sensitive personal, medical, and household information. The successful candidate must be highly discreet and professional in all matters. Strict confidentiality is essential, and the successful applicant will be required to sign a Non-Disclosure Agreement (NDA) as a condition of engagement.
Working Arrangements
Hybrid role may be considered (home and remote work). 3-month initial contract, possible extension. Self‑employed applicants may be considered.
Pay
Pay reflects experience, confidence, and the level of responsibility a candidate is comfortable undertaking within a support capacity. £18–£25 per hour.
Recruitment Process
To ensure the right match for both the family and candidate, the recruitment process will include a three‑stage Interview, including the opportunity to demonstrate relevant skills and knowledge.
Executive Assistant to Support a Family in Watton employer: Care England
Join a supportive and flexible work environment where your organisational skills will make a meaningful impact on a family's daily life. As an Executive Assistant in Norfolk, you will enjoy the opportunity to work closely with a caring family, fostering independence while benefiting from a role that values trust, discretion, and teamwork. With competitive pay and the potential for hybrid working arrangements, this position offers a unique chance to contribute positively to someone's life while developing your own professional skills.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Support a Family in Watton
✨Tip Number 1
Get to know the family before the interview! Research their background and understand their needs. This will help us tailor our approach and show that we genuinely care about supporting them.
✨Tip Number 2
Practice your organisational skills in real-life scenarios. Maybe volunteer to help a friend with their schedule or plan an event. This hands-on experience will give us great examples to share during the interview.
✨Tip Number 3
Be ready to demonstrate your tech-savviness! Familiarise yourself with digital calendars and organisational apps. We want to show that we can make the family's life easier with the right tools.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Executive Assistant to Support a Family in Watton
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in administrative and organisational roles. We want to see how your skills align with the specific needs of the family, so don’t hold back on showcasing your relevant experience!
Showcase Your Organisation Skills:Since this role is all about keeping things organised, give us examples of how you've successfully managed schedules or coordinated tasks in the past. We love seeing practical examples that demonstrate your ability to keep everything running smoothly.
Be Discreet and Professional:This position involves handling sensitive information, so it’s crucial to convey your understanding of confidentiality in your application. Let us know how you’ve maintained professionalism in previous roles, especially when dealing with private matters.
Apply Through Our Website:We encourage you to submit your application through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Care England
✨Know the Family's Needs
Before the interview, take some time to understand the specific needs of the family. Research common challenges faced by families with disabled members and think about how your skills can help address these. This will show that you’re proactive and genuinely interested in providing tailored support.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed schedules, appointments, or administrative tasks in the past. Bring along any tools or systems you've used to stay organised, like digital calendars or task management apps, to demonstrate your capability in this area.
✨Emphasise Discretion and Professionalism
Since this role involves handling sensitive information, be ready to discuss your approach to confidentiality. Share experiences where you’ve maintained discretion in previous roles, and highlight your understanding of the importance of trust in a family setting.
✨Be Ready for Practical Scenarios
The interview may include practical scenarios or questions about how you would handle specific situations. Think through potential challenges you might face in this role, such as scheduling conflicts or managing multiple tasks, and prepare your responses to showcase your problem-solving skills.
