Associate Experience Coordinator

Salary: £28,000 to £31,000 depending on experience

Reports to: Associate Experience Team Lead

Ideal Start: asap

Join Us at The Centre for ADHD Research and Excellence: Shaping the Future of Accessible Healthcare

At CARE ADHD, we are revolutionising private healthcare by making ADHD assessments and treatment more affordable and accessible to those who need it. Our client‑centred approach, combined with lean methodology and a focus on continuous improvement, drives our commitment to excellence. We embrace an innovative mindset, encouraging rapid learning and adaptation through our 'fail fast' ethos. With ambitious plans to become the largest ADHD service provider outside the NHS within the next five years, we are committed to pushing boundaries and fostering innovation.

We’re on the lookout for a people‑first, detail‑oriented Associate Experience Coordinator to be a key support to our contracted associate clinicians. If you enjoy creating positive experiences, solving problems, and making processes smoother, this could be the role for you!

Our associate clinicians are the heart of what we do. They deliver life‑changing services to our clients every single day, and their work directly impacts the wellbeing and success of the people we serve. Because of this, creating a positive, supportive, and engaging experience for them isn’t just a “nice to have” – it’s essential to our mission.

Supporting the Talent and Clinical Care Hub manager, you’ll be the friendly face and trusted advisor for our clinicians – making sure they have what they need to thrive, feel connected to our culture, and stay fully supported in their day‑to‑day work. You'll be there to celebrate their wins, help solve challenges, and ensure they feel valued as vital contributors to our success. You’ll also play a big part behind the scenes, helping to keep things running smoothly, from onboarding and engagement initiatives to compliance and process improvements. Your work will make a real difference – supporting clinicians so they can focus on what they do best: providing outstanding care to our clients.

Why Work With Us?

• A people‑first culture where your ideas are welcomed and your contributions valued.
• A collaborative, remote‑friendly team that supports flexibility and work‑life balance.
• Opportunities to grow your career and shape how we engage and support our clinicians.
• A chance to make a real impact on clinician wellbeing and engagement thus contributing to amazing patient outcomes!
• Plus, opportunities to get together!

What You’ll Be Doing

• Be the go-to person for associates, answering their questions and making sure they have everything they need to thrive at work.
• Collaborate with Talent Acquisition to make sure new clinicians have a smooth journey from offer to onboarding and beyond.
• Help associates navigate challenges and resolve concerns in a way that’s fair, thoughtful, and aligned with our values.
• Assist in delivering smooth and engaging onboarding experiences that make clinicians feel welcome and ready to hit the ground running.
• Run quarterly recertification checks, follow up on missing information and maintain accurate associate records and data across our People systems to remain audit‑ready.
• Support associate retention efforts by proactively identifying engagement challenges, fostering strong relationships, and implementing initiatives that encourage clinicians to continue working with us.
• Support Associates in maintaining high standards of client documentation, ensuring consistency, clarity, and compliance with internal expectations.
• Support the Talent and Clinical Care Hub manager in bringing new ideas to life – whether it’s rolling out new processes or launching engagement projects.
• Keep our associate handbooks and procedures fresh and user‑friendly.
• Help rollout engagement surveys and track trends, helping us find new ways to make the associate experience even better.
• Work closely with clinicians to increase their engagement and availability, supporting them in taking on additional clinics and ensuring they feel valued and motivated to contribute more.

To thrive in this role you’ll need to:

• People‑Focused Experience – You’ve worked in a People support role or something similar, ideally in a high‑growth start‑up, and understand what it takes to build an engaging and supportive workplace.
• A solid understanding of UK employment laws and best practices, particularly in regards to IR35 regulation.
• A Natural Communicator – You know how to connect with people at all levels, whether it’s through a friendly chat, clear policies, or inspiring company‑wide updates.
• Culture & Engagement Champion – You love bringing teams together, finding ways to make work more meaningful, and creating initiatives that make people feel valued.
• Adaptable & Solution‑Focused – You’re comfortable navigating change and always bring structure and clarity to fast‑moving situations.
• Prioritisation is your middle name - You can handle shifting priorities and wear multiple hats.
• Wellbeing Advocate – You genuinely care about people and are passionate about building a workplace where everyone feels supported, included, and able to do their best work.

Optional Bonus Points

• Experience building engagement in a remote environment.
• Experience in a health tech start up!

What You Can Expect From Us

• Competitive salary.
• Work Hybrid from our Canary Wharf office (Frequency discussed with manager).
• 33 days holiday (includes UK public holidays).
• Team get‑togethers.
• A paid day off on your birthday.
• Office equipment when you join.
• Pension contribution.
• Be part of one of the UK’s most ambitious HealthTech start‑ups.

Our Hiring Process

We aim to make our hiring process as streamlined as possible. All Shortlisted Candidates Will Be Invited To A Talent Call with our Talent Acquisition Specialist. All Successful candidates from this stage will be invited to an interview with our Associate Experience Lead. Offer!

Apply with Confidence

Studies show that men apply for roles when they meet around 60% of the qualifications, whereas women and other marginalised groups often apply only if they meet every requirement. If you believe you’re a great fit but don’t meet every single requirement, we encourage you to apply! At Care ADHD, we’re committed to building a diverse and inclusive environment. We encourage applications from candidates of all backgrounds, especially those from historically marginalised communities, as we work together to create a more equitable future.