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For Companies At a Glance
- Tasks: Support staff with immigration and global mobility processes while maintaining records and correspondence.
- Company: Join Cardiff University, a vibrant organisation committed to diversity and inclusion.
- Benefits: Enjoy 32 days of annual leave, a local pension scheme, and flexible working options.
- Why this job: Make a genuine difference by helping the University recruit global talent.
- Qualifications: Experience or awareness of visa and immigration processes; strong communication skills.
- Other info: Full-time, open-ended position with excellent career progression opportunities.
The predicted salary is between 28031 - 31236 £ per year.
Overview
We are looking for an Administrative Assistant to join the Staff Immigration & Global Mobility team in central Human Resources Operations.
We’d like to hear from you if you:
- Have experience or awareness of visa, immigration, right to work and global mobility/working support processes.
- Can communicate effectively and courteously with a wide range of people.
- Can set up and maintain standard procedures but use your initiative when needed.
Responsibilities
- Provide personalised support to new and existing staff on staff immigration, visa routes, recruitment, right to work and global mobility/working processes.
- Work alongside a team of HR professionals to deliver excellent support services, making a genuine difference by enabling the University to recruit global talent.
- Carry out transactional and administrative processes in relation to visas and immigration and global mobility, maintaining records and preparing correspondence.
Benefits
We can offer you the chance to work in a vibrant organisation, with great benefits (including 32 days’ annual leave and local pension scheme) and opportunities for progression. We are a proud Living Wage supporter.
This role is eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home. The University is committed to offering this flexibility, wherever the role and business need allows, supporting work-life balance.
We want to employ people with a wide variety of experiences. We welcome applications from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We are particularly seeking applications from candidates who come from backgrounds that are underrepresented at the University, including people from Black, Asian and Minority Ethnic communities.
This post is full-time and open-ended.
Salary: £28,031 – £31,236 per annum (Grade 4)
Closing date: Friday, 24 October 2025.
Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements. Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.
HobbsD3@cardiff.ac.uk and PerridgeR@cardiff.ac.uk are available for informal, confidential chats about the role.
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Administrative Assistant (Staff Immigration and Global Mobility) employer: Cardiff University
Contact Detail:
Cardiff University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (Staff Immigration and Global Mobility)
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the Staff Immigration & Global Mobility team. A friendly chat can give us insights into the role and help you stand out when applying.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of visa and immigration processes. We want to see that you’re not just interested, but that you know your stuff!
✨Tip Number 3
Show off your communication skills! During interviews, be clear and courteous. Remember, we’re looking for someone who can connect with a diverse range of people.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our vibrant organisation.
We think you need these skills to ace Administrative Assistant (Staff Immigration and Global Mobility)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Assistant role. Highlight your experience with visa and immigration processes, as well as any relevant skills that align with what we’re looking for.
Show Off Your Communication Skills: Since this role involves interacting with a diverse range of people, it’s crucial to demonstrate your communication abilities. Use clear and courteous language in your application to reflect how you’d engage with staff and stakeholders.
Be Proactive: We love candidates who can take the initiative! In your application, mention instances where you’ve set up or improved procedures. This shows us you’re not just about following instructions but also about enhancing processes.
Apply Through Our Website: Don’t forget to submit your application through our official website. It’s the best way to ensure your application gets to us directly and is considered promptly. Plus, it’s super easy!
How to prepare for a job interview at Cardiff University
✨Know Your Stuff
Make sure you brush up on visa, immigration, and global mobility processes. Familiarise yourself with the specific procedures related to the role, as this will show your genuine interest and understanding of the position.
✨Practice Your Communication Skills
Since you'll be interacting with a diverse range of people, practice clear and courteous communication. Consider role-playing common scenarios you might encounter in the job to build your confidence.
✨Show Initiative
Be prepared to discuss examples where you've set up or maintained procedures in previous roles. Highlight times when you took the initiative to solve problems or improve processes, as this aligns with what the team is looking for.
✨Ask Thoughtful Questions
Prepare some insightful questions about the team and the role. This not only shows your enthusiasm but also helps you gauge if the environment is the right fit for you. Think about asking how the team collaborates on immigration cases or what challenges they face.
