HR Systems Project Specialist (Recruitment)

HR Systems Project Specialist (Recruitment)

Role description and details are provided by the Cardiff University job posting. This position is a full-time, fixed-term role (35 hours per week) running to 31 July 2026.

Salary: £41,064 – £46,049 per year (Grade 6)

Posting date: Thursday, 18 September 2025
Closing date: Wednesday, 1 October 2025

The University is committed to equality, diversity and creating an inclusive working environment. We welcome applications from all parts of the community regardless of sex, ethnicity, disability, sexual orientation, gender identity, marital status, religion or belief, caring responsibilities, or age. We will consider requests for flexible working and job sharing to support work-life balance.

Applications may be submitted in Welsh; a Welsh-language application will not be treated less favourably than an English-language application.

Overview

Cardiff University is transforming its AD (Active Directory) and HR systems to support its journey and to operate more efficiently, collaboratively, and ambitiously. Our AD system is used by around 25,000 users per year, including applicants, senior managers, line managers, staff, and pensioners. The HR Information System (HRIS) and Data projects bring together three workstreams to ensure the HR systems support the University’s transformation. The final project focuses on implementing new recruitment tools that consolidate recruitment with HR data, eliminating data entry duplication and enabling anonymous shortlisting to support the Strategic Equality Plan.

The recruitment project has begun, and we are seeking staff who want to contribute to shaping the recruitment solution in preparation for our change.

Responsibilities

• Provide professional guidance to support recruitment suppliers to enhance the PeopleXD Recruitment+ product suite; improve processes and procedures, and address complex and conceptual issues.
• Own problem resolution within Access PeopleXD Recruitment+ where it aligns with role objectives.
• Investigate and analyse specific issues in Access PeopleXD Recruitment+, generating recommendations and reports supported by developments in Access PeopleXD Recruitment+.
• Ensure Access PeopleXD Recruitment+ delivery to the University, operationalising changes to meet customer needs.
• Establish and maintain stakeholder relationships, developing appropriate communication links with University Schools/Departments and external bodies as required.
• Create cross-University project teams as needed to achieve project goals.
• Plan and deliver specific small projects, coordinating and supervising project teams as required.
• Develop and deliver training within Access PeopleXD Recruitment+.
• Deliver a range of administrative duties to support the project.
• Learn and guide colleagues across the University in using Access PeopleXD Recruitment+ as required.

General Duties

• Ensure understanding and application of GDPR considerations and confidentiality in all duties.
• Follow University Health and Safety and Equality & Diversity policies.
• Perform other duties as required that are in line with the role.

Essential Qualifications

• Degree/NVQ 4 or equivalent experience or membership of a relevant professional body.

Knowledge, Skills and Experience

• Significant experience using systems to improve and automate processes within the Access PeopleXD product suite.
• Demonstrable professional knowledge of the latest Access PeopleXD product developments, improvements, and roadmaps; provide guidance on ways of working to suppliers and share best practices with customers.
• Proven experience developing new processes and procedures, particularly related to AD systems.

Customer Service, Communication and Team Working

• Ability to convey detailed and complex information effectively to a broad audience.
• Evidence of considering customer needs and adapting service accordingly to deliver high-quality service.
• Proven ability to develop networks to contribute to long-term developments.

Planning, Analysis and Problem Solving

• Evidence of solving broad problems by taking initiative and applying practical and innovative solutions.
• Evidence of awareness of key developments in the specialist area.
• Ability to manage and deliver specific projects, including short-term project team leadership.

Desirable Criteria

• Postgraduate/Professional qualification.
• Experience working in Higher Education.
• Fluency in Welsh (written and spoken).