HR Systems Project Specialist (Recruitment)

Job Description

HR Systems Project Specialist (Recruitment)

As the biggest university in Wales – and a major employer, with more than 6,500 staff – we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.

The transformation of Cardiff University into a great global civic university will require the HR function and its services to operate in a more efficient, collaborative, empowered and ambitious way. Our HR systems are used by approximately 25,000 users per year including applicants, senior managers, line managers, employees, pensioners, etc.

The HR Systems & Data projects incorporated three workstreams designed to ensure the HR Systems are fit to support the University on its transformational journey. The final project is to deploy a new recruitment tool which brings recruitment into the same system as HR information removing duplication of effort for data entry and providing for anonymous shortlisting to support the Strategic Equality Plan.

The recruitment project has now started and due to internal promotions we are now eager to hear from staff who would like to get involved in helping to shape the Recruitment solution in readiness for our transformation.

This role is eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home. The University is committed to offering this flexibility, wherever the role and business need allows, supporting work-life balance.

Salary: £41,064 – £46,049 per annum (Grade 6)

Contract: This post is full-time (35 hours per week), fixed term ending on 31 July 2026.

Date advert posted: Thursday, 18 September 2025

Closing Date: Wednesday, 1 October 2025

Equality and Diversity: Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We will also consider flexible working or job share arrangements to support work-life balance. Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.

Key Duties

• Provide professional advice and guidance to support supplier consultants to improve our PeopleXD product suite by configuring Access PeopleXD Recruitment+ effectively to have institute wide impact. Use judgement and creativity to improve processes and procedures where appropriate, and ensure complex and conceptual issues are understood.
• Take responsibility for resolving issues independently within Access PeopleXD Recruitment+ where they fall within set role objectives.
• Investigate and analyse specific issues within Access PeopleXD Recruitment+, creating recommendations and reports supported by advances within Access PeopleXD Recruitment+.
• Ensure that the provision of Access PeopleXD Recruitment+ is delivered to the institution, proactively changing the delivery according to customer requirements.
• Establish working relationships with key contacts, developing appropriate communication links with the University’s Schools/Directorates and outside bodies as required.
• Create specific working groups from colleagues across the University to achieve project objectives.
• Plan and deliver specific small-scale projects, coordinating and supervising project teams created as needed.
• Develop and deliver training within Access PeopleXD Recruitment+.
• Undertake a variety of administrative duties to support the project.
• Instruct and guide other employees across the University when using Access PeopleXD Recruitment+ as required.

General Duties

• Ensure that an understanding of the importance of GDPR and confidentiality is applied when undertaking all duties.
• Abide by University policies on Health and Safety and Equality and Diversity.
• Perform other duties occasionally which are not included above, but which will be consistent with the role.

Person Specification

Essential Criteria

Qualifications and Education

• Degree/NVQ 4 or equivalent Professional membership/experience.

Knowledge, Skills and Experience

• Substantial experience of system development and implementation within Access PeopleXD product suite, Business Objects, Power BI and Recruitment Systems.
• Able to demonstrate professional knowledge within Access PeopleXD product suite, Business Objects, Power BI and Recruitment Systems to give advice and guidance on ways of working to suppliers, and sharing best practice with customers.
• Proven experience in developing new end user processes and procedures particularly in relation to HR & Recruitment solutions.

Customer Service, Communication and Team Working

• Ability to communicate conceptually detailed and complex information effectively and professionally with a wide range of people.
• Evidence of ability to explore user needs and adapt the service accordingly to ensure a quality service is delivered.
• Proven ability to develop networks to contribute to long term developments.

Planning, Analysis and Problem solving

• Evidence of ability to solve expansive problems using initiative and creativity; identify and propose practical and innovative solutions.
• Evidence of demonstrable knowledge of key advances within Access PeopleXD product suite, Business Objects, Power BI and Recruitment Systems.
• Evidence of ability to undertake and deliver specific projects and supervise short term project teams.

Desirable Criteria

• Postgraduate/Professional qualification.
• Experience of working in a Higher Education environment.
• Fluency in Welsh, written and oral.

Salary Range Min. 41,064

Salary Range Max. 46,049

Job Category Human Resources

Grade Grade 6