At a Glance
- Tasks: Coordinate and support the SRS Programme, ensuring smooth operations across all workstreams.
- Company: Cardiff Met, a forward-thinking university committed to enhancing student experiences.
- Benefits: Generous annual leave, pension scheme, family-friendly policies, and access to wellness support.
- Other info: Inclusive culture with opportunities for personal and professional development.
- Why this job: Be part of a transformative project that improves the student experience at Cardiff Met.
- Qualifications: Strong organisational skills, attention to detail, and experience in project management.
The predicted salary is between 30000 - 40000 £ per year.
The Student Record System (SRS) Programme is a multi-year, institution-wide initiative to replace our core student data infrastructure with a modern, integrated suite of best-in-class systems. Spanning a new student record system, admissions platform, international compliance automation, and curriculum management system; all connected through a Central Data Hub. This programme will fundamentally improve how students, staff, and partners experience Cardiff Met.
You will provide proactive, high-quality coordination and administrative support to the Programme Manager, PMO Lead, and wider programme team. From maintaining the RAID log and programme plan to coordinating governance meetings and supporting budget tracking, your contribution will be felt across every workstream. You will also provide line management to the SRS Programme Administrator, and step up to lead the day-to-day PMO function when the PMO Lead is absent.
ResponsibilitiesYou’ll play a key role by:
- Providing senior administrative and co-ordination support to the Programme Manager and project teams across all SRS workstreams.
- Leading the co-ordination of programme workshops, governance meetings, and stakeholder engagement activities, including agenda design, facilitation logistics, and post-event action tracking.
- Maintaining and actively managing the programme RAID log, ensuring risks, issues, actions, and dependencies are kept current and escalating items where thresholds are met.
- Co-ordinating the collation of progress updates from workstream leads and producing draft programme reports for the PMO Lead/Manager, ensuring accuracy and consistency across all workstreams.
- Maintaining programme budget tracking records, supporting procurement and purchase order processes as required.
- Acting as day-to-day point of contact for workstream teams on PMO queries, providing guidance on tools, templates, and governance processes.
What you’ll bring:
- You will bring solid coordination and administrative experience from a professional environment, with the organisational skills and attention to detail needed to keep a complex programme running smoothly.
- You will have a collaborative and positive approach to teamwork, good written and verbal communication skills, and strong IT proficiency across the Microsoft Office suite.
- Strong attention to detail and accuracy when handling documents, logs, and data.
- Good written and verbal communication skills, including confidence preparing meeting notes and reports.
- Experience of project management terminology and tools.
- Experience of guiding or supporting the work of others, whether through formal line management, mentoring, or leading a small team or workstream.
Annual leave of 25 days, rising to 30 days after 1 year’s service, plus 12 bank holiday / concessionary days (pro rata if part time). Membership of the Local Government Pension Scheme with generous monthly contributions. Excellent family friendly policies – take a look on our Policy Hub page. Opportunities to learn and develop your skills with access to library and digital services facilities. Excellent sports and fitness facilities with subsidised membership. Free family access to our independent specialist wellbeing support provider, Health Assured.
All applicants with disabilities, or those who are part of the Armed Forces community who during the shortlisting process meet the essential criteria for the role will be progressed to the next stage. The University is committed to creating a highly inclusive culture. We offer family friendly and flexible working arrangements and a range of staff networks, forums and events to support and develop our people. We warmly welcome applications from those traditionally underrepresented in the higher education sector.
Programme Management Office (PMO) Co-ordinator (SRS) in Cardiff employer: Cardiff Met
Cardiff Met is an exceptional employer, offering a supportive and inclusive work culture that prioritises employee well-being and professional growth. With generous annual leave, a robust pension scheme, and access to excellent sports facilities, employees are encouraged to maintain a healthy work-life balance while developing their skills in a collaborative environment. The university's commitment to diversity and flexible working arrangements makes it an attractive place for individuals seeking meaningful and rewarding careers in higher education.
StudySmarter Expert Advice🤫
We think this is how you could land Programme Management Office (PMO) Co-ordinator (SRS) in Cardiff
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on the Programme Manager and PMO Lead. Understanding their backgrounds and the programme's goals can help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to project management and coordination. Think about examples from your past experiences that highlight your organisational skills and attention to detail. We want you to shine!
✨Tip Number 3
Show off your teamwork skills! Be ready to discuss how you've collaborated with others in previous roles. Highlight any experience you have in leading small teams or mentoring colleagues, as this will resonate well with the collaborative nature of the PMO role.
✨Tip Number 4
Don’t forget to ask questions! At the end of your interview, have a few thoughtful questions prepared about the SRS programme or the PMO function. This shows your enthusiasm and helps you gauge if the role is the right fit for you. And remember, apply through our website for the best chance!
We think you need these skills to ace Programme Management Office (PMO) Co-ordinator (SRS) in Cardiff
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in coordination and administration. We want to see how your skills align with the PMO role, so don’t hold back on showcasing relevant examples!
Show Off Your Communication Skills:Since good written communication is key for this role, ensure your application is clear and concise. Use proper formatting and check for any typos – we love attention to detail, and it’ll make a great first impression!
Highlight Your Teamwork Experience:We’re looking for someone who thrives in a collaborative environment. Share examples of how you’ve worked with others in previous roles, especially in project management or administrative settings. It’ll show us you’re a team player!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Cardiff Met
✨Know the Programme Inside Out
Before your interview, make sure you understand the SRS Programme and its objectives. Familiarise yourself with the key components like the student record system, admissions platform, and how they all connect through the Central Data Hub. This will show your genuine interest and help you answer questions more confidently.
✨Showcase Your Coordination Skills
Be ready to discuss your previous experience in coordination and administration. Prepare specific examples where you've successfully managed multiple tasks or projects, especially in a professional environment. Highlight your attention to detail and how it contributed to the success of those projects.
✨Prepare for Governance Meeting Scenarios
Since you'll be coordinating governance meetings, think about how you would design agendas and track actions post-meeting. You might be asked to provide insights on how to facilitate effective discussions or manage stakeholder engagement, so have some strategies in mind.
✨Demonstrate Teamwork and Leadership
As you'll be providing line management to the SRS Programme Administrator, be prepared to discuss your leadership style. Share examples of how you've guided or supported others in a team setting, and emphasise your collaborative approach to problem-solving and communication.
