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- Tasks: Support the Clinical Team with administrative and operational tasks in a dynamic healthcare environment.
- Company: Join the All Wales Medical Genomics Service, a vital part of the NHS.
- Benefits: Competitive salary with pay progression, supportive team culture, and opportunities for professional growth.
- Other info: Welsh language skills are a plus; flexible and friendly work atmosphere.
- Why this job: Make a real difference in patient care while developing your skills in a collaborative setting.
- Qualifications: GCSEs in English and Maths, plus relevant administrative experience.
The predicted salary is between 27898 - 30615 £ per year.
An exciting opportunity has arisen for Administration Lead to join the All Wales Medical Genomics Service on a full‑time basis, based at the Genetic House in Singleton Hospital, Swansea. The pay progression steps for this Band 4 post begin at £27,898 and top at £30,615. The expectation is that all staff will meet the required standards and progress on their pay step date. The pay progression framework is underpinned by the Values Based Appraisal process and is intended to ensure that all staff have the appropriate knowledge and skills to carry out their roles and make the greatest contribution to patient care.
Core values:
- We care about the people we serve and the people we work with
- We trust one another
- We respect each other
- We take personal responsibility
- We treat people with kindness
- We act with integrity
Main duties of the job:
- The Administration Lead will provide on‑going comprehensive support to the Clinical Team, both administrative and operational, to help support the All Wales Medical Genomics Service (AWMGS) delivery guided by service Patient Management Systems (PMS).
- Support wider teams with document control, arranging meetings, taking minutes and transcribing audits and incidents where appropriate.
- Communicate with stakeholders regarding the PMS, providing updates and motivating the AWMGS to complete actions in a timely manner.
- Demonstrate good interpersonal skills and a strong understanding of confidentiality; communicate across a multidisciplinary team.
- Work as part of the AWMGS administration team and liaise with other key personnel across the AWMGS Service on operational objectives and initiatives.
- Welsh language skills are desirable; Welsh and/or English speakers are equally welcome to apply.
Qualifications:
- Good general education with GCSE passes in English Language, Mathematics, etc.
- Diploma or equivalent experience in a relevant subject.
- Knowledge of administrative processes, including IT and project management, gained through experience in previous roles.
- Recognised qualification in MS Office (any package).
Experience:
- Sufficient administration experience within a busy NHS or healthcare environment.
- Use of computer packages such as Excel, PowerPoint and Access.
Special knowledge:
- Good knowledge of IT & MS Windows applications.
- Excellent communication skills, both written and verbal.
- Knowledge of ISO 15189.
- Knowledge of genomics related training programmes.
Skills:
- Good knowledge of IT & MS Windows applications.
- Excellent written and oral communication skills.
- Ability to work under pressure.
- Ability to think holistically.
Personal qualities:
- Well presented with excellent interpersonal skills.
- Excellent written and oral communication skills.
- Flexible, collaborative attitude towards duties and responsibilities.
- Welsh speaker.
Other:
- Approachable, mature and professional in dealing with people.
- Knowledge of the NHS.
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and, as such, it will be necessary for a submission to the Disclosure and Barring Service (formerly CRB) to check for any previous criminal convictions.
Administration Lead in Swansea employer: Cardiff and Vale University Health Board
Contact Detail:
Cardiff and Vale University Health Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Lead in Swansea
✨Tip Number 1
Network like a pro! Reach out to people in the NHS or healthcare sector, especially those who work in administration roles. A friendly chat can lead to insider info about job openings and even recommendations.
✨Tip Number 2
Prepare for interviews by researching the All Wales Medical Genomics Service. Understand their values and how you can contribute to patient care. Tailor your answers to show you’re not just a fit for the role, but for the team too!
✨Tip Number 3
Practice your communication skills! Since the role requires excellent interpersonal skills, consider doing mock interviews with friends or family. This will help you articulate your thoughts clearly and confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Administration Lead in Swansea
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Administration Lead. We want to see how you can contribute to the AWMGS, so don’t hold back on showcasing your relevant experience!
Show Off Your Communication Skills: Since excellent written and verbal communication is key for this role, ensure your application reflects that. Use clear, concise language and check for any typos or errors. We’re looking for someone who can communicate effectively across teams!
Highlight Your IT Proficiency: Given the importance of IT skills in this position, make sure to mention your experience with MS Office and any other relevant software. We want to know how tech-savvy you are and how you can support our administrative processes.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Cardiff and Vale University Health Board
✨Know Your Stuff
Make sure you brush up on the core values of the All Wales Medical Genomics Service. Understanding their commitment to care, trust, respect, and integrity will help you align your answers with what they value most.
✨Show Off Your Skills
Be ready to discuss your experience with administrative processes and IT skills. Prepare specific examples of how you've used tools like Excel or PowerPoint in previous roles, especially in a busy healthcare environment.
✨Communication is Key
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Think about how you can demonstrate your excellent written and verbal communication skills during the interview.
✨Be Professional and Approachable
Dress well and maintain a positive attitude throughout the interview. Being approachable and mature will reflect your interpersonal skills, which are crucial for this role in a multidisciplinary team.