At a Glance
- Tasks: Provide essential secretarial support to the Oncology teams and coordinate patient care.
- Company: Join a dedicated healthcare team focused on improving patient outcomes.
- Benefits: Part-time hours, hybrid working, and opportunities for professional development.
- Other info: Dynamic work environment with opportunities for growth and training.
- Why this job: Make a real difference in patient care while developing your administrative skills.
- Qualifications: GCSEs in Maths and English, plus relevant secretarial experience.
The predicted salary is between 30000 - 40000 £ per year.
PA/Medical Secretary – Oncology Department (Networked Services Division)
Part‑time permanent positions: 30 hour per week or 25 hour per week, Monday to Friday, hybrid working option.
Responsibilities
- Provide full secretarial and administrative support to the Medical Oncology Germ Cell and Breast teams.
- Liaise with consultants, clinicians and staff at all levels to coordinate patient care, including triage of referrals, scheduling appointments and arranging clinical investigations.
- Manage and dispatch mail and correspondence, keeping confidential documents secure.
- Type clinical correspondence, treatment summaries and annotations, meeting turnaround time targets.
- Maintain an up‑to‑date diary of appointments, meetings and interviews.
- Monitor clinic templates and workload, escalating to management when needed.
- Handle written and verbal enquiries from patients, relatives and external departments, including emotionally charged telephone calls.
- Input accurate patient data into Careflow and other information systems; ensure case notes and investigation materials are updated and available for multidisciplinary meetings.
- Coordinate annual leave, patient waiting lists and support new staff training.
- Contribute to quality improvement initiatives and keep risk management procedures up to date.
Qualifications
- 5 GCSEs grade C or above (Maths and English) or equivalent.
- RSA Stage II or III AMSPAR Diploma (or equivalent).
- Previous secretarial or administrative experience, preferably in oncology or a healthcare setting.
- Audio and copy typing skills.
- Proficiency with Microsoft Office Suite (Excel, Word, Teams).
- Sound knowledge of medical terminology and experience with patient management systems.
- Excellent communication, organisational and interpersonal skills.
- Ability to work independently, manage priorities under pressure and use initiative.
- Reliable, flexible and willing to attend relevant training.
This job description is not exhaustive but reflects the main responsibilities of the post holder.
Other duties and flexibility may be required from time to time in accordance with the grade of the post.
The description is subject to regular review and appropriate modification.
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PA/Medical Secretary in Manchester employer: Cardiff and Vale University Health Board
Cardiff and Vale University Health Board is an exceptional employer, offering a supportive environment for aspiring nephrologists. With a focus on professional development, extensive training, and opportunities for research and teaching, employees can thrive in their careers while contributing to meaningful patient care in a vibrant community. The work culture promotes collaboration and innovation, making it an ideal place for those looking to make a significant impact in healthcare.
Contact Details:
Cardiff and Vale University Health Board Recruitment Team
