Learning Disability Health Team Administrator in Manchester

We are looking to recruit a team administrator to our friendly team in the south of the city The post holder will be responsible for providing effective and efficient clerical and administrative support to a team of healthcare professionals, in the Learning Disability Community Service The role will involve the coordination and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative systems. The post holder will often be the first point of contact and a focal point for the services requiring clear communication and liaison skills. They will work alongside the Health Managers and need to be able to use their own initiative and prioritise tasks. We operate a referral system and you will be instrumental processing referrals through the system. The post holder will be required to work as part of a team at a community base and provide cross citywide cover during periods of staff absence. The role is fundamental to our team operations and if you are a great communicator, organised and enjoy working as part of a team we welcome your application .Main duties of the job Planning and organisational tasks/duties To use a variety of software packages such as Microsoft Word, Outlook, Powerpoint, Excel etc to produce correspondence and maintain presentations, records, spreadsheets and databases. Also local clinical recording systems e.g. EMIS. To devise and maintain office systems. To collate data for performance reporting as required. To attend meetings to take notes and actions in line with record keeping To liaise with staff in other services and with external contacts. To sort and distribute incoming post and organise and send outgoing post To organise, store and archive paperwork, documents and computer- based information To photocopy and print various documents Patient/client user related tasks/duties Deal with telephone communications and type letters . Participate in service development projects supporting staff surveys or audits as necessary. Provide non-clinical advice and information to patients/clients/relatives; exercising judgement when dealing with patient enquiries, analysing and resolving problems at source. Participating in the referral process taking minutes, input to EMIS and templates and liaising with clinicians. Responsibility for ordering equipment and office supplies on behalf of the team.

A DBS check is a background check that reveals any criminal convictions, cautions, reprimands, or warnings. The level of check required depends on the role,

• Good standard of Maths and English
• NVQ level 3 in administration or equivalent knowledge and experience, Experience of administration procedures.
• Experience of working as part of a team., Working as part of a multi-disciplinary team.
• Experience of working to deadlines
• Working effectively with minimal supervision, Clear understanding of confidentiality
• General knowledge of office systems and procedures

Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe - a great place to shape your career.With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes.Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.At MFT, your role matters, your impact is real, and you're part of something bigger from day one., As part of our commitment to safeguarding patients and staff, many roles at Manchester University NHS Foundation Trust (MFT) require a Disclosure and Barring Service (DBS) check. This is a standard process across the NHS and helps us ensure a safe environment for everyone.