Medical Staffing Co-ordinator Support / Administrator in Cardiff

Cardiff and Vale University Health Board is seeking a Medical Staffing Co-ordinator Support / Administrator to join the Obstetrics & Gynaecology Directorate and play a key role in supporting our medical workforce. This is an exciting opportunity to work within a busy and dynamic directorate, providing administrative and operational support to ensure safe and effective medical staffing across maternity and gynaecology services. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

The post holder will support the co-ordination of medical staffing activities for consultants, specialty doctors, trainees and locum doctors across the Directorate. Working closely with clinical leaders, medical staffing colleagues and operational managers, the successful candidate will help ensure that rotas are maintained, vacancies are filled and staffing information is accurate and up to date. The role requires excellent organisational skills, the ability to manage competing priorities and a professional approach when dealing with a wide range of staff groups.

Detailed job description and main responsibilities:

• Provide administrative support for medical staffing and rota management activities.
• Assist with the booking and coordination of locum medical cover.
• Maintain accurate staffing records, rotas and workforce databases.
• Support recruitment and onboarding processes for medical staff.
• Monitor annual leave, study leave and other absences, ensuring records are updated.
• Liaise with consultants, junior doctors, medical staffing teams and external agencies.
• Support compliance processes, including mandatory training and employment documentation.
• Respond to staffing queries in a timely and professional manner.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

We are committed to promoting inclusion, where all staff have a sense of belonging. We welcome applications from everyone and recognise the need for our workforce to represent the diversity of the population we serve. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect and where diversity is celebrated. We aim to create a working environment where every individual can fulfil their potential no matter their disability, sex, gender identity, race, sexual orientation, age, religion or belief, pregnancy and maternity or marriage and civil partnership status. We are keen to break down barriers in the UHB, and encourage applications from under-represented groups. Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English.

The UHB reserves the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore, we encourage early applications to ensure consideration for this post. Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.