At a Glance
- Tasks: Provide secretarial support to the Stroke department and manage medical correspondence.
- Company: Join Cardiff and Vale University Health Board, a leading health provider in the UK.
- Benefits: Competitive salary, flexible working, and opportunities for career growth.
- Other info: Welsh speakers are encouraged to apply; dynamic team environment awaits!
- Why this job: Make a difference in healthcare while developing your administrative skills.
- Qualifications: Experience in secretarial work and proficiency in Microsoft Office required.
The predicted salary is between 23800 - 26300 £ per year.
An exciting opportunity has arisen to join the Integrated Medicine Directorate as a Medical Secretary. The post holder will primarily support the Stroke department. The Stroke department is currently part of the Integrated Medicine directorate, Medicine Clinical Board but is in the process of moving to the Neurosciences directorate, Specialist Services Clinical Board. Recruitment to this post will not be interrupted by this move; there will be no changes to the job description or the job role but it is likely that the recruiting manager and eventual line manager of the role will change to align to the new organisational arrangements. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job:
- Provide a comprehensive and flexible secretarial service for the Consultant(s) and medical staff.
- Carry out audio and typing duties associated with medical correspondence, discharge and clinic letters, medical and x-ray reports, statistics and other official correspondence.
- Receive, open, distribute and prioritise consultant and other medical staff mail.
- Organise and maintain Consultant and junior medical staff's diaries.
- Liaise with appropriate departments/hospitals in arranging routine and investigative procedures as directed.
- Ensure all investigation results are readily available for consultant and junior medical staff.
- Arrange ad hoc clinics as required by the consultant and contact patients, liaising with medical records dept as appropriate.
- Make and receive telephone calls to/from patients, relatives and General Practitioners and take appropriate action.
About us:
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support. Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Job responsibilities:
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification:
Qualifications:
- RSA 3/NVQ or equivalent experience
- Audio typing and transcription typing
- AMSPAR
Experience:
- Advanced experience of secretarial/administrative work
- Demonstrable experience of working in a busy clinical office environment
- Experience of using initiative
- Experience of dealing with complex confidential issues
- Experience of dealing with the public
- Demonstrable experience of working in a multi-disciplinary team
Skills:
- Proficient in Microsoft Office software, and email and a range of IT software packages
- Excellent organisational skills
- Excellent telephone manner and communication skills
- Ability to prioritise workload
- To function efficiently under pressure and to meet deadlines
- Adaptable & flexible in approach to work duties
- Knowledge of NHS systems
Special Knowledge:
- Knowledge of medical terminology
- Knowledge of the NHS
Personal Qualities:
- Approachable
- Confident
- Perceptive
- Committed
- Motivated
- Team player
- Conscientious
Other:
- Ability to work Flexibly across different hospitals
- Welsh Speaker
Disclosure and Barring Service Check:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Medical Secretary - Integrated Medicine in Cardiff employer: Cardiff and Vale University Health Board
Cardiff and Vale University Health Board is an exceptional employer, offering a supportive work culture that prioritises employee well-being and professional growth. With over 17,000 staff members, the organisation fosters a collaborative environment where you can make a meaningful impact on the health of the local community. The role of Medical Secretary within the Integrated Medicine Directorate not only provides competitive remuneration but also the opportunity to work in a dynamic healthcare setting that values diversity and inclusivity, making it an ideal place for those seeking a rewarding career in the NHS.
Contact Details:
Cardiff and Vale University Health Board Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Medical Secretary - Integrated Medicine in Cardiff
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Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
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We think you need these skills to ace Medical Secretary - Integrated Medicine in Cardiff
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Cardiff and Vale University Health Board.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Cardiff and Vale University Health Board.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Cardiff and Vale University Health Board. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Cardiff and Vale University Health Board. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Cardiff and Vale University Health Board
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Cardiff and Vale University Health Board’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
