At a Glance
- Tasks: Coordinate rotas and manage annual leave for clinical teams at Bristol Dental Hospital.
- Company: Join the Bristol NHS Foundation Trust, a leading healthcare provider with a diverse workforce.
- Benefits: Enjoy a supportive work environment, professional development, and a chance to make a difference.
- Other info: Flexible working hours and opportunities for career growth in a dynamic NHS setting.
- Why this job: Be part of a critical role that supports healthcare professionals and enhances patient care.
- Qualifications: GCSEs in English and Maths, admin experience, and strong communication skills required.
The predicted salary is between 31500 - 38500 £ per year.
You will need a flexible, proactive, and thorough approach and be able to quickly form and maintain good working relationships with colleagues in different staff groups and at all grades., This is a critical role within the Bristol Dental Hospital.
The post holder will work closely with Clinical teams and the administration departments within the Bristol Dental Hospital to manage all aspects of rota coordination, annual leave and sickness across the clinical teams., For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.
You should have the ability to think calmly and logically under pressure, have excellent interpersonal and communication skills, and have a positive attitude to maintaining high standards at all times.
You will be quick to learn, be able to work as part of a team, and possess the ability to work unsupervised using your own initiative., Ideally applicants will have experience with Rota work and an understanding of the working time directive.
- Educated to GCSE, grade C or above (or equivalent) in English Language and Maths, Business and Administration Level 3 NVQ or equivalent experience, Previous experience in an admin/service environment
- Experience of dealing with the public, both on the telephone and in person
- Experience of working in NHS Admin & Clerical departments/or similar, Comprehensive knowledge of hospital information systems or similar logistical planning software
- Understanding of the European Working Time Directive and 2016 Terms and Conditions
- Experience of working within Human Resources Medical Staffing in the NHS, Proven ability to make decisions as well as use own initiative
- Ability to be flexible and adaptable to work demands
- Ability to work under pressure
- Ability to adjust to change and motivate/lead others through change
- Excellent communication and interpersonal skills with strong ability in the Microsoft office package software (Excel, Power Point, Access and word)
- Strong customer focus
- Proven ability to meet deadlines and work under pressure
- Understanding of the critical importance of confidentiality
- Effective keyboard skills
- Excellent written / verbal communication
- Attention to detail
- Self-motivator
- Creative and imaginative in approach
- Ability to be discreet and diplomatic
- Willingness to learn new systems
- Willingness to interact within a multidisciplinary team
- Committed to own professional development, A pride in the quality and accuracy of your work and attention to detail
- Co-operative, helpful and flexible attitude to work
- Genuine interest in the structure and work of the Trust
- Willingness to undertake training and develop additional skills
- Forward thinking, innovative and proactive approach to work
- Remain calm in stressful situations with strong resilience
Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations, operatingfrom three main sites at Southmead, Bristol citycentreand Weston.
With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom.
Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South Westhas to offer.
Bristol NHS Foundation Trust values all people as individuals.
As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which representsthe rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them.
Anonymous information will be used from your application in order to ensure we're meeting our pledge.
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Rota Coordinator in Bristol employer: Cardiff and Vale University Health Board
Cardiff and Vale University Health Board is an exceptional employer, dedicated to fostering a supportive and collaborative work environment for its staff. With a strong commitment to professional development, employees are encouraged to enhance their skills in breast imaging and multidisciplinary care, ensuring a fulfilling career path. Located in the vibrant city of Cardiff, the health board offers a diverse range of career opportunities while prioritising the health and wellbeing of the local community.
Contact Details:
Cardiff and Vale University Health Board Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Rota Coordinator in Bristol
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Cardiff and Vale University Health Board.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Cardiff and Vale University Health Board.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Cardiff and Vale University Health Board, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Rota Coordinator in Bristol
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Cardiff and Vale University Health Board.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Cardiff and Vale University Health Board.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Cardiff and Vale University Health Board. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Cardiff and Vale University Health Board. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Cardiff and Vale University Health Board
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Cardiff and Vale University Health Board’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
