At a Glance
- Tasks: Support procurement operations, manage vendor data, and resolve payment discrepancies.
- Company: Join a dynamic team at a leading procurement firm.
- Benefits: Competitive day rate, hands-on experience, and professional growth opportunities.
- Other info: Work in a fast-paced environment with great team collaboration.
- Why this job: Gain valuable skills in procurement while making a real impact on financial processes.
- Qualifications: Experience in admin or procurement roles and strong attention to detail.
The predicted salary is between 48000 - 52000 £ per year.
We are seeking a Procurement Admin Assistant to support core operational activities across our procurement systems, ensuring data accuracy, compliance and timely processing of key information. The role will also support financial control activities, including investigating historical payment discrepancies and supporting recovery of funds.
Key Responsibilities
- Set up new vendors in Ariba, ensuring all required information is completed accurately and in line with internal controls.
- Upload and manage contracts within Icertis, ensuring proper documentation, governance, and compliance with internal procedures.
- Load and maintain sourcing initiatives within SpendHQ, ensuring accuracy and consistency of data.
- Investigate historical hotel payment variances, identifying root causes and reconciling discrepancies.
- Liaise directly with hotels/suppliers to challenge discrepancies and support recovery (recoup) of overpayments.
- Perform quality checks across all systems to ensure data accuracy and completeness.
- Support the procurement team with general administrative tasks related to supplier onboarding and contract management.
- Work closely with internal stakeholders to resolve data issues and ensure smooth system processes.
Key Requirements
- Previous experience in an administrative or procurement support role is highly desirable.
- Experience with financial reconciliation, payment queries, or supplier dispute resolution is desirable.
- Familiarity with procurement systems (e.g. Ariba, Icertis, SpendHQ) is desirable.
- Strong attention to detail and high degree of accuracy.
- Confident working with data and investigating discrepancies.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Good stakeholder engagement and communication skills.
Contract Details
- Day rate: circa £200 per day.
- Contract type: Contractor.
- Location: Heathrow in office 3 days a week.
- Inside IR35.
Procurement Admin Assistant in Hounslow employer: Carbon60 Project Services
As a Procurement Admin Assistant at our Heathrow location, you will join a dynamic team that values accuracy and compliance in procurement processes. We offer a supportive work culture that encourages professional growth through hands-on experience with leading procurement systems, while also providing competitive compensation. Our commitment to employee development and a collaborative environment makes us an excellent employer for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Admin Assistant in Hounslow
✨Get Involved in Local Procurement Meetups
Join local procurement and purchasing groups on platforms like Meetup or Eventbrite. These gatherings are great for networking with industry professionals, sharing insights, and potentially hearing about temporary roles that might not be widely advertised!
✨Seasonal Hiring Cycles are Your Friend!
Keep an eye on seasonal trends in procurement, as many companies ramp up hiring during certain times of the year – especially around end-of-financial-year periods when budgets are being utilised. Be proactive and reach out to companies directly during these windows.
✨Leverage Online Platforms for Temporary Roles
Don’t forget to browse specific job boards dedicated to temporary positions, such as Reed or Indeed. You can filter your search for procurement roles and set up alerts for when new jobs pop up, so you can apply immediately!
✨Showcase Your Skills on Professional Networks
Create short case studies or posts on LinkedIn showcasing your procurement experience or interesting projects you've tackled. This not only builds your visibility but can also attract recruiters looking for temporary talent like you!
We think you need these skills to ace Procurement Admin Assistant in Hounslow
Some tips for your application 🫡
Showcase Relevant Experience:When applying for a temporary role in procurement-purchasing, it's crucial to highlight any relevant experience you have. Mention specific tasks like negotiating contracts, managing supplier relationships, or optimising inventory. This will show Carbon60 Project Services that you can hit the ground running!
Keep it Concise and Impactful:For a temporary role, we recommend keeping your CV and cover letter concise. Focus on key achievements that showcase your procurement skills and any immediate impact you’ve made in past roles. Use bullet points for clarity—this way, Carbon60 Project Services can quickly grasp your capabilities!
Include Relevant Certifications:If you’ve got any certifications that are relevant to procurement, like CIPS (Chartered Institute of Purchasing and Supply), don’t forget to mention them! This adds extra weight to your application and shows Carbon60 Project Services that you're serious about your professional development.
Emphasise Flexibility and Availability:Since this is a temporary position, make sure to emphasise your availability and flexibility in your cover letter. Let Carbon60 Project Services know when you can start and that you’re ready to adapt to their needs, making your application even more appealing!
How to prepare for a job interview at Carbon60 Project Services
✨Know Your Procurement Basics
Brush up on key procurement concepts and terms, like 'total cost of ownership' and 'supplier relationships'. We want to impress them with our knowledge! Being able to talk fluently about relevant techniques and tools specific to the procurement field will definitely lend credibility.
✨Prepare for Scenario-Based Questions
In a purchasing role, you might get thrown some real-world scenarios to assess how you’d handle supplier negotiations or cost-saving strategies. Be ready to demonstrate your problem-solving skills! Practising how you'd tackle these situations in advance will help us shine during the interview.
✨Highlight Your Flexibility and Adaptability
Since it’s a temporary role, emphasise how you can quickly adapt to new processes and environments. Share examples of past experiences where you’ve tackled new challenges with ease, showing they can rely on us to hit the ground running and contribute immediately!
✨Show Off Your Tech Savvy
Being well-versed in procurement software like SAP or Coupa can set us apart from other candidates. If you've got experience with these tools, be sure to mention it! Having a handle on data analysis and reporting will also demonstrate our capability to leverage technology effectively in procurement.
