At a Glance
- Tasks: Support senior leaders with admin tasks, meeting coordination, and travel arrangements.
- Company: Dynamic company in the aesthetics industry offering a collaborative environment.
- Benefits: Flexible part-time hours, hybrid working, and opportunities for professional growth.
- Other info: Join a supportive team and thrive in a vibrant, international setting.
- Why this job: Be a key player in a fast-paced leadership team and make a real impact.
- Qualifications: Experience as an executive assistant and strong interpersonal skills required.
The predicted salary is between 30000 - 40000 £ per year.
Contract: 6 months rolling contract
Location: Marlow (hybrid)
Part Time - Flexible on hours. Hybrid working pattern - Office 3 days or 3 hours per day over 5 days (approx. 18 hours PW)
Role Overview
A highly experienced senior executive support professional is required to support the Head of BTS, Aesthetics. This role goes beyond traditional administration and requires a confident, proactive individual who can manage priorities independently, anticipate needs, coordinate across senior stakeholders, and help drive rhythm, organisation, and follow-through for a fast paced leadership environment. While the role primarily supports the Head of BTS, it also plays an important coordination role across the leadership team by enabling effective meetings, follow-ups, communications, and cross-functional alignment where needed.
Key Responsibilities
- Managing a complex inbox and calendar, including prioritisation, scheduling optimisation, and coordination of recurring leadership forums (1:1s, team meetings, governance meetings, etc.)
- Booking and managing travel, hotels, off-sites, and team meeting logistics, while ensuring plans are aligned to leadership priorities and executed with minimal oversight
- Anticipating leader needs, preparing for key meetings and travel, handling sensitive information with discretion, and creating the conditions for the leader to stay focused on strategic priorities
- Creating and managing agendas for leadership, virtual team, and workstream meetings; capturing minutes, decisions, and actions; and ensuring clear follow-through
- Driving follow-up on outstanding actions, tracking commitments, and helping maintain momentum across leadership and team deliverables
- Creating, refining, and formatting executive ready PowerPoint presentations, briefing materials, and supporting communications
Requirements
- Significant experience in a senior executive assistant, senior administrative assistant, or comparable leadership support role
- Strong interpersonal skills with the ability to build trusted relationships quickly and work confidently with senior leaders and diverse stakeholders
- Advanced Microsoft Office and Outlook capability, with particular strength in PowerPoint, Word, Excel, and producing high quality executive materials
- Highly proactive, organised, and resilient, with sound judgment, discretion, and the ability to operate independently in a fast moving environment
- Experience working across remote, international, and matrixed teams, with the maturity to coordinate effectively across functions and time zones
Senior Executive Assistant in Marlow employer: Carbon
Join a dynamic and supportive team in Marlow as a Senior Executive Assistant, where flexibility and work-life balance are prioritised through a hybrid working model. Our culture fosters collaboration and growth, offering you the opportunity to engage with senior leaders and contribute meaningfully to strategic initiatives while enjoying a part-time schedule that suits your lifestyle. With a focus on professional development and a commitment to excellence, we empower our employees to thrive in a fast-paced environment.
