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- Tasks: Conduct vetting services and manage sensitive data for clients efficiently.
- Company: Join a dynamic team focused on security and compliance.
- Benefits: Gain valuable experience, develop skills, and work in a supportive environment.
- Why this job: Make a difference by ensuring safety and compliance for clients.
- Qualifications: Strong communication skills and attention to detail required.
- Other info: Flexible working hours with opportunities for growth and development.
The predicted salary is between 30000 - 42000 £ per year.
Main Purpose of the Role: To conduct a vetting service for clients ensuring that checks are completed within the set timescales and in accordance with the client requirements. Looking for new ways to improve processes and to ensure that the client receives the most efficient service possible. This role involves managing sensitive data, coordinating vetting activities, and maintaining robust records across multiple platforms. It is highly administrative and process-focused, requiring excellent attention to detail and a proactive approach to task management.
Responsibilities:
- Processing new vetting applications within the timescales specified.
- Understand the different requirements of each client and which check is required for the role and ensure that the relevant documents are uploaded on to the system.
- Administering criminal record and financial credit checks online.
- Requesting and chasing up references via phone and email.
- To ensure accuracy, diplomacy and data protection when collecting and cascading personal data.
- Respond to vetting queries in a polite and professional manner.
- Build and maintain trusting relationships with workers and colleagues.
- Ensure adherence to Company and client compliance standards at all times.
- Oversee the tracking and implementation of physical and procedural security measures within the office.
- Manage and process personnel security actions via designated online portals, including onboarding, clearance checks, and ongoing compliance and aftercare activities.
- Sending vetting details to Client sites as required.
- Liaise with internal stakeholders to gather necessary documentation and ensure vetting requirements are met.
- Identify and recommend opportunities to streamline vetting and security-related processes.
- Perform any other duties as required by the business.
Person Specification:
- Excellent written and verbal communication skills.
- Sound knowledge of Microsoft Office software.
- Strong organisational skills and attention to detail.
- Ability to prioritise and manage own workload.
- Ability to handle sensitive information with discretion and integrity.
- Proactive approach to task ownership.
- Able to work within company and client procedures and standards.
- Team player with a flexible and confident approach to work.
- Experience in an Administrative role is desirable.
Working Hours: Monday - Friday, 8am - 4pm/9am - 5pm.
Please note: you will be required to obtain a Security Clearance for this position.
Vetting Administrator in London employer: Carbon 60
Contact Detail:
Carbon 60 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Vetting Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the hunt for a Vetting Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its vetting processes. Show them you understand their needs and can bring fresh ideas to improve efficiency. We want to see that proactive approach in action!
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with clients and colleagues, being able to articulate your thoughts clearly is key. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Vetting Administrator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Vetting Administrator role. Highlight your experience with administrative tasks, attention to detail, and any relevant skills that match the job description. We want to see how you fit into our team!
Showcase Your Communication Skills: Since this role involves a lot of communication, be sure to demonstrate your written and verbal communication skills in your application. Use clear and concise language, and don’t forget to proofread for any typos or errors – we love attention to detail!
Highlight Your Organisational Skills: As a Vetting Administrator, you'll need to manage multiple tasks efficiently. In your application, share examples of how you've successfully organised your workload in the past. We’re looking for proactive individuals who can juggle responsibilities with ease!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details directly and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Carbon 60
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Vetting Administrator. Familiarise yourself with the vetting process, client requirements, and the importance of data protection. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role is highly administrative, be prepared to discuss how you manage your workload and prioritise tasks. Bring examples of how you've successfully handled multiple responsibilities in the past, especially in an administrative setting. This will demonstrate your ability to stay organised under pressure.
✨Communicate Clearly and Professionally
Excellent communication skills are crucial for this position. Practice articulating your thoughts clearly and professionally, as you'll need to respond to vetting queries and liaise with various stakeholders. Consider doing mock interviews with a friend to refine your verbal communication.
✨Be Proactive About Improvements
The job description mentions looking for ways to improve processes. Think of examples from your previous roles where you identified inefficiencies and proposed solutions. This shows that you're not just a task-doer but someone who actively seeks to enhance the workflow, which is a key trait for this role.
