At a Glance
- Tasks: Support procurement operations, ensuring data accuracy and compliance while managing vendor contracts.
- Company: Join a dynamic team at a leading procurement firm with a focus on innovation.
- Benefits: Competitive day rate, hands-on experience, and opportunities for professional growth.
- Other info: Work in a fast-paced environment with excellent career development opportunities.
- Why this job: Make an impact by streamlining procurement processes and resolving financial discrepancies.
- Qualifications: Experience in admin or procurement roles, strong attention to detail, and good communication skills.
The predicted salary is between 31500 - 38500 £ per year.
We are seeking a Procurement Admin Assistant to support core operational activities across our procurement systems, ensuring data accuracy, compliance and timely processing of key information. The role will also support financial control activities, including investigating historical payment discrepancies and supporting recovery of funds.
Key Responsibilities
- Set up new vendors in Ariba, ensuring all required information is completed accurately and in line with internal controls.
- Upload and manage contracts within Icertis, ensuring proper documentation, governance, and compliance with internal procedures.
- Load and maintain sourcing initiatives within SpendHQ, ensuring accuracy and consistency of data.
- Investigate historical hotel payment variances, identifying root causes and reconciling discrepancies.
- Liaise directly with hotels/suppliers to challenge discrepancies and support recovery (recoup) of overpayments.
- Perform quality checks across all systems to ensure data accuracy and completeness.
- Support the procurement team with general administrative tasks related to supplier onboarding and contract management.
- Work closely with internal stakeholders to resolve data issues and ensure smooth system processes.
Key Requirements
- Previous experience in an administrative or procurement support role is highly desirable.
- Experience with financial reconciliation, payment queries, or supplier dispute resolution is desirable.
- Familiarity with procurement systems (e.g. Ariba, Icertis, SpendHQ) is desirable.
- Strong attention to detail and high degree of accuracy.
- Confident working with data and investigating discrepancies.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Good stakeholder engagement and communication skills.
Contract Details
- Day rate: circa 200 per day.
- Contract type: Contractor.
- Location: Heathrow in office 3 days a week.
- Inside IR35.
Procurement Admin Assistant in London employer: Carbon 60
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StudySmarter Expert Advice🤫
We think this is how you could land Procurement Admin Assistant in London
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Carbon 60.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Procurement Admin Assistant in London
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Carbon 60:Your cover letter should read like you’re chatting directly to Carbon 60. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Carbon 60.
How to prepare for a job interview at Carbon 60
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Carbon 60!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Carbon 60. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Carbon 60's culture.
