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For Companies At a Glance
- Tasks: Support traders and senior managers with administrative tasks in a fast-paced environment.
- Company: Capula is a dynamic financial services firm based in London.
- Benefits: Enjoy private medical insurance, life assurance, gym membership, and free meals at work.
- Why this job: Join a vibrant team, enhance your skills, and make an impact in the finance world.
- Qualifications: Native Japanese speaker with strong English skills and experience in high-level admin support.
- Other info: Opportunity to work independently and collaboratively while managing diverse tasks.
The predicted salary is between 36000 - 60000 £ per year.
Capula is seeking a highly organised and proactive Personal Assistant to join our team in London. This role will primarily support a team of traders and one of our Partners, as well as provide broader administrative support to senior managers on the trading floor. The successful candidate must be a native Japanese speaker with strong English communication skills and have experience supporting senior professionals in a dynamic, fast-paced environment.
Key Responsibilities
- Provide dedicated support to a team of traders and a Partner, as well as general support to other senior managers.
- Manage extensive and complex diaries, ensuring effective coordination of schedules.
- Organise travel, accommodation, visas, and detailed itineraries; make adjustments as necessary and liaise with other departments or PAs.
- Process expenses accurately and in a timely manner.
- Coordinate and schedule internal and external meetings, including room bookings and catering.
- Organise attendance at corporate events, including lunches, dinners, and social functions.
- Collate and produce meeting materials and management information packs (e.g., PowerPoint decks) as required.
- Maintain discretion and confidentiality at all times.
- Provide cover for other Assistants and administrative team members during absences.
- Answer incoming calls as part of the administration team, taking and relaying messages as appropriate.
- May be required to act as a floating assistant across various trading teams or provide occasional support on UK bank holidays (ad hoc).
- Note that in addition, the employee will conduct other duties as required and in line with business needs.
Requirements
Education and Qualifications
- Bachelors degree is highly desirable.
Experience
- Previous experience providing high-level administrative or personal assistance in a professional services or financial environment is essential.
Skills
- Native Japanese speaker with strong English communication skills (verbal and written).
- Exceptional organisational and multitasking abilities with strong attention to detail.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Demonstrated discretion, professionalism, and ability to handle sensitive information.
- Self-starter with initiative and a proactive mindset.
- Strong interpersonal skills with a confident and approachable demeanour.
- Comfortable working independently and as part of a team.
- Ability to manage competing priorities and remain calm under pressure.
Private medical insurance, life assurance, pension, corporate gym membership (and a complimentary wellness space in our London office), employee restaurant with free breakfast, lunch and dinner.
Personal Assistant Trading Floor Support (Japanese speaking) employer: Capula
Contact Detail:
Capula Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant Trading Floor Support (Japanese speaking)
✨Tip Number 1
Network with professionals in the finance and trading sectors, especially those who work in roles similar to Personal Assistant. Attend industry events or join relevant online forums where you can connect with potential colleagues and learn more about the specific demands of the role.
✨Tip Number 2
Familiarise yourself with the trading environment and the specific needs of traders. Understanding the fast-paced nature of their work will help you demonstrate your ability to support them effectively during interviews.
✨Tip Number 3
Brush up on your Japanese language skills, particularly in a business context. Being able to communicate fluently and professionally in both Japanese and English will set you apart from other candidates.
✨Tip Number 4
Showcase your organisational skills by preparing examples of how you've successfully managed complex schedules or handled multiple tasks simultaneously in previous roles. This will highlight your suitability for the demanding nature of the position.
We think you need these skills to ace Personal Assistant Trading Floor Support (Japanese speaking)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, particularly in fast-paced environments. Emphasise your organisational skills and any experience you have with diary management and travel coordination.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proficiency in both Japanese and English. Mention specific examples of how you've successfully supported senior professionals and managed competing priorities in previous roles.
Highlight Relevant Skills: In your application, clearly outline your skills in Microsoft Office Suite and your ability to handle sensitive information discreetly. Provide examples of your multitasking abilities and how you maintain professionalism under pressure.
Show Enthusiasm for the Role: Convey your enthusiasm for the Personal Assistant position and your interest in working within the trading environment. Mention why you are drawn to Capula and how you can contribute to their team.
How to prepare for a job interview at Capula
✨Showcase Your Language Skills
As a Personal Assistant in a trading environment, being a native Japanese speaker is crucial. Make sure to highlight your language proficiency during the interview, and be prepared to demonstrate your English communication skills as well.
✨Emphasise Organisational Skills
This role requires exceptional organisational abilities. Be ready to discuss specific examples from your past experiences where you successfully managed complex schedules, organised travel, or coordinated meetings under tight deadlines.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the information you'll handle, it's important to convey your understanding of confidentiality. Share instances where you've maintained discretion in previous roles, especially in high-pressure environments.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to multitask and manage competing priorities. Prepare by thinking of scenarios where you had to juggle multiple tasks effectively, and how you remained calm under pressure.
