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- Tasks: Support senior managers on the trading floor with travel, diary management, and meeting coordination.
- Company: Capula is a leading investment management firm based in London, focused on innovative financial solutions.
- Benefits: Enjoy competitive salary, private medical insurance, life assurance, and free meals at our employee restaurant.
- Why this job: Join a dynamic team, gain valuable experience, and contribute to impactful projects in a vibrant office culture.
- Qualifications: Bachelor's degree preferred; prior administrative experience in a professional setting is essential.
- Other info: This role requires full-time office presence, five days a week.
The predicted salary is between 28800 - 43200 £ per year.
Capula are looking for a personal assistant to join our team in London. This role will primarily be responsible for supporting a variety of senior managers on the trading floor, on all relevant matters. The role will also be responsible for covering other Assistants when they are out of office, and any teams that they support.
Duties:
- Organise travel, accommodation and itineraries; change schedules as required; co-ordinate with other PAs or departments as necessary; and arrange any necessary visas
- Extensive and complex diary management
- Processing of expenses
- Co-ordinate internal meetings relating to any specific projects as directed
- Organise lunches, dinners and attendance at any corporate events
- Complete meeting room bookings, including any catering requirements
- Arrange any recruitment related meetings in conjunction with HR
- Collation and production of meeting materials as required
- Maintain confidentiality as appropriate
- Provide support for other senior executives in the business during times of absence of other admin team members
- Help organize and edit management information packs in Powerpoint on a monthly basis
- Work as part of the administration team to answer in-coming calls and take/relay messages as appropriate
This role requires being in the office full time, five (5) days per week. Note that in addition, the employee will conduct other duties as required and in line with business needs.
Requirements
Education and Qualifications:
- Bachelors degree is highly desirable
Experience:
- Prior experience providing administrative assistance at a senior level within a professional services environment
Skills:
- Exemplary communication skills - both written and verbal
- Understand the need for discretion and uphold confidentiality at all times
- Able to work in a team as well as independently
- Proactive and able to take ownership of projects
- Excellent knowledge of Microsoft office suite
Benefits:
- Competitive salary
- Private medical insurance
- Life assurance
- Pension
- Corporate gym membership (and a complimentary wellness space in our London office)
- Employee restaurant with free breakfast, lunch and dinner
Trading Floor Administrative Assistant employer: Capula Investment Management LLP
Contact Detail:
Capula Investment Management LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trading Floor Administrative Assistant
✨Tip Number 1
Familiarise yourself with the trading environment and the specific needs of senior managers. Understanding the fast-paced nature of a trading floor will help you demonstrate your ability to thrive in such an environment during interviews.
✨Tip Number 2
Network with current or former administrative assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you tailor your approach when discussing your experience.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed complex schedules or coordinated multiple tasks in previous roles. This will highlight your capability to handle the demands of the position.
✨Tip Number 4
Research Capula Investment Management LLP and their corporate culture. Being able to speak knowledgeably about the company during your interview will demonstrate your genuine interest and help you stand out as a candidate.
We think you need these skills to ace Trading Floor Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, especially any work with senior managers. Emphasise skills like diary management, travel coordination, and proficiency in Microsoft Office.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your background aligns with the responsibilities listed. Mention specific examples of how you've successfully managed complex schedules or supported senior executives in the past.
Highlight Communication Skills: Given the importance of communication in this role, ensure you showcase your exemplary written and verbal communication skills. Provide examples of how you've maintained confidentiality and discretion in previous positions.
Proofread Your Application: Before submitting, carefully proofread your application materials. Look for any spelling or grammatical errors, as attention to detail is crucial for an administrative assistant role.
How to prepare for a job interview at Capula Investment Management LLP
✨Showcase Your Organisational Skills
As a Trading Floor Administrative Assistant, you'll need to demonstrate your ability to manage complex schedules and travel arrangements. Be prepared to discuss specific examples from your past experience where you successfully organised multiple tasks or events simultaneously.
✨Emphasise Discretion and Confidentiality
Given the sensitive nature of the role, it's crucial to highlight your understanding of confidentiality. Share instances where you've handled confidential information responsibly and how you ensure discretion in your work.
✨Familiarise Yourself with Microsoft Office Suite
Since excellent knowledge of Microsoft Office is essential, brush up on your skills, especially in PowerPoint for creating management information packs. You might be asked to demonstrate your proficiency during the interview, so be ready to discuss your experience with these tools.
✨Prepare for Teamwork Scenarios
This role requires collaboration with other PAs and departments. Think of examples that showcase your ability to work effectively in a team, as well as times when you've taken initiative independently. This will help illustrate your versatility and teamwork skills.
