At a Glance
- Tasks: Support the Head of Talent Development and traders in a fast-paced trading environment.
- Company: Capula, a dynamic financial services firm in London.
- Benefits: Competitive salary, 25 days leave, gym membership, and free meals.
- Other info: Opportunities for professional growth and exposure to unique challenges.
- Why this job: Join a vibrant team and develop your skills in a challenging role.
- Qualifications: Bachelor's degree preferred; experience as an Executive Assistant is essential.
The predicted salary is between 36000 - 60000 £ per year.
Capula is seeking an Executive Assistant to join the London office. The role provides dedicated support to the Head of Talent Development and a team of traders, ensuring seamless administrative and organisational support across a fast-paced trading environment. The Executive Assistant will also provide cross-coverage for other Assistants during periods of absence and may be required to support additional trading teams where necessary. This is a full-time, office-based role, five days per week.
Key Responsibilities
- Executive Support & Coordination
- Arrange recruitment-related meetings in conjunction with HR
- Provide extensive and complex diary management across multiple senior stakeholders
- Co-ordinate internal and external meetings, including preparation and collation of materials
- Process and submit expense claims accurately and in a timely manner
- Maintain strict confidentiality at all times
- Travel and Entertainment
- Arrange complex international and domestic travel, accommodation and itineraries
- Manage last-minute changes to schedules efficiently
- Arrange visas where required
- Organise corporate lunches, dinners and external events
- Book meeting rooms and co-ordinate catering requirements
- Team and Business Support
- Provide administrative support on specific projects as directed
- Act as a floating Assistant for other trading teams when required
- Provide cover for senior executives during absence of other administrative team members
- Support the wider administration team by answering incoming calls and relaying messages as appropriate
- Work collaboratively within the administration function to ensure consistent service standards
Additional Requirements
- Occasional ad hoc work on bank holidays may be required
- Undertake other reasonable duties in line with business needs
Requirements
- Education and Qualifications
- Bachelor's degree is highly desirable
- Experience
- Proven experience providing Executive Assistant support at mid/senior level
- Experience within financial services or a professional services environment preferred
- Experience supporting multiple stakeholders in a fast-paced environment
- Skills
- Excellent written and verbal communication skills
- High level of discretion and professionalism
- Strong organisational skills with exceptional attention to detail
- Proactive, self-motivated and able to work independently
- Approachable and collaborative team player
- Advanced knowledge of Microsoft Office suite
Benefits
Capula is committed to helping all employees flourish in their roles by supporting your professional development and offering exposure to challenges that you may not encounter in a larger organisation. We will provide:
- A competitive salary and bonus scheme with annual reviews
- 25 days' paid annual leave
- Excellent staff development and training opportunities
- Corporate gym membership (and a complimentary wellness space in our London office)
- Free breakfast, lunch, and dinner in our employee restaurant
- Medical insurance and other benefits
Executive Assistant employer: Capula Investment Management LLP
Capula is an exceptional employer, offering a dynamic work environment in the heart of London where you can thrive as an Executive Assistant. With a strong commitment to professional development, employees benefit from extensive training opportunities, a competitive salary and bonus scheme, and a range of perks including free meals and corporate gym membership. The collaborative culture fosters teamwork and ensures that every team member feels valued and supported, making it an ideal place for those seeking meaningful and rewarding employment.
Contact Details:
Capula Investment Management LLP Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Capula on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions for Executive Assistants. Think about how you’d handle diary management or last-minute changes. We want you to show off your organisational skills!
✨Tip Number 3
Dress the part! First impressions matter, especially in a professional environment like trading. Make sure you look sharp and ready to take on the fast-paced world of finance.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role at Capula. Highlight your experience in providing support to senior stakeholders and managing complex schedules, as these are key aspects of the job.
Craft a Compelling Cover Letter:Your cover letter should reflect your enthusiasm for the role and the company. Use it to showcase your organisational skills and ability to thrive in a fast-paced environment, just like the one at Capula.
Showcase Relevant Experience:When detailing your experience, focus on roles where you've supported multiple teams or managed travel arrangements. This will demonstrate your capability to handle the diverse responsibilities of the Executive Assistant position.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Capula Investment Management LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Capula. Familiarise yourself with the key responsibilities like diary management and travel arrangements. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've managed complex schedules or coordinated multiple stakeholders in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your attention to detail.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially in a fast-paced environment. Think about potential scenarios you might face as an Executive Assistant and prepare your responses. For instance, how would you handle last-minute changes to travel plans? Having clear strategies will impress your interviewers.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, maintaining confidentiality is crucial. Be prepared to discuss how you've handled sensitive information in the past. This will reassure the interviewers that you can be trusted with their confidential matters and that you understand the importance of professionalism in the role.
