Location: Leeds
Hybrid Working
The Division
Our Real Estate Division acts for NHS organisations, local government, independent health and social care providers, emergency services providers and primary healthcare providers (GPs, dentists and pharmacists). We areconsistentlyranked in the top tierin the Legal 500 andChambersUK directoriesforHealthcare. ourexpertise sets us apartfromthe competition.Ourpurpose is to deliver results thatmatter.Weare proud to be the firmof choice for organisations who worktomake a difference.Wearecommitted to putting people first,doing the right thing and forward thinking.
The quality and breadth of work that we carry out is extremely wide.Whilst we work in specialist sectors, the fundamentals of property law still of course apply.This means we deal with significant volumes of development work (for example in relation to new hospital and health centre developments as well as major Local Government regeneration schemes), landlord and tenant, asset management and major land sales.We also have a dedicated, specialist property litigation and primary care teams.
The Role and Responsibilites
The Legal Administrator’s principal role is to provide fee-earners with the support they need to perform the task of providing legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential non fee-earning tasks by assisting in the management and execution of their day to day workload.
The main duties of a Legal Administrator will include:
- Arranging conference calls, meetings, travel and booking conference rooms;
- Coordinating photocopying, printing, scanning, organising couriers, sending out of letters, faxes etc. with Floor support;
- Preparation and collation of Bundles/e-bundles, ET3 forms, formatting/collating work to be sent to clients
- Opening and closing of files, including conflict checking, setting up contacts, running initial schedules, electronic filing, record keeping and archiving of files;
- Acting as a point of contact for internal and external clients;
- Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;
- Data entry and managing spreadsheets;
- Drafting general and basic correspondence as required.
- Managing archive files in/out
- Uploading docs to VF
- Courier booking
- Processing outgoing post and managing special deliveries
- E-filing
- Fee earner travel and restaurant booking
- Searching for docs on Mimecast
- Support seminar/event organisation
- Preparing team sheets
- Updating Interaction/other databases
- Fee-earner diary management
- Delegating to appropriate resources within the firm
Skills and Experience
- Knowledge of Microsoft Word, Excel and PDF software
- Strong inter-personal skills
- Good phone manner
- Highly organised and proactive
- The ability to work to tight deadlines on a daily basis
- Conscientious, approachable and enthusiastic
- An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices
Capsticks is an inclusive employer
At Capsticks we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential. Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs.
We will make reasonable adjustments to our application and interview process to ensure that you have the best chance of success. We understand that there's not a "one size fits all" approach to adjustments so our team will work with you individually to understand more about your requirements.
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Legal Administrator - Real Estate in Leeds employer: Capsticks Solicitors LLP
Capsticks Solicitors LLP is an exceptional employer, offering a dynamic and collaborative work culture that fosters professional growth and development. With a focus on high-profile data protection and privacy matters, employees benefit from engaging with prestigious clients and regulatory bodies while enjoying the flexibility of a hybrid-working environment in London. The firm prioritises employee well-being and provides ample opportunities for training and business development, making it a rewarding place to advance your career in information governance.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Administrator - Real Estate in Leeds
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like Capsticks Solicitors LLP.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like Capsticks Solicitors LLP? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit Capsticks Solicitors LLP's careers page directly; we love seeing passionate candidates applying through our website!
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Legal Administrator - Real Estate role at Capsticks Solicitors LLP, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Capsticks Solicitors LLP
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Capsticks Solicitors LLP operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Capsticks Solicitors LLP. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Capsticks Solicitors LLP.
