At a Glance
- Tasks: Support legal teams by managing day-to-day tasks and enhancing client service.
- Company: Capsticks, a diverse and inclusive employer in health and social care law.
- Benefits: Hybrid working, supportive environment, and opportunities for personal growth.
- Other info: Embrace diversity and be part of an inclusive workplace culture.
- Why this job: Join a dynamic team and make a real difference in legal services.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office.
The predicted salary is between 25000 - 30000 £ per year.
Location - Birmingham or Leeds
Hybrid Working
The Advisory Division helps our health and social care clients across a wide range of issues, including:
- Litigation: including Court of Protection, judicial review and mental health tribunal matters
- Mental Health and Mental Capacity law, to include Deprivation of Liberty
- Inquests – case preparation and advocacy
- Public law, advising commissioning and service provider organisations on governance, powers and responsibilities, as well as funding and treatment decision making.
- Governance and patient safety investigations and inquiries
- CQC and related health care regulation
- Confidentiality
- Information law (DPA/FOIA)
The Role and Responsibilities
The Legal Administrator's principal role is to provide fee‑earners with the support they need to perform the task of providing legal services to clients and help them maximise the amount of time they are able to spend on fee‑earning and other essential non fee‑earning tasks by assisting in the management and execution of their day‑to‑day workload.
- Arranging conference calls, meetings, travel and booking conference rooms;
- Coordinating photocopying, printing, scanning, organising couriers, sending out of letters, faxes etc. with Floor support;
- Preparation and collation of Bundles/e‑bundles, ET3 forms, formatting/collating work to be sent to clients
- Opening and closing of files, including conflict checking, setting up contacts, running initial schedules, electronic filing, record keeping and archiving of files;
- Acting as a point of contact for internal and external clients;
- Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;
- Data entry and managing spreadsheets;
- Drafting general and basic correspondence as required.
- Managing archive files in/out
- Uploading docs to VF
- Courier booking
- Processing outgoing post and managing special deliveries
- E‑filing
- Client care letters
- Billing/managing disbursements – processing invoices and checking and liaising appropriately with Finance
- Fee earner expenses
- Fee‑earner travel and restaurant booking
- Searching for docs on Mimecast
- Support seminar/event organisation
- Preparing team sheets
- Updating Interaction/other databases
- Fee‑earner diary management
- Delegating to appropriate resources within the firm
Skills and Experience
- Knowledge of Microsoft Word, Excel and PDF software
- Strong inter‑personal skills
- Good phone manner
- Highly organised and proactive
- Conscientious & approachable
Capsticks is an inclusive employer. At Capsticks we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential. Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs. We will make reasonable adjustments to our application and interview process to ensure that you have the best chance of success. We understand that there is not a 'one size fits all' approach to adjustments so our team will work with you individually to understand more about your requirements.
Administrator in Leeds employer: Capsticks Solicitors LLP
Capsticks Solicitors LLP is an exceptional employer, offering a dynamic work environment where you can engage with challenging regulatory matters and lead complex cases that make a real impact in the health sector. With locations across Birmingham, Leeds, London, Manchester, and Winchester, we promote a hybrid working model that supports work-life balance, alongside robust opportunities for professional growth and development within a collaborative and supportive culture.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Leeds
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your skills and experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It keeps you fresh in their minds and demonstrates your professionalism.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, it’s super easy!
We think you need these skills to ace Administrator in Leeds
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator role. Highlight relevant experience and skills that match the job description, like your organisational skills and proficiency in Microsoft Office. We want to see how you can support our fee-earners effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your background aligns with our values at Capsticks. Don’t forget to mention your proactive approach and strong inter-personal skills!
Showcase Your Communication Skills:As an Administrator, communication is key. In your application, demonstrate your good phone manner and ability to handle queries. We love candidates who can convey information clearly and effectively, so let that shine through!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at Capsticks Solicitors LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Administrator. Familiarise yourself with tasks like managing files, coordinating meetings, and handling correspondence. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure everything runs smoothly, as this will resonate well with the interviewers.
✨Brush Up on Relevant Software
Make sure you're comfortable with Microsoft Word, Excel, and PDF software, as these are essential for the job. If you have experience with any specific legal software or databases, mention that too. Being tech-savvy can set you apart from other candidates.
✨Demonstrate Your Interpersonal Skills
As a Legal Administrator, you'll be interacting with clients and colleagues regularly. Prepare to showcase your communication skills by discussing how you've effectively handled phone queries or collaborated with teams in the past. A good phone manner and approachability can make a big difference in this role.
