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- Tasks: Manage Purchase Orders and support the credit control team in collections.
- Company: Capsticks, a diverse and inclusive finance team based in Leeds.
- Benefits: Hybrid working, supportive environment, and opportunities for personal growth.
- Other info: Inclusive employer committed to diversity and individual support.
- Why this job: Join a dynamic team and make a real impact in financial processes.
- Qualifications: Strong organisational skills, numerical confidence, and good Excel knowledge.
The predicted salary is between 30000 - 40000 £ per year.
THE DIVISION
Primarily based in our Leeds office, Capsticks’ finance team provides the firm’s transactional and financial accounting.
Location
Leeds Hybrid Working
This is a hybrid office/home working role.
THE ROLE
Reporting to the Head of Credit Control, the role has responsibility for managing Purchase Orders for the firm and supporting the credit control team with all aspects of collections.
Main Duties And Responsibilities
- Responsible for day to day control of the firm’s Purchase Order processes through analysing the PO inbox and assigning matters to meet tight deadlines.
- Investigating unknown POs, working with clients, credit controllers, fee earners and partners.
- Maintaining a record of unknown POs to identify future trends.
- Resubmitting invoices to clients where POs were provided retrospectively.
- Working closely with the Head of Credit Control to roll out the new PO process.
- Supporting the Credit Control team with tasks, including uploading invoices to client billing portals.
- Issuing copy invoices to clients as required.
- Providing regular updates to management to highlight issues.
Other Duties And Responsibilities
- Being on rota to monitor and action credit control inboxes.
- Supporting the Head of Credit Control with ad hoc tasks.
SKILL SET
- Strong organisational and administrative skills.
- Ability to effectively prioritise and manage own workload.
- Strong written and verbal communication skills.
- Numerical confidence.
- Team player.
- Good Excel skills (pivot tables, look‑ups, etc.).
Capsticks is an inclusive employer. At Capsticks we value diversity and are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential. Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs. We will make reasonable adjustments to our application and interview process to ensure that you have the best chance of success. We understand that there is not a 'one size fits all' approach to adjustments, so our team will work with you individually to understand more about your requirements.
Finance Administrator employer: Capsticks LLP
Contact Detail:
Capsticks LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the finance sector, especially those at Capsticks. A friendly chat can open doors and give you insights that job descriptions just can't.
✨Tip Number 2
Prepare for the interview by practising common questions related to finance administration. Think about how your organisational skills and Excel prowess can shine through in your answers.
✨Tip Number 3
Show off your team spirit! During interviews, highlight examples of how you've collaborated with others, especially in managing workloads or resolving issues. Capsticks loves a good team player!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're keen on joining the Capsticks family.
We think you need these skills to ace Finance Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Finance Administrator role. Highlight your organisational skills and any relevant experience with Purchase Orders or credit control. We want to see how you can fit into our team!
Showcase Your Skills: Don’t forget to showcase your strong written and verbal communication skills. Use examples from your past experiences to demonstrate how you've effectively managed workloads and communicated with clients or colleagues.
Be Clear and Concise: When writing your cover letter, be clear and concise. We appreciate straightforward communication, so get to the point while still showing your enthusiasm for the role and the company.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it, plus you’ll find all the details you need about the role there!
How to prepare for a job interview at Capsticks LLP
✨Know Your Numbers
As a Finance Administrator, you'll need to demonstrate your numerical confidence. Brush up on basic financial concepts and be ready to discuss how you've used Excel in previous roles, especially with pivot tables and look-ups. This will show that you can handle the financial aspects of the job.
✨Master the PO Process
Familiarise yourself with Purchase Order processes before the interview. Be prepared to discuss how you would manage unknown POs and your approach to working with clients and credit controllers. Showing that you understand the importance of timely processing will impress the interviewers.
✨Communicate Clearly
Strong written and verbal communication skills are key for this role. Practice explaining complex ideas simply and clearly. You might even want to prepare a few examples of how you've effectively communicated with team members or clients in the past.
✨Show Your Team Spirit
Capsticks values teamwork, so be ready to share examples of how you've collaborated with others. Highlight any experiences where you supported colleagues or contributed to team goals, especially in a finance context. This will demonstrate that you're a great fit for their inclusive culture.