Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support global clients with inquiries, documentation, and administrative tasks.
- Company: Join a leading global financial firm that champions diversity and cultural understanding.
- Benefits: Enjoy competitive salary, comprehensive benefits, and relocation assistance.
- Why this job: Be part of a multicultural team making a real impact in financial services.
- Qualifications: Experience in admin roles, strong communication skills, and proficiency in Microsoft Office required.
- Other info: This is an on-site role with potential for limited travel.
A leading global financial firm that values diversity and cultural understanding. We are committed to providing exceptional financial services to clients worldwide and fostering a multicultural work environment.
We are seeking a highly skilled and adaptable Administrative Support Assistant to join our Financial Services team. The ideal candidate will have excellent communication skills, be resourceful, a problem solver, have a strong customer service orientation, and a passion for working with clients from diverse cultural backgrounds.
Responsibilities
- Providing administrative support to global clients
- Handling client inquiries and requests from diverse cultural backgrounds
- Preparing and organizing account documentation, reports, and presentations
- Resolving client issues and concerns related to transactions in a timely and professional manner
- Maintaining accurate records and filing systems
- Some limited travel may be required
- Other administrative tasks as:
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements
- Proven experience in a fast-paced administrative environment.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills in English, Malay, Mandarin, Cantonese, and Spanish.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team.
- Attention to detail and accuracy.
- Flexibility to adapt to changing priorities and deadlines.
Benefits
- Competitive salary
- Comprehensive benefits package
- Relocation assistance (Visa sponsorship)
- Opportunities for professional growth and development
This is a non-remote job. If you are a motivated and results-oriented individual who is passionate about providing exceptional financial services to clients from diverse cultural backgrounds, we encourage you to apply. Please submit your resume and cover letter to Careers@capitalpointfinancial.com.
As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers and communities in which we live and serve.
Administrative Support Assistant - Overseas Job (Illinois) employer: CapitalPoint Financial
Contact Detail:
CapitalPoint Financial Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Support Assistant - Overseas Job (Illinois)
✨Tip Number 1
Familiarise yourself with the cultural backgrounds of the clients you will be supporting. Understanding their customs and communication styles can help you build rapport and provide better service.
✨Tip Number 2
Brush up on your language skills, especially in Malay, Mandarin, Cantonese, and Spanish. Being able to communicate in these languages can set you apart from other candidates and show your commitment to serving a diverse clientele.
✨Tip Number 3
Highlight your experience in fast-paced environments during interviews. Share specific examples of how you've successfully managed multiple tasks and adapted to changing priorities, as this is crucial for the role.
✨Tip Number 4
Network with professionals in the financial services industry. Attend relevant events or join online forums to connect with others who may have insights or tips about the company and its culture.
We think you need these skills to ace Administrative Support Assistant - Overseas Job (Illinois)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, especially in a multicultural environment. Emphasise your communication skills and any language proficiencies that align with the job requirements.
Craft a Compelling Cover Letter: In your cover letter, express your passion for working with diverse clients and your commitment to providing exceptional service. Use specific examples from your past experiences to demonstrate your problem-solving abilities and customer service orientation.
Highlight Relevant Skills: Clearly outline your proficiency in Microsoft Office Suite and any other relevant tools. Mention your organisational skills and ability to manage multiple tasks effectively, as these are crucial for the role.
Show Cultural Awareness: Since the company values diversity, include any experiences that showcase your understanding of different cultures. This could be through previous work, travel, or community involvement, which will help you stand out as a candidate.
How to prepare for a job interview at CapitalPoint Financial
✨Showcase Your Communication Skills
Since the role requires excellent communication skills, be prepared to demonstrate your ability to articulate thoughts clearly. Practice answering common interview questions in a concise manner and consider how you can showcase your proficiency in multiple languages.
✨Highlight Your Cultural Awareness
Given the company's commitment to diversity, share experiences that illustrate your understanding of different cultures. Discuss any previous roles where you successfully interacted with clients from diverse backgrounds, as this will resonate well with the interviewers.
✨Demonstrate Problem-Solving Abilities
Prepare examples of how you've effectively resolved client issues in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses, showcasing your resourcefulness and customer service orientation.
✨Be Organised and Detail-Oriented
As an Administrative Support Assistant, attention to detail is crucial. Bring along a portfolio of your work or examples of organised documentation to show your organisational skills. Mention any tools or methods you use to stay organised in a fast-paced environment.
