Assistant Office Manager

Job Overview
We are seeking a highly organised and proactive assistant Office Manager to oversee daily administrative operations within our organisation. The successful candidate will be responsible for managing office procedures, supervising staff, and ensuring smooth communication across departments. This role offers an excellent opportunity for an individual with strong leadership skills and extensive office experience to contribute to the efficiency and success of our team. The Assistant Office Manager will be instrumental in maintaining a professional and productive work environment, supporting human resources functions, and managing financial tasks using Xero.

Responsibilities

• Oversee daily office operations, ensuring all administrative tasks are completed efficiently and accurately
• Supervise administrative staff, providing guidance and support to foster a cohesive team environment
• Manage human resources activities, including recruitment, onboarding, and employee records management
• Utilise Xero for invoicing, bookkeeping, and financial record keeping
• Maintain organised filing systems both digitally and physically
• Handle correspondence via phone, email, and in person with professionalism and excellent phone etiquette
• Coordinate meetings, appointments, and travel arrangements for staff and management
• Assist with implementing office policies and procedures to improve workflow
• Assisting with job scheduling and order processing on our windows and doors program
• Assisting the General Manager, Office Manager and Managing Director
• Monitor office supplies inventory and place orders as necessary to ensure smooth operations

Skills

• Proven experience in office management or administrative roles with supervisory responsibilities
• Strong organisational skills with the ability to multitask effectively in a fast-paced environment
• Excellent communication skills, both written and verbal, with a focus on professional phone etiquette
• Proficiency in Xero accounting software is preferable
• Demonstrated ability in team management and human resources functions
• Adept at supervising staff and fostering a positive work environment
• Good clerical and administrative skills with attention to detail
• Ability to prioritise tasks efficiently whilst maintaining high standards of accuracy and professionalism

This role is ideal for a motivated individual seeking a dynamic position where organisational excellence is valued. The successful candidate will play a key part in supporting our organisational goals through effective office management.

Job Type: Full-time

Pay: £24,420.00-£32,320.00 per year

Benefits:

• Company events
• Company pension
• Free parking

Experience:

• Window and Door company : 1 year (preferred)

Work Location: In person