At a Glance
- Tasks: Manage executive calendars, coordinate travel, and plan team events in a dynamic environment.
- Company: Join Capital One, a leader in innovation and inclusivity.
- Benefits: Enjoy competitive salary, extensive leave, and funding for personal development.
- Other info: Hybrid work model with a focus on diversity and inclusion.
- Why this job: Be the backbone of a leadership team and make a real impact.
- Qualifications: Experience as an Executive Assistant and proficiency in Microsoft Office or Google Workspace.
The predicted salary is between 36000 - 40000 £ per year.
Location: Hammersmith, London - Hybrid
Working Pattern: 2 days in-office and 3 days remote.
About the role
We are seeking a detail-oriented, innovative, and confident Personal Assistant to partner with the head of our International Markets leadership team. This highly visible, collaborative and pivotal role acts as a gatekeeper and extension of our leadership team, ensuring the success of a well-run, efficient organization. As the central point of contact, you will partner closely with other administrative assistants, team members and the Chief of Staff team. The ability to adapt to changing priorities, take on new and unfamiliar tasks, and work collaboratively with others is critical to the role. The ideal candidate will exercise sound judgement, maintain strong attention to detail, and act with a proactive mindset, while bringing the highest level of integrity, trust, and confidentiality to the role to reinforce Capital One’s corporate culture of excellence.
What you'll do
- Strategic Calendar Management: Proactively manage complex, global executive calendars across multiple time zones, prioritising scheduling requests and adjusting to frequent last-minute changes with ease.
- Travel & Expense Coordination: Handle complex domestic and international travel arrangements and create timely expense reports using Capital One systems.
- Meeting & Event Planning: Arrange and reserve conference rooms, catering, audio/video, and other essential services for team events, all-hands meetings, and stakeholder forums. Drive key team planning for activities and events.
- Communication & Ambassadorship: Serve as a central point of contact, circulating information, and acting as a team ambassador to foster strong relationships. Partner with the Communications team to assist with planning for internal and external speaking engagements.
- Team Administration: Manage and own team distribution lists, organisational charts, shared calendars and support onboarding of new team members.
- General Office Support: Supporting the office manager as needed with managing desk allocation, mail distribution, printing, and ad-hoc projects.
What we’re looking for
- Extensive experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
- Experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace (G-Suite).
- Experience utilizing AI tools such as Gemini, CoPilot, or Claude.
- Proficiency in video conferencing technology (Zoom, Teams, etc.).
- Exceptional written and verbal communications, organisational, and time management skills.
Where and how you'll work
This is a permanent position based in our Hammersmith, London office. We embrace a hybrid approach to work. You'll spend two days a week in the office.
What’s in it for you
We invest in the growth of our people alongside our business. You will have extensive opportunities to learn and develop your career, including access to up to £5,000 in funding for external qualifications. In addition to career development, our comprehensive benefits package is designed to grow with you, ensuring your wellbeing is prioritised at every stage of your career:
- Wealth & Future: Competitive pension and performance-based bonus schemes
- Holidays: Start with 25 days of annual leave, increasing with tenure. Need more? You have the option to buy 5 additional days.
- Health: Access premium care through our private medical insurance.
- Family Support: We champion your milestones with enhanced parental leave.
What you should know about how we recruit
We pride ourselves on hiring the best people, not the same people. Building diverse and inclusive teams is the right thing to do and the smart thing to do. We want to work with top talent: whoever you are, whatever you look like, wherever you come from. We know it’s about what you do, not just what you say. That’s why we make our recruitment process fair and accessible. We value diversity, inclusion and belonging at our core. We empower our associates to do great work by creating an inclusive culture—one that values diverse perspectives, fosters collaboration and encourages innovative ideas—and a place where associates of all backgrounds can thrive by bringing their most authentic selves to work. We call this our Culture of Belonging, and it rests at the heart of our business.
If you require a reasonable adjustment, please contact ukrecruitment@capitalone.com. All information will be kept confidential and will only be used for the purpose of applying a reasonable adjustment.
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com.
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.
Personal Assistant in London employer: Capital One
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