At a Glance
- Tasks: Coordinate fire door compliance works and manage key compliance information.
- Company: Join a family-led business with over 35 years in the maintenance industry.
- Benefits: Competitive salary, supportive team culture, and opportunities for professional growth.
- Other info: Dynamic work environment with a focus on sustainability and mutual respect.
- Why this job: Make a real impact in fire safety while developing your organisational skills.
- Qualifications: Experience in coordination roles and strong communication skills required.
The predicted salary is between 31000 - 33000 £ per year.
Capital Maintenance is a family business with over thirty-five years of experience in the maintenance industry. After an acquisition in 2024, the company now forms part of the Sasse Group, a renowned international total FM organisation headquartered in Munich, Germany. Based in Central London, we are passionate, dedicated, trustworthy, and caring. We believe that this allows everyone to fulfil their potential and enjoy the work they do, creating a great work ethic and team culture. The services we offer are catered to our client’s needs, with skilled engineers and a dedicated range of departments covering all disciplines in the industry. This combined means our clients are always supported to the highest achievable standard.
About the Job:
The Fire Door Compliance Coordinator role is a critical position within the passive fire division, supporting the effective management, coordination and administration of fire door compliance works. The post holder will be responsible for maintaining accurate records, managing key compliance information, supporting action plans to achieve required standards and ensuring that relevant database systems are kept up to date.
Duties will include but not limited to:
- Managing PFP Helpdesk
- Assisting project managers/ Senior staff when required
- Organising and preparing for meetings with internal staff and clients, arranging bi-weekly Contract meetings
- Raising jobs and booking works / engineers on our internal Simpro system / liaising with customers
- Managing operatives Simpro job sheets
- Updating Simpro system with all relevant data for the department
- Recording desired FD/FS (fire door) compliance data for LPCB purposes for all works
- Issuing LPCB certificates for all works (within 24 hours from receiving from the surveyor)
- Auditing Jobs tickets to make sure all LPCB procedures are being followed (RAMS, reports, certificates are all uploaded to each Simpro job reference)
- Dealing with correspondence, complaints, and queries from clients with good email etiquette
- Invoicing works and liaising with accounts
- Personal end of the month reconciliation of all works
- Implementing and maintaining procedures/office administrative systems, ie Excel, Power point
- Updating Spreadsheets daily
- Assisting with audits
- Managing quality reports, both surveys and completion reports
- Arranging schedule of works for each individual project
- Making sure asbestos registers are issued before each job commences
Required qualifications and experience:
- Proven experience in a coordination or support role, preferably in a compliance or client-facing capacity
- Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
- Excellent communication and interpersonal skills
- Detail-oriented and committed to delivering high-quality results
- Proficiency in Microsoft office suite
- Professional email etiquette
- A hardworking and reliable work ethic
Job type: Permanent and Full Time
Date: October 2026
Salary: £31,000 - £33,000 per annum
The Company reserves the right to vary or amend the duties and responsibilities of the post holder at any time according to the needs of the Company’s business.
Coordinator in London employer: Capital Maintenance
Capital Maintenance, a family business with over thirty-five years of experience, offers a supportive and dynamic work environment in the heart of London. Employees benefit from a strong team culture that prioritises mutual respect and professional growth, alongside opportunities to engage in meaningful work that contributes to client satisfaction and service excellence. With a commitment to innovation and sustainability, this role not only provides a competitive salary but also the chance to be part of a reputable international organisation dedicated to employee development and community impact.
StudySmarter Expert Advice🤫
We think this is how you could land Coordinator in London
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Capital Maintenance, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Coordinator at Capital Maintenance.
We think you need these skills to ace Coordinator in London
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Capital Maintenance
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
