At a Glance
- Tasks: Coordinate fire door compliance works and manage key compliance information.
- Company: Join a family-led business with over 35 years in the maintenance industry.
- Benefits: Competitive salary, supportive team culture, and opportunities for professional growth.
- Other info: Dynamic work environment with a focus on sustainability and mutual respect.
- Why this job: Make a real impact in fire safety while developing your organisational skills.
- Qualifications: Experience in coordination roles and strong communication skills required.
The predicted salary is between 31000 - 33000 £ per year.
Capital Maintenance is a family business with over thirty-five years of experience in the maintenance industry. After an acquisition in 2024, the company now forms part of the Sasse Group, a renowned international total FM organisation headquartered in Munich, Germany. Based in Central London, we are passionate, dedicated, trustworthy, and caring. We believe that this allows everyone to fulfil their potential and enjoy the work they do, creating a great work ethic and team culture. The services we offer are catered to our client’s needs, with skilled engineers and a dedicated range of departments covering all disciplines in the industry. This combined means our clients are always supported to the highest achievable standard.
About the Job:
The Fire Door Compliance Coordinator role is a critical position within the passive fire division, supporting the effective management, coordination and administration of fire door compliance works. The post holder will be responsible for maintaining accurate records, managing key compliance information, supporting action plans to achieve required standards and ensuring that relevant database systems are kept up to date.
Duties will include but not limited to:
- Managing PFP Helpdesk
- Assisting project managers/ Senior staff when required
- Organising and preparing for meetings with internal staff and clients, arranging bi-weekly Contract meetings
- Raising jobs and booking works / engineers on our internal Simpro system / liaising with customers
- Managing operatives Simpro job sheets
- Updating Simpro system with all relevant data for the department
- Recording desired FD/FS (fire door) compliance data for LPCB purposes for all works
- Issuing LPCB certificates for all works (within 24 hours from receiving from the surveyor)
- Auditing Jobs tickets to make sure all LPCB procedures are being followed (RAMS, reports, certificates are all uploaded to each Simpro job reference)
- Dealing with correspondence, complaints, and queries from clients with good email etiquette
- Invoicing works and liaising with accounts
- Personal end of the month reconciliation of all works
- Implementing and maintaining procedures/office administrative systems, ie Excel, Power point
- Updating Spreadsheets daily
- Assisting with audits
- Managing quality reports, both surveys and completion reports
- Arranging schedule of works for each individual project
- Making sure asbestos registers are issued before each job commences
Required qualifications and experience:
- Proven experience in a coordination or support role, preferably in a compliance or client-facing capacity
- Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
- Excellent communication and interpersonal skills
- Detail-oriented and committed to delivering high-quality results
- Proficiency in Microsoft office suite
- Professional email etiquette
- A hardworking and reliable work ethic
Job type: Permanent and Full Time
Date: June 2026
Salary: £31,000 - £33,000 per annum
The Company reserves the right to vary or amend the duties and responsibilities of the post holder at any time according to the needs of the Company’s business.
Coordinator in London employer: Capital Maintenance
Capital Maintenance, a family business with over thirty-five years of experience, offers a supportive and dynamic work environment in the heart of London. Employees benefit from a strong team culture that prioritises mutual respect and professional growth, alongside opportunities to engage in meaningful work that contributes to client satisfaction and service excellence. With a commitment to innovation and sustainability, this role not only provides a competitive salary but also the chance to be part of a reputable international organisation dedicated to employee development and community impact.
StudySmarter Expert Advice🤫
We think this is how you could land Coordinator in London
✨Get Involved with Local Fire Services
Join community groups or volunteer with local fire departments to get a foot in the door. It’s a great way to showcase your commitment to fire safety and emergency services while also making valuable connections in the field.
✨Attend Firefighting Job Fairs
Keep an eye out for firefighting job fairs and emergency services recruiting events in your area. These are goldmines for meeting staff from companies like Capital Maintenance and other emergency services, giving you a chance to chat and make a lasting impression.
✨Connect with Industry Professionals Online
Utilise platforms like Facebook or LinkedIn to find fire service groups and forums. Engaging in discussions and sharing insights can elevate your profile and help us to learn from those already in the field, potentially leading to job openings.
✨Keep Your Training Up-to-Date
Make sure your qualifications are current! Pursuing additional training, like first aid or specialised firefighting courses, shows your dedication and might just set you apart from the crowd when applying for roles at Capital Maintenance.
We think you need these skills to ace Coordinator in London
Some tips for your application 🫡
Show Your Commitment to Safety:In the fire and emergency services sector, it's crucial to showcase your understanding of safety protocols and emergency response challenges. Mention any relevant training or certifications you've completed, like First Aid or Fire Safety courses, and highlight your commitment to public safety in your cover letter.
Highlight Your Teamwork Skills:This field is all about collaboration! Make sure your CV emphasises your ability to work in a team under pressure. Detail examples of teamwork from previous roles, volunteer work or community involvement. Hiring managers at Capital Maintenance will love to see how you thrive in a group dynamic.
Detail Your Relevant Experience:When listing your experience, don't just mention your job titles – dig into your responsibilities and achievements that relate specifically to fire and emergency services. Include any volunteer work, internships, or projects that display your hands-on experience in this field, especially if you're transitioning from another area.
Craft a Strong Motivation Statement:As you're applying for a full-time role, it’s key to articulate why you want to join Capital Maintenance specifically. Dive into your motivation for working in fire services, and how this aligns with your career goals. We want to see your passion for contributing to the community and the impact you wish to make!
How to prepare for a job interview at Capital Maintenance
✨Know Your Emergency Protocols
Since you're eyeing a role in fire emergency services, brush up on the latest firefighting techniques and protocols. Understanding the fundamentals of fire behaviour, rescue operations, and safety measures will show that you’re not just passionate but also knowledgeable about the field.
✨Demonstrate Problem-Solving Skills
Expect situational questions that test your ability to make quick decisions in high-pressure scenarios. Think of examples from your previous experiences or training where you had to think on your feet—this will really highlight your suitability for the role and show that you can handle real emergencies.
✨Highlight Teamwork and Community Engagement
Fire emergency services rely heavily on teamwork, so come prepared to discuss how you've worked with others in stressful situations. Additionally, showcase any community involvement or outreach you've done—it's a great way to demonstrate your commitment to public safety and your understanding of community dynamics.
✨Be Ready to Discuss Your Training
Make sure you’re ready to talk about any relevant training or certifications you have. Whether it’s emergency response training or a first aid qualification, make it clear how these experiences prepare you for a full-time position in fire emergency services with Capital Maintenance. It shows you’re proactive about your professional development!
