Trainee Pension Administrators

Salary: £25,155 per annum

Location: Home based

Working Hours: Monday to Friday, 9am to 5.30pm, 37.5 hours per week (full time)

Start Dates: 6th July 2026

Duration of role: Permanent

Capita Pension Solutions is currently recruiting Trainee Pension Administrators to join our team on a permanent basis. This is a great opportunity to build your pensions career in a supportive and professional environment. You’ll work Monday to Friday, 9am to 5.30pm, earning a salary of £25,155 per annum - with no evening or weekend shifts required.

Please note this role will be working on an account that is expected to transfer to a new provider under TUPE in October 2026. Please only apply if you are comfortable with this.

What you’ll be doing:

• Working towards the overall goals of the team in achieving excellent customer service in line with procedural and Service Level requirements, processing Change of Address, Name, Gone Aways, Outstanding premium letters and providing Valuation, Quotation and Projections, General Policy Details, General Policy Amendments / Corrections, Wakeup Packs / Ad-hoc Packs, Record Mismatch / Suspense corrections and dealing with Multiple Exception reports.
• Being available to answer member queries within the agreed SLA targets across multiple communication channels.
• Adhering to Quality Management Systems and complying with regulations and policies from Capita and relevant regulatory bodies.
• Taking ownership of personal and performance development undertaking all relevant training courses, including Mandatory e-learning, to improve and retain pensions and internal systems knowledge and capability.
• Identifying and reporting risks, complaints, and breaches immediately / within deadlines, to line management and/or the Operational Risk & Compliance Department.

What we’re looking for (ALL ESSENTIAL):

• Proven experience in administration, ideally within a pensions OR casework environment (must be evident on CV).
• Excellent numeracy skills, with a GCSE Grade C/4 or above (or equivalent) in both Maths and English.
• Proven experience in performing manual calculations with accuracy and confidence.
• Strong communication skills, including clear and professional written communication across various channels such as web chat.
• Excellent data entry skills, with the ability to work efficiently under pressure and meet tight deadlines.
• High level of accuracy and attention to detail, with a strong focus on quality.
• Confident in using a range of IT software, including Microsoft 365 applications.
• Organised and methodical approach to managing tasks and responsibilities.
• Positive and proactive attitude, with a genuine willingness to learn and grow.
• Able to work independently as well as collaboratively within a team.

As part of the screening process, you will be required to complete a Maths and English assessment.

Proof of right to work checks:

Due to updated legislation, how you complete ‘proof of right to work checks’ in the UK has changed. If you have a valid passport: a digital ID verification will be completed as part of your pre-employment checks. If you don’t have a valid passport, or you opt out of the digital ID verification process: you’ll need to travel to one of our designated Capita offices as part of your ID verification checks before we can confirm your start date. At the office, your ID will be checked and signed off by a designated manager. Please note that you’ll need to complete your ID verification checks before you start your role with Capita.

About Capita Pensions Solutions:

Capita Pension Solutions is one of the UK’s leading pension firms. We provide an unrivalled breadth of services to over 450 schemes covering over 6 million members. Our team use their experience, insight, expertise, and latest technology to deliver personalised end to end solutions to meet all of our clients’ pension needs. Our services include pensions administration, data & remediation solutions, software, actuarial, investment, scheme management, and member communications.

What’s in it for you:

• 23 days’ holiday (rising to 27) with the opportunity to buy extra leave.
• Company matched pension, life assurance, a cycle2work scheme, 15 weeks’ fully paid maternity, adoption and shared parental leave, paternity pay of two weeks…and plenty more.
• Voluntary benefits designed to suit your lifestyle – from discounts on retail and socialising, to health & wellbeing, travel and technology.
• The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice.
• Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform.

What we hope you’ll do next:

Choose ‘Apply now’ to fill out our short application, so that we can find out more about you. We’re an equal opportunity and Disability Confident employer, which means we recruit and develop people based on their merit and passion. We’re committed to providing an inclusive, barrier-free recruitment process and working environment for everyone.

If you need the job description or application form in an alternative format (such as large print or audio), or if you’d like to discuss other changes or support you might need going forward, please email at reasonableadjustments@capita.com or call +44 7784 237318 and we’ll get back to you.

Access to Work can help candidates with a physical or mental health condition or disability to get support in the hiring process, including communication support at interviews such as a British Sign Language interpreter. If you require this support you can apply for this support at this link.

For more information about equal opportunities and process adjustments, please visit the Capita Careers website.

Location: Home-Based - GBR, United Kingdom

Time Type: Full time

Contract Type: Permanent