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- Tasks: Manage course scheduling and ensure smooth delivery of training programmes.
- Company: Join the Fire Service College, a leader in firefighting training.
- Benefits: Enjoy a competitive salary, flexible benefits, and free gym membership.
- Why this job: Make a real impact in training future firefighters and enhancing public safety.
- Qualifications: Experience in administration and strong IT skills are essential.
- Other info: Work in a dynamic environment with opportunities for personal growth.
The predicted salary is between 23000 - 30000 £ per year.
Full-time role – 37.5 hours a week at Moreton in Marsh.
The Fire Service College: Where excellence meets resilience at the ultimate training ground for firefighting professionals.
As a valued member of the Academic Services team, you will work closely with colleagues across the organisation to help deliver an outstanding learning experience for every customer. In this role, you will play a key part in achieving our goals by managing the smooth input and booking of courses within your specialist area, ensuring everything runs efficiently and supports our wider business objectives.
What you will be doing:
- Manage the input, scheduling, and booking of courses within your specialist area, while maintaining resilience knowledge of another team.
- Liaise with Training Delivery Team Leaders on priorities, processing times, timetable updates, and course changes.
- Notify Training Delivery when timetables are published in Celcat and highlight any clashes or shortages so they can be resolved quickly.
- Book Core Staff and Associate Tutors onto courses in Celcat and ensure timesheets and payments (via Fieldglass) are processed correctly.
- Represent Capita Fire Service College professionally and help create a positive, collaborative working environment.
- Build strong working relationships across teams to support smooth course delivery.
- Share best practice and help drive continuous improvement across Academic Services and Training Delivery.
- Consistently demonstrate Capita's Code of Conduct and contribute positively to the organisation's culture.
What we are looking for:
Essential experience:
- IT competency on Microsoft Office programmes (Word, Excel, and PowerPoint).
- Previous experience as an Administrator/Planner/Scheduler.
- Keen eye for detail.
- Excellent verbal and written communication skills.
Desirable experience:
- Knowledge or experience of working in a learning/training environment.
- Knowledge of timetable planning and/or scheduling.
About Fire Service College:
At Capita - Fire Service College, we are training the next generation of firefighters to respond to any emergency and create a safer world. The College is one of the world's leading organisations for fire prevention, protection, and response. We provide dedicated, accredited training for emergency service professionals, as well as commercial and public sector clients around the globe. We have one of the largest operational fire and rescue training facilities in the world, with a unique training environment, sports centre, and expert instructors. Visitors and learners can train and exercise in a realistic and challenging environment, with a learning experience that is second to none.
What's in it for you?
- Offering a salary of £27,000.
- Enjoy flexible benefits including extra leave purchase, paid volunteering days, enhanced family leave, lifestyle discounts, and access to inclusive employee networks — all designed to support your wellbeing and personal growth.
- Subsidised canteen, bar, and gym facilities onsite (free membership).
- Free accommodation during the working week (terms apply).
- Free parking onsite.
- You will work at a world-renowned further education training college.
- Opportunity for some flexible working.
Unlock Your Potential with Capita:
At Capita, your career can take you wherever your ambition leads. You will become part of a diverse network of talented, forward-thinking professionals working across a wide range of disciplines and sectors. We are committed to your growth — offering exciting opportunities to expand your skills, explore new paths, and advance your career. Join us and discover a career with purpose.
What we hope you will do next:
Choose 'Apply now' to fill out our short application, so that we can find out more about you.
Equal Opportunities:
Capita is committed to an inclusive, barrier-free recruitment process. We are a Disability Confident employer and welcome applications from everyone. If you need adjustments during the recruitment process, please contact us.
Location: Moreton In Marsh, United Kingdom
Time Type: Full time
Contract Type: Permanent
Academic Scheduling Administrator employer: Capita
Contact Detail:
Capita Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academic Scheduling Administrator
✨Tip Number 1
Get to know the company! Research the Fire Service College and its values. When you understand their mission, you can tailor your conversations to show how you fit into their culture and goals.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral!
✨Tip Number 3
Prepare for the interview by practising common questions related to scheduling and administration. Use examples from your past experiences to demonstrate your skills and how they align with the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Capita Fire Service College.
We think you need these skills to ace Academic Scheduling Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Academic Scheduling Administrator role. Highlight your relevant experience in administration, scheduling, and any IT skills you have, especially with Microsoft Office. We want to see how you fit into our team!
Show Off Your Communication Skills: Since this role involves liaising with various teams, it's crucial to demonstrate your excellent verbal and written communication skills. Use clear and concise language in your application to show us you can communicate effectively.
Highlight Your Attention to Detail: As an Academic Scheduling Administrator, a keen eye for detail is essential. In your application, mention specific examples where your attention to detail made a difference in your previous roles. We love to see candidates who take pride in their work!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and get to know you better. Plus, it shows you're keen on joining our team at Capita Fire Service College!
How to prepare for a job interview at Capita
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Academic Scheduling Administrator. Familiarise yourself with course scheduling, booking processes, and how to liaise effectively with different teams. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your IT Skills
Since the job requires IT competency, be prepared to discuss your experience with Microsoft Office programmes, especially Excel. You might even want to bring examples of how you've used these tools in previous roles to streamline processes or improve efficiency. This will demonstrate your capability and readiness for the position.
✨Communicate Clearly and Effectively
Excellent verbal and written communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to questions and respond thoughtfully, ensuring you convey your ideas in a structured manner. This will reflect your ability to maintain strong working relationships across teams.
✨Emphasise Your Attention to Detail
Given the importance of accuracy in scheduling and booking courses, be ready to provide examples of how you've demonstrated a keen eye for detail in past roles. Discuss any specific instances where your attention to detail made a significant impact on a project or task. This will highlight your suitability for the role and reassure the interviewers of your capabilities.