Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support daily office operations, manage reception, and assist with events and facilities.
- Company: Join a dynamic team at Capco in Edinburgh, fostering collaboration and professionalism.
- Benefits: Competitive pay, inclusive culture, and opportunities for skill development.
- Why this job: Be the friendly face of the office while gaining valuable experience in facilities and events.
- Qualifications: Experience in reception or office support, strong organisational skills, and a proactive attitude.
- Other info: Great career growth potential in a supportive environment.
The predicted salary is between 28800 - 43200 £ per year.
Location: Edinburgh (on-site) | Practice Area: Corporate Services | Department: Facilities | Type: Permanent
We are looking for a proactive and professional Office and Facilities Assistant to support the smooth day-to-day operation of our Edinburgh office. Based at reception, this role combines front-of-house responsibilities with facilities, events, AV and general operational support. Working alongside the Office Manager and team members in Glasgow and London, the role plays a key part in maintaining a welcoming and well-run office environment. The position also provides full operational cover for colleagues during periods of absence.
Key Responsibilities- Front of House & Reception Support
- Support the day-to-day operation of the reception area.
- Welcome visitors and colleagues, ensuring a professional and friendly front-of-house experience.
- Manage visitor sign-in procedures and ensure compliance with site protocols.
- Answer and direct incoming enquiries professionally.
- Facilities & Office Support
- Provide day-to-day support to the team to ensure the office operates smoothly.
- Assist with locker management, key holding and general office logistics.
- Support health and safety processes and escalate issues where required.
- Provide operational cover for colleagues during periods of absence.
- Support facilities-related audits and compliance activities.
- Events, Meetings & AV Support
- Support the coordination of internal and client-facing meetings and events.
- Assist with room bookings, meeting setup and diary coordination.
- Provide on-the-day support for events, including room layouts, AV setup and basic troubleshooting.
- Liaise with internal stakeholders and external suppliers to support event delivery.
- Maintain awareness of available meeting spaces, layouts and preferred suppliers.
- Administrative & Operational Support
- Manage incoming and outgoing mail, including courier bookings.
- Monitor and order office supplies to ensure appropriate stock levels.
- Provide general administrative support to teams across the office as required.
- Report on office attendance and related data, ensuring accuracy and completeness.
- Communication & Stakeholder Engagement
- Monitor and manage the reception email inbox, ensuring timely responses.
- Support internal communications relating to office activity, meetings and events.
- Build positive working relationships with colleagues, stakeholders and suppliers.
- Previous experience in a reception or front of house environment, office support or administrative role.
- Strong organisational skills with the ability to manage multiple tasks.
- Confident and professional communication style.
- Comfortable working with colleagues at all levels.
- Intermediate knowledge of Microsoft Office (Outlook, Word, Excel).
- Proactive, reliable and able to use initiative.
- Experience supporting meetings, events or facilities-related activity.
- Fire Marshal and/or First Aid training (training can be provided).
- Work in a collaborative, inclusive and professional environment.
- Exposure to facilities, events and office operations.
- Opportunities to develop skills beyond the role.
- Competitive remuneration and benefits aligned to experience.
Please apply with an application. If you have any questions reach out to the recruiter on hashim.mohammed@capco.com. Applications will close by Wednesday 11th of February. Application review will take place and candidates will be invited to interview over the following days.
Office Facilities Co-ordinator employer: Capco
Contact Detail:
Capco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Facilities Co-ordinator
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Capco. Check out their website and social media to understand their values and work environment. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to office support and facilities management. Think about your past experiences and how they relate to the role. We recommend doing mock interviews with friends or family to build your confidence.
✨Tip Number 3
Show off your organisational skills! During the interview, highlight specific examples where you've successfully managed multiple tasks or supported events. This will demonstrate your ability to handle the day-to-day operations smoothly, just like they need for the Office Facilities Co-ordinator role.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and reinforces your interest in the position. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Office Facilities Co-ordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Office Facilities Co-ordinator role. Highlight your relevant experience in reception or office support, and show us how your skills align with the key responsibilities mentioned in the job description.
Show Off Your Organisational Skills: We love a candidate who can juggle multiple tasks! In your application, give examples of how you've managed various responsibilities in previous roles. This will help us see that you're proactive and reliable, just what we need for our Edinburgh office.
Communicate Professionally: Since this role involves a lot of front-of-house interaction, it's crucial to demonstrate your confident and professional communication style. Use clear and concise language in your application to reflect how you would engage with visitors and colleagues.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Capco
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your previous experience aligns with them. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Prepare for Front-of-House Scenarios
Since this role involves front-of-house responsibilities, be ready to discuss how you would handle various visitor interactions. Think of examples from your past where you provided excellent customer service or managed a busy reception area. This will demonstrate your ability to create a welcoming environment.
✨Showcase Your Organisational Skills
The job requires strong organisational skills, so come prepared with examples of how you've successfully managed multiple tasks or projects. You might want to mention specific tools or methods you use to stay organised, especially if they relate to office logistics or event coordination.
✨Engage with Questions
At the end of the interview, don’t forget to ask insightful questions. This shows your interest in the company and the role. You could ask about the team dynamics, upcoming projects, or how success is measured in this position. Engaging in a two-way conversation can leave a positive impression.
