At a Glance
- Tasks: Support HR, manage office operations, and enhance employee experience.
- Company: Canvas Offices, creating workplaces people love.
- Benefits: Competitive salary, benefits, and opportunities for growth.
- Other info: Work in a beautifully designed office in central London.
- Why this job: Join a dynamic team and make a real impact in a vibrant workplace.
- Qualifications: Experience in HR or office management; tech-savvy and organised.
The predicted salary is between 35000 - 45000 £ per year.
Canvas Offices builds workplaces people genuinely want to be in. As we grow, so does the complexity of running our team well — and that's where you come in. This is a generalist role for someone energised by variety. You'll act as the operational backbone for the People function, spanning HR admin, onboarding and offboarding, culture, recruitment coordination, AI-enabled process improvement and office management. It's a role with genuine breadth and room to grow.
What you'll do
- People ops & HR admin
- Own the employee lifecycle end-to-end — contracts, right-to-work, probation tracking, leaver processing and everything in between.
- Deliver a consistent, well-managed onboarding and offboarding experience for every starter and leaver.
- Support payroll, benefits administration (NEST, Vestd) and absence tracking.
- Maintain clean, accurate records across HiBob.
- Culture & employee experience
- Continuously look for ways to improve the employee experience across the full lifecycle.
- Coordinate team events, socials and all-hands — managing logistics from venue to format.
- Support engagement initiatives and flag themes to the Head of People.
- Recruitment coordination
- Own the recruitment process on TeamTailor — posting roles, managing pipelines and scheduling interviews.
- Be the first point of contact for candidates, reflecting Canvas's brand and warmth throughout.
- Technology & AI
- Own the relationship with our third-party IT provider, ensuring seamless IT setup for starters and clean offboarding for leavers.
- Support the adoption of AI tools across the People function and identify opportunities to automate repetitive tasks.
- Help evaluate and embed new tools and integrations, documenting processes as they evolve.
- Office management
- Oversee the day-to-day running of 175 High Holborn — facilities, supplies, vendors and H&S compliance.
- Act as a visible, welcoming presence in the office, setting the tone for how the space feels.
What we're looking for
- Experience in People role(s) or office management — or a strong generalist background across both.
- Confident using HRIS platforms and ATS tools (HiBob and TeamTailor experience a plus).
- Genuinely curious about technology and AI, with a willingness to build capability in this area.
- Highly organised, discreet and able to manage competing priorities without dropping the detail.
- Warm, proactive and someone who takes ownership.
What we offer
- Real ownership across a varied, high-impact remit.
- A close-knit team that moves fast and values contribution over hierarchy.
- A beautifully designed workspace in central London.
- Competitive salary, benefits and room to grow as Canvas scales.
People Assistant and Office Manager employer: Canvasoffices
Canvas Offices is an exceptional employer that fosters a vibrant and inclusive work culture, where every team member's contribution is valued. With a focus on employee growth and development, this role offers the opportunity to take ownership of diverse responsibilities in a beautifully designed workspace located in central London. The company prioritises innovation and collaboration, ensuring that you are part of a close-knit team that embraces technology and encourages personal and professional advancement.
StudySmarter Expert Advice🤫
We think this is how you could land People Assistant and Office Manager
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media, website, and any recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your answers to common interview questions, but keep it natural. Use the STAR method (Situation, Task, Action, Result) to structure your responses, especially when discussing your experience in HR or office management.
✨Tip Number 3
Don’t forget to prepare some thoughtful questions for your interviewer. This shows your enthusiasm and helps you gauge if the role is the right fit for you. Ask about their approach to employee engagement or how they use technology in their processes.
✨Tip Number 4
Follow up after your interview with a thank-you email. Mention something specific from your conversation to remind them of your chat. It’s a great way to reinforce your interest and keep you top of mind as they make their decision.
We think you need these skills to ace People Assistant and Office Manager
Some tips for your application 🫡
Show Your Personality:When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of warmth and enthusiasm into your words. Remember, we’re all about creating a workplace people genuinely want to be in!
Tailor Your Application:Make sure to tailor your application to the role of People Assistant and Office Manager. Highlight your relevant experience in HR admin, onboarding, and office management. We love seeing how your skills align with what we're looking for, so be specific!
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points if it helps, and make sure to proofread for any typos or errors before hitting send!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about who we are and what we do!
How to prepare for a job interview at Canvasoffices
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the People Assistant and Office Manager role. Familiarise yourself with the key responsibilities like HR admin, onboarding, and office management. This will help you articulate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires managing multiple priorities, be ready to share examples of how you've successfully juggled tasks in the past. Use specific instances where your organisational skills made a difference, whether in a previous job or during a project.
✨Demonstrate Your Curiosity About Technology
Canvas is keen on candidates who are curious about technology and AI. Prepare to discuss any relevant tools or platforms you've used, and think about how you can contribute to their tech-driven initiatives. Showing enthusiasm for learning new systems will set you apart.
✨Emphasise Your People Skills
As the first point of contact for candidates, it’s crucial to reflect warmth and approachability. Be prepared to talk about how you’ve built relationships in previous roles, coordinated team events, or improved employee experiences. This will highlight your fit for their culture-focused environment.
