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- Tasks: Support the Finance team with accounts, billing, and administrative tasks.
- Company: Join a fast-growing company focused on creating inspiring workspaces.
- Benefits: Enjoy health insurance, flexible leave, and a fun work environment.
- Why this job: Kickstart your finance career in a dynamic and supportive setting.
- Qualifications: No formal qualifications needed; just bring your enthusiasm and organisation skills.
- Other info: Great opportunities for career growth and regular social events.
The predicted salary is between 30000 - 42000 £ per year.
Together we are creating a personalised global eco system designed for the future of work. With our values and pillars in mind, we design environments where people love to work. Spaces where people can create and be productive. Homes away from home. We embrace a win-win mindset with our friends of the brand and through hard work, innovation, and a low waste culture, we provide the best office space solutions for our clients. However, it's not just about office space, our mission is to connect people to one another and to their neighbourhoods, strengthening community while maintaining privacy.
Joining our team is all about being part of a high growth, fast moving, and ambitious company. We are looking for people with a proactive approach, who are true team players, with a mindset to help us scale in structured and creative ways.
About the role: This is an exciting opportunity for someone looking to start or grow a career in Finance and Business Administration. You'll be working closely with our Finance Manager and be a key support to the wider Finance team to help with tasks that keep things running smoothly. Day to day you will be:
- Accounts Receivable & Payable
- Owning monthly billing of client rents using our Property Management System and Xero (our accounting software) to ensure accuracy and completeness
- Assisting new clients with setting up direct debits through GoCardless (our direct debit software) and matching on Xero
- Maintaining the Finance inbox, responding to suppliers and clients and escalating anything important to the relative team
- Producing weekly reports of Account Receivables and Payables
- Conducting 'Check Outs' for tenant deposit returns for departing customers (cross checking all payments in HSBC with Xero)
- Fortnightly supplier payment runs, direct through Xero
- Owning all administration of the company Revolut cards, including; ordering and freezing cards, topping-up funds and approving expenses to ensure correct use
- Weekly updates to Capex Tracker (only for new site developments)
- Business Rates: Taking ownership of our Business Rates process and client schedules, working with our external advisors, Avison Young
- Utilities Management: Help coordinate utility contracts and brokers, keep billing details organised, and ensure meter readings and payments are kept up to date.
- Office & General: Following up any queries with company insurance renewals, keeping a tracker/spreadsheet of all software and other subscription spends and renewing them as necessary via direct debit, managing office post, scanning and shredding all paperwork, and any other/ad-hoc admin or finance team support with any finance processes.
About you: If you're organised, dependable, and excited to learn, we'd love to hear from you. No qualifications needed — just bring your positive attitude and enthusiasm. You are:
- Meticulous, professional and detail oriented
- Computer literate - It doesn’t matter if you’ve not used our exact systems before, but we need someone with base level IT skills
- Comfortable with emails, managing data input and entry with accuracy
- Eloquent and able to respond to queries coming through the Finance inbox
What we offer: We're a fast-growing company with exceptional career growth opportunities. We offer great benefits such as Vitality Health, Dental and Hearing Insurance, enhanced parental leave options, a bring your dog to work policy, share options, regular social events, and loads more.
Business Administrator (Finance) in London employer: Canvasoffices
Contact Detail:
Canvasoffices Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator (Finance) in London
✨Tip Number 1
Network like a pro! Reach out to people in the finance and business admin sectors on LinkedIn. Join relevant groups and engage in discussions. You never know who might have a lead on your dream job!
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Tailor your responses to show how you align with their mission. Remember, they want team players who are proactive and innovative!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on articulating your skills and experiences clearly, especially those that relate to finance and administration.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Business Administrator (Finance) in London
Some tips for your application 🫡
Show Your Enthusiasm: When writing your application, let your excitement for the role shine through! We want to see your passion for finance and business administration, so don’t hold back on expressing why you’re keen to join our team.
Tailor Your Application: Make sure to customise your application to reflect the job description. Highlight your organisational skills and attention to detail, as these are key traits we’re looking for. Show us how your experiences align with what we do!
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so avoid fluff and focus on what makes you a great fit for the Business Administrator role. Remember, less is often more!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Canvasoffices
✨Know Your Numbers
Brush up on basic finance concepts and terminology. Since the role involves accounts receivable and payable, being able to discuss these topics confidently will show your understanding and enthusiasm for the position.
✨Show Your Organisational Skills
Prepare examples of how you've managed tasks or projects in the past. Highlight your ability to keep things organised, as this is crucial for the role. Use specific instances where you successfully handled multiple responsibilities.
✨Familiarise Yourself with the Tools
Even if you haven't used Xero or GoCardless before, do a bit of research on them. Understanding how these tools work will help you speak more knowledgeably about your potential contributions to the team.
✨Emphasise Teamwork and Communication
Since the company values collaboration, be ready to discuss how you work well in teams. Share experiences where you effectively communicated with others to solve problems or achieve goals, especially in a finance context.
