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For Companies At a Glance
- Tasks: Support the Finance team with billing, reports, and administration tasks.
- Company: Join a fast-growing company focused on creating inspiring workspaces.
- Benefits: Enjoy health insurance, parental leave, and a dog-friendly workplace.
- Why this job: Kickstart your finance career in a dynamic and supportive environment.
- Qualifications: No formal qualifications needed, just bring your enthusiasm and attention to detail.
- Other info: Great opportunities for career growth and regular social events.
The predicted salary is between 30000 - 42000 £ per year.
Together we are creating a personalised global eco system designed for the future of work. With our values and pillars in mind, we design environments where people love to work. Spaces where people can create and be productive. Homes away from home. We embrace a win-win mindset with our friends of the brand and through hard work, innovation, and a low waste culture, we provide the best office space solutions for our clients. However, it’s not just about office space, our mission is to connect people to one another and to their neighbourhoods, strengthening community while maintaining privacy. Joining our team is all about being part of a high growth, fast moving, and ambitious company. We are looking for people with a proactive approach, who are true team players, with a mindset to help us scale in structured and creative ways.
About the role
This is an exciting opportunity for someone looking to start or grow a career in Finance and Business Administration. You’ll be working closely with our Finance Manager and be a key support to the wider Finance team to help with tasks that keep things running smoothly. Day to day you will be:
- Accounts Receivable & Payable
- Owning monthly billing of client rents using our Property Management System and Xero (our accounting software) to ensure accuracy and completeness
- Assisting new clients with setting up direct debits through GoCardless (our direct debit software) and matching on Xero
- Maintaining the Finance inbox, responding to suppliers and clients and escalating anything important to the relative team
- Producing weekly reports of Account Receivables and Payables
- Conducting ‘Check Outs’ for tenant deposit returns for departing customers (cross checking all payments in HSBC with Xero)
- Fortnightly supplier payment runs, direct through Xero
- Owning all administration of the company Revolut cards, including; ordering and freezing cards, topping-up funds and approving expenses to ensure correct use
- Weekly updates to Capex Tracker (only for new site developments)
- Business Rates
- Taking ownership of our Business Rates process and client schedules, working with our external advisors, Avison Young
- Utilities Management
- Help coordinate utility contracts and brokers, keep billing details organised, and ensure meter readings and payments are kept up to date.
- Office & General
- Following up any queries with company insurance renewals
- Keep a tracker / spreadsheet of all software and other subscription spends and renewing them as necessary via direct debit
- Managing office post, scanning and shredding all paperwork
- Any other / ad-hoc admin or finance team support with any finance processes
About you
If you’re organised, dependable, and excited to learn, we’d love to hear from you. No qualifications needed — just bring your positive attitude and enthusiasm. You are:
- Meticulous, professional and detail oriented
- Computer literate - It doesn’t matter if you’ve not used our exact systems before, but we need someone base level IT skills
- Comfortable with emails, managing data input and entry with accuracy
- Eloquent and able to respond to queries coming through the Finance inbox
What we offer
We’re a fast-growing company with exceptional career growth opportunities. We offer great benefits such as Vitality Health, Dental and Hearing Insurance, enhanced parental leave options, a bring your dog to work policy, share options, regular social events, and loads more.
Business Administrator (Finance) employer: Canvasoffices
Contact Detail:
Canvasoffices Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator (Finance)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how your skills align with their mission. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and take the initiative to connect with us directly.
We think you need these skills to ace Business Administrator (Finance)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Business Administrator role. Highlight any relevant finance or administration experience, and don’t forget to sprinkle in some of that proactive attitude we love!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how you can contribute to our mission. Be genuine and let your personality come through – we want to see the real you!
Showcase Your Attention to Detail: Since this role involves a lot of data management and accuracy, make sure your application is free from typos and errors. A well-organised application shows us you’re meticulous and professional, just what we’re looking for!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our team and being part of our exciting journey!
How to prepare for a job interview at Canvasoffices
✨Know Your Numbers
Brush up on basic finance concepts and terminology. Since the role involves accounts receivable and payable, being able to discuss these topics confidently will show your understanding and enthusiasm for the position.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed tasks or projects in the past. Highlight your attention to detail and ability to keep things running smoothly, as these are key traits for a Business Administrator.
✨Familiarise Yourself with the Tools
Even if you haven't used Xero or GoCardless before, do some research on them. Understanding how these tools work will help you answer questions more effectively and demonstrate your proactive approach.
✨Emphasise Teamwork and Communication
Be ready to discuss how you’ve worked in teams before and how you handle communication, especially in a busy environment. This role is all about supporting the Finance team, so showing that you're a true team player is essential.
