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- Tasks: Support the TMAS AEDC team with administrative tasks and ensure smooth office operations.
- Company: Join a dynamic team at Arnold AFB, TN, making a difference in aerospace.
- Benefits: Full-time position with opportunities for growth and skill development.
- Other info: Ideal for those who thrive in a fast-paced, supportive environment.
- Why this job: Be the backbone of a team, enhancing productivity and collaboration.
- Qualifications: Bachelor’s degree or six years of relevant experience required.
The predicted salary is between 30000 - 40000 ÂŁ per year.
Locations: Arnold AFB, TN
Time type: Full time
Posted on: Posted Today
Job requisition id: JR100458
Duties may include, but are not limited to, the following:
- Provide direct administrative support to the TMAS AEDC Program Manager (PM) and Deputy PM, as well as to Branch Leads, Group Leads, and technical staff as directed.
- Maintain a positive and welcoming presence in the office, providing assistance in a professional manner at all times.
- Address travel needs of the workforce, both CONUS and OCONUS, following established approval process.
- Maintain adequate inventory of office supplies, drinks, snacks, etc.
- Maintain email distribution lists, adding and deleting members as needed to maintain currency.
- Maintain local employee records in a secure manner.
- Maintain communication with administrative workforce at other locations.
- Coordinate lunches including catering arrangements and/or personal pick-up and delivery of food/drinks.
- Assist in planning and conducting group outings of the TMAS Team, including researching potential venues and activities, selecting optimum schedule dates, and communicating such events to the workforce in a manner that maximises participation.
- Assist in acquiring computer hardware and software via AEDC processes.
- Track workforce completion of training assignments.
- Compile and manage telework agreements.
- Track and file employee access requests.
- Scan/print documents and/or make copies as requested.
- Conduct quality reviews of various documents prior to submittal to customer.
- Maintain shared workforce folders, frequently updating with current forms and processes.
Serve as backup for the following:
- Schedule meetings and appointments including interviews, new hire breakfasts, performance assessments, staff meetings, etc. (attend as requested).
- Maintain meeting calendar(s).
- Complete Labor Category Verification (LCV) forms for candidate new employees.
- Complete and submit Form 860 badge requests to Visitor Center.
- Complete DD2875 forms for new employees.
- Prepare the monthly A008 “TMAS roster” deliverable.
- Address requests for Personal Protective Equipment (PPE) as well as employee reimbursements.
- Gather and track monthly receipts.
- Address Common Access Card (CAC) needs of the workforce including routing of MP ICAM forms and completion of monthly CAC reverifications.
- Process employee terminations.
- Compile and address initial editing of monthly report inputs in preparation for PM review.
- Research and book travel arrangements for the PM.
Minimum Requirements:
- Possess, or ability to acquire, and maintain a Secret DoD clearance.
- Bachelor’s degree or six years of applicable work experience.
- Strong interpersonal skills with ability to interface effectively with a wide range of personality types.
- Exceptional communication skills, both verbal and written.
- Proficiency with Microsoft Office products, in particular, Outlook, Word, Excel, and PowerPoint.
- Proficiency with PDF files, including creation, revision, and processing of all types of documentation using available features of the software, in particular, digital signature incorporation.
- Familiarity with Teams including setting up calls and meetings, establishing channels, and adding/deleting members.
- Strong technical editing skills to facilitate detailed document reviews and incorporations of revisions to enhance quality, consistency, and readability.
- Ability to learn AEDC systems and processes and become proficient in their use.
- Ability to multitask, handling a diverse set of assignments and completing them based on assigned priorities and established deadlines.
Desired Skills/Experience:
- Graphic design capabilities.
- Financial management/cost accounting.
- Records/file management.
- Knowledge of project management basics.
Executive Assistant for TMAS AEDC employer: Canvas, Inc.
Contact Detail:
Canvas, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant for TMAS AEDC
✨Tip Number 1
Network like a pro! Reach out to current or former employees at TMAS AEDC on LinkedIn. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions. We should focus on how our skills match the role of Executive Assistant, especially in multitasking and communication.
✨Tip Number 3
Show off our organisational skills! Bring examples of how we've managed multiple tasks or projects in the past. This will help us stand out as the perfect fit for the team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed and shows we’re serious about joining the TMAS AEDC team.
We think you need these skills to ace Executive Assistant for TMAS AEDC
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your relevant experience and skills that match the job description, like your proficiency with Microsoft Office and strong communication skills.
Showcase Your Interpersonal Skills: Since this role involves interacting with various team members, emphasise your interpersonal skills in your application. Share examples of how you've effectively communicated or collaborated with different personality types in previous roles.
Be Detail-Oriented: Attention to detail is key for an Executive Assistant. In your application, mention any experiences where you’ve successfully managed multiple tasks or maintained high-quality standards in your work, especially in document reviews or scheduling.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets the attention it deserves, so don’t hesitate to take that step!
How to prepare for a job interview at Canvas, Inc.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant for TMAS AEDC. Familiarise yourself with the specific tasks mentioned in the job description, like managing travel arrangements and maintaining communication with the administrative workforce. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Interpersonal Skills
As an Executive Assistant, you'll be interacting with a variety of personalities. During the interview, highlight your strong interpersonal skills by sharing examples of how you've effectively communicated or resolved conflicts in previous roles. This will reassure them that you can maintain a positive and welcoming presence in the office.
✨Demonstrate Your Tech Savviness
Proficiency in Microsoft Office and other software is crucial for this position. Be prepared to discuss your experience with Outlook, Word, Excel, and Teams. You might even want to mention any specific projects where you used these tools to streamline processes or improve efficiency, showcasing your ability to handle the technical aspects of the job.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Use this opportunity to inquire about the team dynamics, the challenges they face, or how success is measured in the role. This not only shows your interest but also helps you gauge if the company culture aligns with your values.