Executive Assistant to Founder (relocate to Australia)

Join the team redefining how the world experiences design. This role is based in Sydney with visa sponsorship available for the right candidate. Our hybrid way of working gives you the flexibility to work remotely, and to come together on campus for meaningful in-person collaboration and connection when it matters most.

As an Executive Assistant, you'll need to react quickly to urgent tasks and work with speed to liaise with internal and external stakeholders. This role requires someone who can operate with pace, high degrees of confidentiality and someone who can truly make the complex simple.

You'll be part of a small but mighty Founder's Ops team, working closely together to enable the Founders to operate at their best.

We're looking for a digital native, highly organised and proactive organisational powerhouse to support the Founder in maximising their time and impact. In this role, you'll manage a high volume of meeting requests, optimise the calendar for strategic priorities, and act as a key connector between stakeholders.

At the moment, this role is focused on:

• Master the Day-to-Day: Ensure that the Founder's time is spent in the most impactful areas by triaging a large volume of meeting requests and managing the calendar effectively.
• Be the Ultimate Connector: Build relationships with key stakeholders inside and outside the company, ensuring seamless communication and visibility.
• Nailing Meeting Prep: Prepare for meetings by coordinating materials and research, designing decks and supporting the creation of visual communication.
• Plan Epic Travels: Manage logistical travel arrangements and trip itineraries.
• Be the Glue: Take on a variety of tasks, from managing expenses to fine-tuning documentation.
• Bring the Vibes: Organise season kick-offs, celebrations, and coordinate off-sites.

You're probably a match if:

• You bring strong Executive Assistant experience, ideally supporting C-suite leaders in global tech/SaaS companies.
• You thrive in fast-paced environments and can juggle a high volume of requests while staying calm and organised.
• You're a natural problem solver with a strong bias to action.
• You build meaningful relationships with ease and bring exceptional emotional intelligence to every interaction.
• You're always two steps ahead, anticipating needs and finding ways to make things run more smoothly.
• You have an eye for detail and understand how thoughtful touches can elevate executive support.
• You understand that context matters and bring thoughtful, practical judgement to your solutions.
• You're an exceptional communicator who keeps information flowing and stakeholders aligned.

What's in it for you? Achieving our crazy big goals motivates us to work hard, but you'll also experience moments of magic, connectivity and fun at Canva. We offer a range of benefits to set you up for success in and outside of work, including equity packages, inclusive parental leave policy, an annual Vibe & Thrive allowance, flexible leave options, and access to a library of learning programs.

We make hiring decisions based on your experience, skills and passion, as well as how you can enhance Canva and our culture.