Executive Assistant to Founder

Join the team redefining how the world experiences design. This role is based in Sydney with visa sponsorship available for the right candidate. Our hybrid way of working gives you the flexibility to work remotely, and to come together on campus for meaningful in-person collaboration and connection when it matters most.

As an Executive Assistant, you'll need to react quickly to urgent tasks and work with speed to liaise with internal and external stakeholders. This role requires someone who can operate with pace, high degrees of confidentiality and someone who can truly make the complex simple, by knowing who and when to engage with at any one time. Reporting to the Chief of Staff to the Founder, you’ll be part of a small but mighty Founder’s Ops team, working closely together to enable the Founders to operate at their best.

We're looking for a digital native, highly organised and proactive organisational powerhouse to support the Founder in maximising their time and impact. In this role, you'll manage a high volume of meeting requests, optimise the calendar for strategic priorities, and act as a key connector between stakeholders.

At the moment, this role is focused on:

• Master the Day-to-Day: You’ll ensure that the Founder’s time is spent in the most impactful areas by triaging a large volume of meeting requests and helping ensure the calendar is managed effectively.
• Be the Ultimate Connector: You’ll build rock-solid relationships with key stakeholders inside and outside the company, ensuring seamless communication and visibility.
• Nailing Meeting Prep: You’ll prepare for meetings by coordinating and assisting in building materials and research, designing decks and supporting the creation of visual communication.
• Plan Epic Travels: You’ll manage logistical travel arrangements and trip itineraries to ensure smooth logistics.
• Be the Glue: You’ll take on a variety of tasks, from managing expenses to fine-tuning documentation and jumping on ad hoc requests.
• Bring the Vibes: From organising season kick-offs and celebrations to coordinating off-sites, you'll ensure the team is energised and connected.

You're probably a match if:

• You bring strong Executive Assistant experience, ideally supporting C-suite leaders in global tech/SaaS companies.
• You thrive in environments where things move quickly and priorities can shift by the minute.
• You’re comfortable juggling a high volume of requests while staying calm, organised and focused.
• You’re a natural problem solver with a strong bias to action.
• You build meaningful relationships with ease and bring exceptional emotional intelligence to every interaction.
• You’re always two steps ahead, anticipating needs and finding ways to make things run more smoothly.
• You have an eye for the smallest details and understand how thoughtful touches can elevate great executive support into exceptional support.
• You’re an exceptional communicator who instinctively knows who needs to know what, and when.

What's in it for you? Achieving our crazy big goals motivates us to work hard, but you'll experience lots of moments of magic, connectivity and fun woven throughout life at Canva. We also offer a range of benefits to set you up for success:

• Equity packages
• Inclusive parental leave policy
• An annual Vibe & Thrive allowance
• Flexible leave options
• In-house crafted on-demand library of learning programs

We make hiring decisions based on your experience, skills and passion, as well as how you can enhance Canva and our culture.