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- Tasks: Support the Rating team with administrative tasks and maintain accurate records.
- Company: Join Newmark, a global leader in real estate advisory services.
- Benefits: Flexible working hours, hybrid model, and a supportive team environment.
- Why this job: Gain valuable experience in a dynamic office while supporting a collaborative team.
- Qualifications: Strong organisational skills and attention to detail are essential.
- Other info: Opportunity for career growth in a diverse and inclusive workplace.
The predicted salary is between 24000 - 36000 £ per year.
As Newmark we offer expansive reach through a global platform. We provide independent, intelligent and relevant advice based on detailed market knowledge and sector understanding. Our expertise covers capital markets, planning and development, valuation, corporate real estate advisory, asset management, lease consultancy, building consultancy, property management and business rates services.
Newmark's Leeds office currently comprises of 12 Surveyors together with an Office Administrator, and a team of Rating Managers and Rating Administrators. We are looking for an Administrator to join our Rating team on a 6-month FTC basis to help support additional workload. This role will provide general administrative and secretarial services to the Leeds office and support the Office Administrator with tasks in relation to their recent office relocation.
Responsibilities:
- Enter new instructions, clients and contacts onto the CRM database.
- Enter and maintain accurate up-to-date rating information on the firm’s extensive rating database.
- Maintain accurate up-to-date record of departmental billing, both YTD and forecast.
- Prepare and generate invoices and billing guides from the firm’s computerised invoicing system.
- Pursue rates refunds and issue of Notices from the Valuation Office Agency and Billing Authorities.
- Prepare Valuation, Proof of Evidence and other reports as required.
- Track issued invoices and ensure prompt payment.
- Provide regular and ad-hoc financial/rating reporting (internal and client facing).
- Liaise directly with clients on admin issues.
- Draft correspondence under the direction of the Partners or Associates concerned.
- Copy-type using Word 2010.
- Take and deal with incoming telephone calls.
- Deal with incoming and outgoing mail.
- File, photocopy, bind.
- Perform general office duties as allocated by the Office Administrator to ensure the smooth running of the department.
- Work closely with the Office Administrator to provide an efficient support team for the office.
- Cover the Office Administrator and other secretarial duties over holiday periods.
- Organise diaries for the team (via Outlook), make meeting and travel arrangements, and organise refreshments at meetings, as necessary.
Working Hours:
Our full-time working hours are 36.25 per week (7.25hrs per day). Newmark operates a hybrid and core hours working policy. However, this position requires the individual to be initially in the office 5 days per week during their training period. Once the individual’s training has been completed, they will be required to be in the office 4 days per week. This position may also involve out-of-hours working on an ‘as necessary’ basis. We also offer great flexibility around our core hours, which are from 10.00 a.m. to 4.00 p.m. You can choose to start and end your day around these hours, provided you still do your 7.25 hours per day (e.g., 8.00 am – 4.30pm, 10.00 am – 6.30 pm).
The firm is an equal opportunities employer and applications from persons belonging to minority groups are encouraged.
Working Conditions:
Normal working conditions with the absence of disagreeable elements.
Rating Team Administrator – 6 Month Fixed Term Contract in Leeds employer: Cantor Fitzgerald
Contact Detail:
Cantor Fitzgerald Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Rating Team Administrator – 6 Month Fixed Term Contract in Leeds
✨Tip Number 1
Get to know the company! Research Newmark and its values, especially how they operate in the Leeds office. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. It’s all about making connections!
✨Tip Number 3
Prepare for the interview by practising common questions related to administrative roles. Think about how your skills can support the Rating team and be ready to share specific examples from your past experiences.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Newmark family.
We think you need these skills to ace Rating Team Administrator – 6 Month Fixed Term Contract in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Rating Team Administrator role. Highlight relevant experience and skills that match the job description, like your admin skills and any experience with invoicing or CRM systems.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific tasks from the job description that excite you and how your background aligns with them.
Showcase Your Attention to Detail: As an administrator, attention to detail is key. In your application, provide examples of how you've maintained accurate records or managed billing processes in the past. This will show us you’re ready for the role!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Cantor Fitzgerald
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Rating Team Administrator. Familiarise yourself with tasks like maintaining the CRM database and preparing invoices. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As this role involves a lot of administrative duties, be prepared to discuss your organisational skills. Bring examples of how you've managed multiple tasks or projects in the past. Highlighting your ability to keep things running smoothly will resonate well with the interviewers.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, office culture, and what success looks like in this role. This not only shows your interest but also helps you gauge if the company is the right fit for you.
✨Practice Your Communication Skills
Since you'll be liaising with clients and drafting correspondence, practice clear and concise communication. You might even want to do a mock interview with a friend to refine your answers and ensure you come across as professional and approachable.
