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- Tasks: Support operations, coordinate reports, and organise international events.
- Company: Canonical is a leading open source software provider, known for Ubuntu.
- Benefits: Enjoy remote work, travel opportunities, and a personal development budget.
- Why this job: Join a pioneering tech firm and be part of a global team making an impact.
- Qualifications: Excellent academic results and communication skills; a degree in business or technical subjects.
- Other info: Remote-first culture with annual compensation reviews and recognition rewards.
The predicted salary is between 36000 - 60000 £ per year.
Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world\’s leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.
The company is founder led, profitable and growing. We are hiring Executive Assistants and Corporate Administrators to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed.
We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.
This team plays a crucial role in the overall operation of the business. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling. They are the secret to our success! We look for confident and effective people who have good judgment and the self-assurance to hold firm on a point of policy regardless of the seniority of people on the other side of a discussion. If you like to take responsibility and you like to ensure that things are done properly and efficiently then you will enjoy the role tremendously.
Location: This is a global operation, we have open roles in teams in all time zones.
Responsibilities
- Support operations for one or more departments in the company
- Coordinate monthly reports and schedule meetings and interviews
- Organise and run international company events including logistics
- Manage quarterly and annual executive meetings
- Collaborate across teams on activities and initiatives
- Manage suppliers and stakeholders
What we are looking for in you
- Excellent academic results at school and university
- A degree in a business or technical subject
- Excellent communication skills
- Responsibility, integrity and accountability
- Self-awareness and thoughtfulness
- Ability to travel up to four times a year for company events of up to two weeks duration
- Ability to learn new technology and software quickly
Additional Skills We Value
- Experience in operations and executive support
- Project management experience
- Event related experience
- Travel industry experience
What we offer you
We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.
- Distributed work environment with twice-yearly team sprints in person
- Personal learning and development budget of USD 2,000 per year
- Annual compensation review
- Recognition rewards
- Annual holiday leave
- Maternity and paternity leave
- Employee Assistance Programme
- Opportunity to travel to new locations to meet colleagues
- Priority Pass, and travel upgrades for long haul company events
About Canonical
Canonical is a pioneering tech firm that is at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence – in order to succeed, we need to be the best at what we do.
Canonical has been a remote-first company since its inception in 2004. Work at Canonical is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical provides a unique window into the world of 21st-century digital business.
Canonical is an equal opportunity employer
We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.
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Executive Assistant / Corporate Administrator employer: Canonical
Contact Detail:
Canonical Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Corporate Administrator
✨Tip Number 1
Familiarise yourself with Canonical's culture and values. Since they are a remote-first company, showcasing your ability to work independently and collaboratively in a distributed environment will set you apart.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed logistics or events in the past. This role requires excellent coordination, so demonstrating your experience in this area is crucial.
✨Tip Number 3
Be ready to discuss your communication style and how you handle interactions with various stakeholders. The role demands confidence and good judgement, so prepare to share instances where you've effectively navigated challenging discussions.
✨Tip Number 4
Research the latest trends in open source software and technology. Understanding Canonical's position in the market and being able to speak knowledgeably about their products, like Ubuntu, will demonstrate your genuine interest in the company.
We think you need these skills to ace Executive Assistant / Corporate Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of an Executive Assistant or Corporate Administrator. Focus on your organisational abilities, communication skills, and any project management experience you have.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role at Canonical. Mention specific examples of how you've successfully managed logistics, coordinated events, or supported teams in previous positions. This is your chance to demonstrate your attention to detail and proactive nature.
Highlight Soft Skills: In your application, emphasise soft skills such as self-awareness, integrity, and accountability. These traits are crucial for the role, so provide examples of how you've demonstrated these qualities in past experiences.
Show Willingness to Learn: Mention your ability to quickly learn new technologies and software, as this is valued by Canonical. If you have experience with any specific tools or platforms relevant to the role, be sure to include that information.
How to prepare for a job interview at Canonical
✨Showcase Your Organisational Skills
As an Executive Assistant or Corporate Administrator, your ability to organise and manage tasks is crucial. Prepare examples of how you've successfully coordinated events or managed schedules in the past, highlighting your attention to detail and forward planning.
✨Demonstrate Effective Communication
Excellent communication skills are a must for this role. Be ready to discuss how you've effectively communicated with various stakeholders in previous positions, and consider preparing a few questions to ask during the interview to show your engagement.
✨Emphasise Your Adaptability
Canonical values self-driven individuals who can adapt to new technologies and processes. Share experiences where you've quickly learned new software or adjusted to changes in a work environment, showcasing your willingness to grow and improve.
✨Exhibit Confidence and Integrity
The role requires good judgment and the ability to stand firm on policies. Prepare to discuss situations where you've had to make tough decisions or uphold company policies, demonstrating your integrity and confidence in your abilities.
