At a Glance
- Tasks: Support the legal team by managing contracts and improving administrative processes.
- Company: Join GAIN, a global leader in combating malnutrition through innovative food systems.
- Benefits: Enjoy competitive salary, health insurance, flexible work options, and 37 days leave annually.
- Other info: Inclusive culture with strong commitment to safeguarding and professional growth opportunities.
- Why this job: Make a real difference in global nutrition while developing your legal skills.
- Qualifications: Degree in law or related field; experience with legal documents preferred.
The predicted salary is between 30000 - 40000 £ per year.
About the Organization
The Global Alliance for Improved Nutrition (GAIN), a Swiss-based foundation launched at the United Nations in 2002, aims to combat malnutrition by transforming food systems to provide better access to nutritious and affordable food. Headquartered in Geneva, GAIN operates in numerous countries across Africa and Asia, including India and Kenya, with support offices in the UK, USA, and the Netherlands.
Role Overview
GAIN is hiring a Legal Systems and Administrative Assistant to support its global legal team. This role focuses on managing legal contracts, supporting compliance efforts, and improving administrative processes. It is a full-time position based in either Nairobi, Kenya, or New Delhi, India, and will be offered on a two-year fixed-term contract (subject to funding availability).
Key Responsibilities
- Act as the main point of contact for Contract Lifecycle Management (CLM) and assist staff with the CLM system.
- Support updates and testing of CLM features; liaise with external providers.
- Coordinate country office calls, take minutes, and ensure regulatory compliance follow-ups.
- Maintain up-to-date compliance documentation with support from country teams and legal counsel.
- Assist in preparing documents related to decisions by GAIN's Board of Directors.
- Help with bank mandate preparations and updating the Legal SharePoint site.
- Process invoices for legal services.
Eligibility Criteria
- A degree or diploma in law or a related field.
- Prior experience handling legal documents and understanding basic contracts.
- Familiarity with administrative tasks in a legal setting (preferably international development).
- Strong problem-solving, organizational, and communication skills.
- Ability to manage multiple tasks efficiently.
- Proficiency in Microsoft Office and SharePoint.
- Knowledge of an additional language (e.g., French) is an advantage.
Job Details
- Location: Nairobi, Kenya or New Delhi, India.
- Type: Fixed-term, Full-time.
- Duration: 2 years (subject to funding).
- Experience: 3–4 years preferred.
- Sectors: Legal, Administration, Non-profit/NGO.
Compensation
- Kenya: KES 1,826,244 – KES 2,089,068 annually.
- India: INR 757,824 – INR 866,076 annually.
- Includes 37 days leave per year, pension, health insurance, life cover, and wellness initiatives.
Perks and Benefits
- Flexible and hybrid work options.
- Opportunities for professional growth through training and promotions.
- Supportive and inclusive work culture.
- Safeguarding-focused hiring practices.
Commitment to Safeguarding
GAIN maintains a zero-tolerance approach to harassment, exploitation, and abuse. All applicants must pass background and vetting checks. The organization provides comprehensive training and expects all employees to adhere to safeguarding standards.
Application Process
- Deadline: 8 July 2025
- Early applications are encouraged as the vacancy may close before the deadline.
- Applicants must have legal work authorization for the country of employment.
Apply here: GAIN Job Portal
Legal Systems and Administrative Assistant at GAIN in Tipton employer: Canon Sphere
GAIN is an exceptional employer dedicated to combating malnutrition and transforming food systems, offering a supportive and inclusive work culture that prioritises employee well-being and professional growth. With flexible work options and comprehensive benefits, including generous leave and health insurance, GAIN empowers its staff in Nairobi or New Delhi to make a meaningful impact in the global fight against malnutrition while fostering a commitment to safeguarding and ethical practices.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Systems and Administrative Assistant at GAIN in Tipton
✨Tip Number 1
Network like a pro! Reach out to people in the legal field, especially those who work in NGOs or international development. A friendly chat can lead to insider info about job openings and even referrals.
✨Tip Number 2
Prepare for interviews by researching GAIN's mission and values. Show us that you’re not just another candidate; demonstrate your passion for combating malnutrition and how your skills align with their goals.
✨Tip Number 3
Practice your responses to common interview questions, especially around contract management and compliance. We want to see that you can handle the specifics of the role with confidence and clarity.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re serious about joining the GAIN team.
We think you need these skills to ace Legal Systems and Administrative Assistant at GAIN in Tipton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Legal Systems and Administrative Assistant. Highlight your experience with legal documents and administrative tasks, especially in international development, as this will show us you’re a great fit for GAIN.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about combating malnutrition and how your skills align with our mission at GAIN. Keep it concise but impactful!
Showcase Your Skills:Don’t forget to highlight your problem-solving, organisational, and communication skills in your application. We want to see how you manage multiple tasks efficiently, so give us examples from your past experiences.
Apply Through Our Website:We encourage you to apply through the GAIN Job Portal. It’s the best way to ensure your application gets to us directly. Plus, early applications are encouraged, so don’t wait until the deadline!
How to prepare for a job interview at Canon Sphere
✨Know Your Legal Stuff
Brush up on your understanding of legal documents and contracts, especially those relevant to international development. Be ready to discuss your previous experiences handling legal paperwork and how you ensured compliance in past roles.
✨Show Off Your Organisational Skills
Prepare examples that showcase your ability to manage multiple tasks efficiently. Think about times when you coordinated meetings or maintained documentation, and be ready to explain how you kept everything organised and compliant.
✨Familiarise Yourself with GAIN
Do some research on GAIN’s mission and values, particularly their focus on combating malnutrition. Understanding their work will help you align your answers with their goals and demonstrate your genuine interest in the role.
✨Practice Your Communication Skills
Since this role involves liaising with various teams and external providers, practice articulating your thoughts clearly. Consider doing mock interviews with a friend to refine your responses and ensure you can communicate effectively under pressure.
