At a Glance
- Tasks: Manage legal contracts, support compliance efforts, and improve administrative processes.
- Company: GAIN is a Swiss-based foundation focused on combating malnutrition globally.
- Benefits: Includes 37 days leave, health insurance, and flexible work options.
- Other info: Position based in Nairobi, Kenya or New Delhi, India on a two-year contract.
- Why this job: Join a mission-driven team dedicated to transforming food systems for better nutrition.
- Qualifications: Degree in law or related field with 3-4 years of experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
About the Organization
The Global Alliance for Improved Nutrition (GAIN), a Swiss-based foundation launched at the United Nations in 2002, aims to combat malnutrition by transforming food systems to provide better access to nutritious and affordable food. Headquartered in Geneva, GAIN operates in numerous countries across Africa and Asia, including India and Kenya, with support offices in the UK, USA, and the Netherlands.
Role Overview
GAIN is hiring a Legal Systems and Administrative Assistant to support its global legal team. This role focuses on managing legal contracts, supporting compliance efforts, and improving administrative processes. It is a full-time position based in either Nairobi, Kenya, or New Delhi, India, and will be offered on a two-year fixed-term contract (subject to funding availability).
Key Responsibilities
- Act as the main point of contact for Contract Lifecycle Management (CLM) and assist staff with the CLM system.
- Support updates and testing of CLM features; liaise with external providers.
- Coordinate country office calls, take minutes, and ensure regulatory compliance follow-ups.
- Maintain up-to-date compliance documentation with support from country teams and legal counsel.
- Assist in preparing documents related to decisions by GAIN's Board of Directors.
- Help with bank mandate preparations and updating the Legal SharePoint site.
- Process invoices for legal services.
Eligibility Criteria
- A degree or diploma in law or a related field.
- Prior experience handling legal documents and understanding basic contracts.
- Familiarity with administrative tasks in a legal setting (preferably international development).
- Strong problem-solving, organizational, and communication skills.
- Ability to manage multiple tasks efficiently.
- Proficiency in Microsoft Office and SharePoint.
- Knowledge of an additional language (e.g., French) is an advantage.
Job Details
- Location: Nairobi, Kenya or New Delhi, India.
- Type: Fixed-term, Full-time.
- Duration: 2 years (subject to funding).
- Experience: 3–4 years preferred.
- Sectors: Legal, Administration, Non-profit/NGO.
Compensation
- Kenya: KES 1,826,244 – KES 2,089,068 annually.
- India: INR 757,824 – INR 866,076 annually.
- Includes 37 days leave per year, pension, health insurance, life cover, and wellness initiatives.
Perks and Benefits
- Flexible and hybrid work options.
- Opportunities for professional growth through training and promotions.
- Supportive and inclusive work culture.
- Safeguarding-focused hiring practices.
Commitment to Safeguarding
GAIN maintains a zero-tolerance approach to harassment, exploitation, and abuse. All applicants must pass background and vetting checks. The organization provides comprehensive training and expects all employees to adhere to safeguarding standards.
Application Process
- Deadline: 8 July 2025
- Early applications are encouraged as the vacancy may close before the deadline.
- Applicants must have legal work authorization for the country of employment.
- Apply here: GAIN Job Portal
Legal Systems and Administrative Assistant at GAIN employer: Canon Sphere
GAIN, headquartered in Geneva, operates in Africa and Asia, focusing on improving nutrition. Employees enjoy flexible work options, comprehensive health benefits, and a commitment to safeguarding practices.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Systems and Administrative Assistant at GAIN
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
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Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
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✨Leverage Your University’s Career Services
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We think you need these skills to ace Legal Systems and Administrative Assistant at GAIN
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Canon Sphere, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Canon Sphere and the specific role of Legal Systems and Administrative Assistant at GAIN. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Canon Sphere’s culture!
How to prepare for a job interview at Canon Sphere
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Canon Sphere.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Canon Sphere.
