HR Specialist in London

Locations: 4 Roundwood Avenue, UXBRIDGE, ENGLAND, UB11 1AF, GB

About Us: At Canon, we’ve been inspiring people to capture and share their world for over 85 years. As a global leader in imaging and innovation, we’re driven by bold ideas, collaboration, and a commitment to making a positive impact. We’re proud of our diverse, inclusive culture and our philosophy of Kyosei – living and working together for the common good. We welcome applicants from all communities and backgrounds.

Why Join Us?

• Be part of a diverse, energetic team, joining 50+ nationalities at our Stockley Park Head Office
• Enjoy hybrid working (3 days in office, 2 from home)
• Benefit from flexible hours, professional development, and a wide range of perks
• Minimum of 25 days of personal holiday per year with up to 5 days of available holiday purchase
• Access a competitive salary, benefits, a generous pension scheme and up to 38% discount on Canon products
• Be part of a company that values sustainability, inclusion, and your personal growth
• Great transport links - Elizabeth Line and Stockley Park low-cost Shuttle Bus and free parking on site

If you are ready to make an impact – we’d love to hear from you.

Job Description: This role is a core part of the HR Operations team and is responsible for delivering accurate, timely and compliant HR administration across the full employee lifecycle, ensuring data integrity within HR Oracle and other HR systems. It also provides essential administrative support by preparing employee documentation and acting as a first point of contact for HR-related queries. In addition, the role carries critical compliance responsibility as the Security Controller for Canon UK & Ireland, overseeing all mandatory vetting processes to ensure adherence to customer security requirements and protect key contracts. The role also offers the opportunity to contribute to a range of HR projects related to people management, administration and HR systems, providing valuable exposure and development for someone looking to start and grow their career in HR.

Responsibilities:

• Process all required information and documentation for starters, internal moves and leavers, ensuring accuracy and timely completion.
• Maintain and manage accurate employee files, including scanning and uploading documents into electronic records.
• Prepare and validate information for payroll in advance of agreed cut-off dates, ensuring accuracy.
• Upload and maintain accurate HR data in HR Oracle and other HR systems, ensuring timely updates and data integrity.
• Track and manage employee documentation such as sickness notes, maternity/paternity records and other statutory information.
• Produce HR reports (e.g., headcount, absence, performance) to support HRBPs and ensure compliance with SOX and audit requirements.
• Provide administrative support, including preparing employee letters and documentation.
• Act as a point of contact for employee queries relating to contracts, absence, payroll and HR policies, escalating to HRBPs where required.
• Support HRBPs with induction activities for new employees.
• Contribute to HR projects, including HR systems improvements and process enhancements.

Security Controller Responsibilities (CUK & Ireland):

• Act as the designated Security Controller for Canon UK & Ireland.
• Oversee and apply all mandatory vetting processes for employees and contractors in line with customer security requirements.
• Ensure all security checks are completed accurately and within required timeframes to maintain compliance and protect customer contracts.
• Liaise with internal stakeholders and external providers to ensure smooth and compliant clearance processes.
• Maintain accurate security records and documentation for audit and customer review.
• Ensure engineers and other field-based employees are fully cleared to attend client sites, preventing service disruption and revenue risk.

Qualifications:

• Strong organisational skills with high attention to detail.
• Comfortable managing high-volume, sensitive and confidential data.
• Experience in HR administration and HR systems desirable.
• Customer-focused mindset with a commitment to high-quality service delivery.
• Ability to work as part of a team and contribute to continuous improvement.
• Experience or understanding of security vetting processes desirable.
• Enjoys being part of a fun team.

Salary: up to £35,000 based on experience. We would also consider a one year fixed term contract.