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- Tasks: Support senior leadership and ensure smooth office operations in a dynamic environment.
- Company: High-performing property development firm in Mayfair, London.
- Benefits: Competitive salary, discretionary bonus, team events, and professional growth.
- Other info: Fast-paced, collaborative team with opportunities for career advancement.
- Why this job: Gain exposure to high-value projects while working closely with directors.
- Qualifications: Strong organisational skills and experience in administrative roles.
The predicted salary is between 40000 - 50000 £ per year.
Location: Mayfair, London (on-site, 5 days)
Company: Industrial Property Development & Asset Management Firm
About Us
We are a high-performing property development and asset management company with a team of 25 professionals and a proven track record of transactions exceeding £5bn. Our collaborative, fast-paced environment offers exposure to a wide range of projects and senior stakeholders. You will work closely with the Directors of the business.
The Role
We are looking for an experienced, proactive Office Manager / Personal Assistant to support senior leadership while ensuring the smooth and efficient running of the office. This is a broad and hands-on role suited to someone who thrives on variety and takes ownership and is comfortable acting as a trusted right hand to senior leadership.
Key Responsibilities:
- Full diary management and meeting coordination for the Director
- Preparing and distributing drawdowns, and related documentation
- Invoice reconciliation
- Formatting letters, contracts, reports and daily use of Docusign
- Updating presentations, website content, and company communications (News, LinkedIn)
- Managing office operations including stock/supplies, facilities, H&S compliance, and overall presentation
- Acting as first point of contact: answering calls, greeting guests, and hosting meetings
- Liaising with IT support, building management, clients, suppliers and service providers
- Organising events, work experience schedules, and team activities
- Booking travel, couriers, and handling post
- Handling ad hoc requests across the team
- Maintain filing systems
About You
- Highly organised with strong attention to detail
- Confident managing multiple priorities in a fast-paced environment
- Proven experience in an administrative or office management role
- Excellent communication and interpersonal skills
- Proactive, resourceful, and solutions-focused
- Professional, discreet, and reliable
What We Offer
- Opportunity to work closely with senior leadership
- Exposure to high-value, complex transactions
- Collaborative and supportive team environment
- Competitive salary and benefits, including discretionary bonus scheme, team days out and events
Office Manager / Personal Assistant in Liverpool employer: CANMOOR
Contact Detail:
CANMOOR Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / Personal Assistant in Liverpool
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can land you that dream job.
✨Tip Number 2
Prepare for the interview by researching the company and its projects. We want you to show genuine interest in what we do at our firm. Tailor your questions to demonstrate your knowledge and enthusiasm!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We suggest focusing on common questions for Office Manager roles, so you can showcase your organisational skills and proactive attitude.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way. We appreciate candidates who take the time to express their gratitude and reiterate their interest in the position.
We think you need these skills to ace Office Manager / Personal Assistant in Liverpool
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager / Personal Assistant role. Highlight your organisational skills, attention to detail, and any relevant experience in managing multiple priorities.
Craft a Compelling Cover Letter: Use your cover letter to showcase your personality and explain why you’re the perfect fit for our team. Mention specific examples of how you've supported senior leadership or managed office operations in the past.
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, make sure your written application is clear and professional. Use concise language and check for any typos or grammatical errors before submitting.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at CANMOOR
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Office Manager / Personal Assistant. Familiarise yourself with diary management, invoice reconciliation, and office operations. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your ability to manage multiple priorities effectively. Think of specific situations where you successfully juggled tasks or streamlined processes. This will highlight your organisational prowess, which is crucial for this position.
✨Communicate Like a Pro
Since excellent communication is key, practice articulating your thoughts clearly and concisely. Be ready to discuss how you've handled communication with senior stakeholders in the past, as this will show your capability to act as a trusted right hand.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities. Prepare for scenarios related to managing office operations or handling unexpected requests. Think through your responses to showcase your proactive and resourceful nature.