At a Glance
- Tasks: Support the medical records team by managing case notes and ensuring efficient retrieval.
- Company: Join Spire Manchester Hospital, a leading private healthcare provider.
- Benefits: Weekly pay, pension access, discounts, free uniform, and training opportunities.
- Other info: Flexible working hours with potential for career progression.
- Why this job: Make a difference in patient care while gaining valuable experience in healthcare administration.
- Qualifications: Good literacy and numeracy skills; experience in office or customer service roles.
The predicted salary is between 12 - 12 £ per hour.
Spire Manchester Hospital has an exciting opportunity for an Administrator to join our medical records team on a bank/ad‑hoc basis. Spire Manchester Hospital offers a comprehensive range of specialist treatments in purpose‑built private hospital facilities in Didsbury.
Working Hours: Various shifts from Monday to Friday between 8 am and 6 pm. Occasional weekends will be required.
Contract Type: Bank/Zero hours
As Medical Records Administrator, you will provide clerical support within the Medical Records Department to ensure an effective and efficient case note filing and extraction service to all users. This will include retrieval, tracking and filing of case notes, and identifying and filtering case notes in accordance with Spire Policies.
Duties and Responsibilities (not limited to):
- Record and track the movement of case notes into each department using Trackfile.
- File case notes and other documentation to ensure a prompt and accurate retrieval service.
- Extract case notes in a timely manner, ensuring that items are correctly booked out of the library to the new destination and either sent or made available for collection to the ward, clinic or office requesting the notes.
- Maintain case note folders to agreed standards: filing documentation within designated sections of the folders, replacing contents into new folders, and supporting clinicians in locating and recording information.
- Check the case note attendance details, dates and alert sheets against the Patient Administration System to ascertain whether the notes can be destroyed, stored off‑site, or merged with another active set of notes.
- Assist in the maintenance of evidence files by checking for completeness, following up requests for missing items, and ensuring all documentation received is current and stored in a structured format in readiness for inspection.
- Liaise with off‑site storage representatives to ensure timely delivery and collection of case notes.
- Provide and receive patient information for Consultant clinics and Wards, ensuring that all patient information is provided, received and recorded in accordance with GDPR, the Data Protection Act and Spire policies.
Who are we looking for?
- Good standard of secondary education with demonstrable literacy and numeracy skills.
- Track record of successful delivery in a similar role, in an office or customer service environment.
- Knowledge of GDPR and the Data Protection Act.
- Computer/IT literate.
- Excellent interpersonal and communication skills.
- Confident telephone manner with the ability to communicate with a wide range of customers at all levels.
- The ability to work effectively as part of a team.
Benefits:
- Bank colleagues are paid weekly.
- Access to Spire Healthcare pension.
- Access to Blue Light Card discounts.
- Free uniform.
- Free DBS.
- Full induction, including mandatory training updates.
- Opportunities for further training and progression into permanent posts.
- Knowledge, support and guidance through the recruitment journey from Spire’s specialist Resourcing Team.
- Employer and employee contributory pension with flexible retirement options.
- ‘Spire for you’ reward platform – discount and cashback for over 1000 retailers.
Bank Medical Records Administrator in Manchester employer: Candidate Experience site
Spire Manchester Hospital is an exceptional employer, offering flexible working hours and a supportive work culture that prioritises employee well-being and growth. With opportunities for further training and progression into permanent roles, as well as a range of benefits including weekly pay and access to discounts through the 'Spire for you' reward platform, joining our medical records team means being part of a dedicated environment focused on delivering high-quality patient care.
StudySmarter Expert Advice🤫
We think this is how you could land Bank Medical Records Administrator in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare sector, especially those who work at Spire Manchester Hospital. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of GDPR and the Data Protection Act. Being able to discuss these topics confidently will show that you're serious about the role and understand its importance.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've successfully managed case notes or similar tasks in the past. This will help us see that you’re the right fit for the Medical Records Administrator position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, you’ll find all the details about the role and benefits right there.
We think you need these skills to ace Bank Medical Records Administrator in Manchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Bank Medical Records Administrator. Highlight any relevant experience in clerical support, case note management, or customer service. We want to see how your skills match what we're looking for!
Show Off Your Skills:Don’t forget to showcase your literacy and numeracy skills, as well as your knowledge of GDPR and the Data Protection Act. We love seeing candidates who can demonstrate their understanding of these important areas!
Be Clear and Concise:When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read. We appreciate straightforward communication that gets to the point!
Apply Through Our Website:Finally, make sure you apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Candidate Experience site
✨Know Your Stuff
Before the interview, make sure you understand the role of a Medical Records Administrator. Familiarise yourself with key responsibilities like case note filing and GDPR compliance. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Skills
Highlight your previous experience in similar roles, especially any clerical or customer service work. Be ready to discuss specific examples where you've successfully managed records or communicated effectively with team members and clients. This will demonstrate your capability to handle the tasks required.
✨Ask Smart Questions
Prepare a few thoughtful questions about the role or the team you'll be working with. This shows that you're engaged and eager to learn more about how you can contribute to the hospital's success. For instance, ask about the tools they use for tracking case notes or how they ensure compliance with data protection regulations.
✨Be Personable
Since this role involves liaising with various departments and patients, it's crucial to showcase your interpersonal skills. Practice a friendly yet professional tone during the interview. Remember, they want someone who can communicate well and fit into their team culture!
