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- Tasks: Support the medical records team by managing case notes and ensuring efficient filing.
- Company: Join Spire Healthcare, a leading independent hospital group in the UK.
- Benefits: Earn £12.26 per hour with flexible working hours and weekly pay.
- Why this job: Make a difference in patient care while gaining valuable experience in healthcare administration.
- Qualifications: Good literacy and numeracy skills; experience in office or customer service roles preferred.
- Other info: Opportunities for training and progression into permanent roles.
The predicted salary is between 10 - 15 £ per hour.
Spire Regency, Macclesfield has an exciting opportunity for an Administrator to join our medical records team on a bank, occasional basis. Spire Regency Hospital, Macclesfield takes pride in providing a high standard of care to all patients. With a wide range of specialties offered, you can get fast access to expert healthcare, from consultations and diagnosis to personalised treatment and aftercare.
Working Hours: Shifts available through Monday - Friday between 8 am and 6 pm. Occasional weekends will be required.
Contract Type: Bank/Zero hours
As Medical Records Administrator, you will provide clerical support within the Medical Records Department to ensure an effective and efficient case note filing and extraction service to all users. This will include retrieval, tracking and filing of case notes, identifying and filtering case notes in accordance with Spire Policies.
Duties and Responsibilities (not limited to):
- To record and track the movement of case notes into each department using Trackfile.
- To file case notes and other documentation in order to ensure a prompt and accurate retrieval service.
- To extract case notes in a timely manner ensuring that items are correctly booked out of the library to the new destination and either sent or made available for collection to the ward, clinic or office requesting the notes.
- To maintain case note folders to agreed standards: filing documentation within designated sections of the folders, replacing contents into new folders, in order to support clinicians in locating and recording information.
- To check the case note attendance details, dates and alert sheets against the Patient Administration System to ascertain if the notes can either be destroyed, fall into the category of off-site storage or need to be merged with another active set of notes.
- To assist in the maintenance of evidence files by checking for completeness, following up requests for missing items and ensuring that all documentation received is current and stored in a structured format in readiness for inspection.
- To liaise with off-site storage representatives in order to ensure timely delivery and collection of case notes.
- Provide and receive patient information for Consultant clinics and Wards, ensuring that all patient information is provided, received and recorded in accordance with GDPR, the Data Protection Act and Spire policies.
Who are we looking for?
- Good standard of secondary education with demonstrable literacy and numeracy skills.
- Track record of successful delivery in a similar role, in an office and/or customer service environment.
- Knowledge of GDPR and the Data Protection Act.
- Computer/IT literate.
- Excellent interpersonal and communication skills.
- Confident telephone manner with the ability to communicate with a wide range of customers at all levels.
- The ability to work effectively as part of a team.
We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:
- Bank colleagues are paid weekly.
- We offer competitive rates to our bank colleagues who work on a flexible basis, often to cover busy periods, sickness, or annual leave.
- Save an average of £50 per month with our free onsite car park.
- Access to Spire Healthcare pension.
- Access to Blue Light Card.
- Free uniform.
- Free DBS.
- Full induction, including mandatory training updates.
- Opportunities for further training and progression into permanent posts.
- Knowledge, support and guidance through your recruitment journey from Spire’s specialist Resourcing Team.
We commit to our employees' well-being through work-life balance, ongoing development, support and reward.
Our Values
We are extremely proud of our heritage in private healthcare and of our values as an organisation:
- Driving clinical excellence.
- Doing the right thing.
- Caring is our passion.
- Keeping it simple.
- Succeeding and celebrating together.
Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 38 hospitals and over 50 clinics across England, Wales and Scotland, Spire Healthcare provides diagnostics, inpatient, day case and outpatient care. For us, it's more than just treating patients; it's about looking after people.
Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
Bank Medical Records Administrator in Macclesfield employer: Candidate Experience site
Contact Detail:
Candidate Experience site Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bank Medical Records Administrator in Macclesfield
✨Tip Number 1
Get to know the company! Research Spire Healthcare and understand their values. When you walk into that interview, show them you’re not just another candidate; you’re someone who genuinely cares about their mission of providing excellent patient care.
✨Tip Number 2
Practice your communication skills. As a Medical Records Administrator, you'll need to interact with various departments. Role-play common scenarios with a friend or family member to boost your confidence and ensure you can articulate your thoughts clearly.
✨Tip Number 3
Be ready to showcase your organisational skills. Bring examples of how you've successfully managed records or data in previous roles. This will help demonstrate that you can handle the responsibilities of tracking and filing case notes efficiently.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Bank Medical Records Administrator in Macclesfield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience that match the Medical Records Administrator role. Highlight any relevant experience in clerical support or customer service, and don’t forget to mention your knowledge of GDPR!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about working in healthcare and how your skills can contribute to our team at Spire Regency. Keep it concise but engaging!
Show Off Your Communication Skills: As a Medical Records Administrator, you'll need to communicate effectively with various stakeholders. In your application, give examples of how you've successfully communicated in previous roles, whether it's face-to-face or over the phone.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way to ensure your application gets into the right hands quickly. Plus, you’ll find all the info you need about the role there!
How to prepare for a job interview at Candidate Experience site
✨Know Your Stuff
Before the interview, brush up on your knowledge of GDPR and the Data Protection Act. Familiarise yourself with how these laws apply to medical records management, as this will show that you understand the importance of confidentiality and compliance in a healthcare setting.
✨Showcase Your Skills
Prepare examples from your past experiences that highlight your organisational skills and attention to detail. Think about times when you successfully managed case notes or improved filing systems, as these are directly relevant to the role of a Medical Records Administrator.
✨Practice Your Communication
Since you'll be liaising with various departments and possibly patients, practice clear and confident communication. You might want to role-play common scenarios with a friend to ensure you're comfortable discussing sensitive information over the phone or in person.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for tracking case notes, or how they handle busy periods. This shows your genuine interest in the role and helps you gauge if it’s the right fit for you.
