EA to Managing Director - ESG and Managing Director - Marketing & Comms in London

Department: Executive

Company: Canary Wharf Limited

Reporting to: Managing Director - ESG

JOB SUMMARY

We're seeking an enthusiastic and well-organised individual to provide executive support to our Managing Director - ESG and Managing Director - Marketing & Comms. If you thrive in a fast-paced environment and are keen to work alongside experienced, inspiring leaders, this role offers a fantastic opportunity to develop your skills and gain valuable experience.

Annual salary: circa £65k, dependent on experience

Closing date: 28th June 2026

MAIN RESPONSIBILITIES

• This is an office-based role with the flexibility to WFH up to 1 day per week.
• To carry out secretarial duties including copy typing, preparing presentations and letters, following CWG brand guidelines where relevant.
• To arrange meetings and proactively maintain diaries using Outlook, ensure meetings are well prepared e.g. papers, agenda, tracking actions where appropriate.
• Serve as the primary point of contact for the MD – ESG and MD - Marketing and Comms by liaising with and maintaining strong working relationships with staff and stakeholders, while also acting as a gatekeeper to manage interactions and communications on their behalf.
• To undertake broader administrative support tasks for the Marketing, Comms and ESG teams to include regular reporting.
• To conduct research on various topics and/or companies and prepare briefing notes where necessary.
• To process any invoices, and raise purchase orders as required, as well as oversee corporate expenses, including credit card administration for the MD – ESG and MD - Marketing and Comms.
• Organise any business travel.
• Assist with organising events for the MD – ESG and MD - Marketing and Comms, including dinners and ticketed events, by managing logistics and guest lists as needed.
• To welcome and greet visitors on behalf of the MD – ESG and MD - Marketing and Comms.
• Answer telephone calls, process and relay messages to the appropriate person, and open, mark up, and distribute incoming mail as required.
• To provide absence cover for other EAs/PAs as necessary.
• To carry out any other reasonable duties as requested by the MD – ESG and MD - Marketing and Comms and wider leadership.

PERSON SPECIFICATION

The successful applicant will have previous experience of working at Executive level. The successful applicant must have excellent IT skills, must be proficient in all Office 365 applications. Must be able to deal with confidential information discretely. The successful applicant must be able to communicate at all levels, work under pressure and be flexible in their approach to work. The successful applicant should possess an excellent standard of written English. Excellent attention to detail is essential, takes a proactive approach identifying improvements in ways of working. The successful applicant must be able to work effectively as a team member.

HEALTH SAFETY AND WELFARE RESPONSIBILITIES

All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy in the Administrative Rules and Procedures, and the Health, Safety & Welfare Manual.

ENVIRONMENTAL, SOCIAL & GOVERNANCE (ESG) RESPONSIBILITIES

Recognising the centrality of ESG principles within our organisation, we have developed a comprehensive ESG Strategy. It is imperative that all staff members understand and adopt this strategy into their respective roles. This includes adhering to environmental regulations, minimising waste, supporting nature within our urban environment, and facilitating positive change for those in need within our community and utilising our volunteering.

QUALITY MANAGEMENT RESPONSIBILITIES

In line with the latest ISO 9001 requirements and our dedication to quality management, all staff are mandated to comply with system requirements as detailed within the Company Quality Manual & Policies. Additionally, it's vital to ensure the effective implementation of all Procedures, Plans, and Forms within our Electronic Document Management Systems (EDMS) to meet the ISO 9001: Quality Management Standard.

COMPANY VALUES

• Commit to Excellence: Act with integrity and deliver high performance. Put our customers at the heart of what we do. Resolve issues by providing high quality solutions.
• Foster Collaboration: Find opportunities to collaborate with others across the business to achieve shared goals. Encourage inclusive networks and treat others with respect and fairness. Use knowledge to work effectively with suppliers / contractors to meet shared goals.
• Encourage Engagement: Confident in making decisions appropriate to the role. Learn from mistakes and listen to constructive feedback to improve performance. Prioritise safety and actively support community, wellbeing and sustainability programmes.
• Take Ownership: Take pride in delivering high quality service which exceeds expectations. Committed to opportunities for self-development. Take responsibility for my own performance and look for ways to improve.
• Embrace Innovation: Embrace change and innovation. Proactively suggest ways to improve our business and encourage others to share ideas. See new challenges as opportunities to deliver effective change.

WHAT WE OFFER

• Diversity and Inclusion: We recognise the importance of embracing diverse experience, skills and perspectives at all levels and operating in an inclusive working environment, in order for everyone to reach their full potential. We also recognise that it makes business sense, since being an inclusive employer leads to better business performance and higher levels of employee engagement and satisfaction. We welcome applicants with diverse backgrounds, perspectives and skills and are committed to fostering a culture whereby everyone can reach their full potential.
• Flexible Working: As an inclusive employer, we recognise the positive impact flexible working can have on an individual, their wellbeing, engagement and productivity. Therefore, we are open to consider flexible working arrangements, both temporary or permanent.
• Learning and Development: At Canary Wharf Group, our employees receive a wide range of support to help improve their skills and achieve their career goals. We offer development opportunities through classroom and e-learning training, mentoring, cross department experience and on the job learning. We heavily invest in our staff attaining accreditations to develop existing and new skills, support chartered status, sponsorships and provide further educational opportunities which are job and business related. We never stand still and continually invest in developing skills and knowledge to ensure individual and company growth.
• Other Benefits: We are committed to building a safe, happy and healthy community for our employees and we offer a comprehensive range of benefits, all designed with our employees and their wellbeing in mind. From generous pension and insurance plans, to health benefits, subsidised gym membership, store discounts and family leave, our benefits package allows our employees to choose the benefits that suit them and their individual needs.

If you are interested in joining our highly professional and skilled team for our next exciting phase of development, please complete the form on this page to apply online. Early applications are encouraged as we reserve the right to appoint at any point.