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- Tasks: Support compliance with data protection laws and manage information requests.
- Company: Join one of the UK's largest charities dedicated to preserving waterways.
- Benefits: Enjoy a competitive salary, flexible working, and generous holiday allowance.
- Why this job: Make a real difference while working in a supportive and inclusive environment.
- Qualifications: Experience in data protection and governance regulations is essential.
- Other info: Remote work with opportunities for career growth and community involvement.
The predicted salary is between 23000 - 31000 £ per year.
About the Trust
We are one of the UK's biggest charities and we care for 2,000 miles of canals, rivers, docks and reservoirs because we believe life is better by water. We are looking for people who support our cause and want to make a difference for future generations.
Along with our waterways, we also manage museums, archives and the country's third largest collection of historic buildings, as well as the nature and wildlife that calls our canals home. All of this enables us to provide wellbeing opportunities for millions of people each year.
Our team & opportunity
The Information Governance Assistant will aid with the day-to-day Trust compliance with FOI, EIR and data protection legislation. Supporting the Information Governance Manager and Information Governance Advisor in reviewing documentation of processing activities to ensure compliance and help drive good information governance. This is an extremely busy role working within the remit of the legislation governing this work e.g.: Freedom of Information Act 2000, UK GDPR.
Location & coverage
The Data Support Administrator will be offered on a remote working basis, with a requirement to attend our main hub spaces as and when required for team working and collaborative meetings. The regularity & flexibility of travel will be discussed further at interview stage. Hubs include: Leeds, Ellesmere Port, Burnley, Newark, Birmingham, Milton Keynes, Gloucester, London.
About the role
Statutory Information Requests
Assist the Information Governance Advisor with the day-to-day management of statutory information requests under UK GDPR, FOIA and EIR (e.g., liaising with colleagues to collate information for disclosure, recording requests, analysing the application of legislation, and drafting compliant responses). Provide advice on data protection, information governance, and statutory information requests across the Trust.
Data Protection Compliance
Undertake Data Protection Impact Assessments (DPIAs). Assist with data breach investigations. Assist with annual data protection compliance reviews (e.g., DPIAs, Records of Processing Activities, Information Asset Register). Support the work of GDPR Information Asset Owners. Assist in reviewing data protection policies and procedures.
Information Management & Office 365
Assist with Information Architecture and the Electronic Document Management System in Microsoft Office 365 (e.g., data classification, data loss prevention). Assist in developing and maintaining appropriate levels of Trust-wide data protection and information governance training and awareness.
Administration & Team Support
Support the delivery of efficient administrative duties, such as maintaining spreadsheets and filing to a high standard. Support the team with any other duties as required.
Equality, Diversity & Inclusion
Ensure that diversity and inclusion are embedded into all aspects of Trust activity, promoting inclusive practice and challenging behaviours or decisions that do not align with the Trust's policies and values.
About you
Technical
Experience in governance regulation or data protection. Hands-on knowledge relating to Freedom of Information (FOI) & Environmental Information Regulations (EIR). Experience applying specialist legislative knowledge within a regulatory/governance environment, using strong analytical and decision-making skills to achieve compliant outcomes. Experience undertaking Data Protection Impact Assessments (DPIA) as part of wider internal compliance audits. Understanding data sensitivity in regulatory environments. Understanding of assessing risks and making adjustments to work practices where appropriate.
General
Proactive, with the ability to use initiative. Able to work autonomously while also demonstrating a strong commitment to teamwork and an understanding of wider team and organisational priorities. Approachable and accessible, with the ability to build trust and strong working relationships across the organisation, and confidence in dealing with colleagues at all levels. Good knowledge of systems and software, with strong IT skills in an Office 365 environment. Excellent organisational, time-management, and communication skills (written and verbal). Ability to work accurately under pressure, prioritise effectively, and meet tight deadlines. Appreciation of record-keeping best practice. Understanding of the importance of compliance with Trust Health & Safety policies and defined standards, including reporting incidents, accidents, and near misses.
What we offer
In addition to your annual base salary of £27,000, a competitive contributory DC Pension scheme arrangement, and numerous other employee benefits, including several salary sacrifice benefits, we are also open to flexible working arrangements. Competitive contributory DC Pension scheme arrangement, where we will double your contribution to a maximum of 10%. 25 days paid holiday (plus paid Bank Holidays), increasing to 30 days after 5 years. Home working status with 'hub' facilities available should you need the flexibility to work outside of home. Free access to specialist counselling on a range of issues, e.g. health, financial, well-being and domestic matters. Access to a range of employee benefits including store discounts, boating holiday discounts and holiday purchase scheme. 2 days paid volunteering leave per annum, allowing you to volunteer for a local community project etc. Free fishing facilities across our canal network.
We care passionately for our waterways, and as importantly, for those who look after and use them. We strongly believe that a diverse workforce brings with it a diversity of ideas, thinking and ways of working which enhances what we do as a Trust. We are striving to represent the diverse communities that we are a part of and welcome applicants from across all sectors of the community.
We are committed to creating an inclusive workplace. All roles are considered on a flexible working arrangement basis, and we welcome requests for reasonable adjustments throughout the recruitment process and employment. If you require any adjustments or have specific needs, please let us know - we're here to support you. All candidates will be treated on the basis of their merits, skills and abilities and solely by being assessed against the requirements for the job.
At the Trust, we empower our people to flow and thrive both on and off the water. Our colleagues enjoy a variety of benefits that enhance their lives while working in a place that positively impacts others. We take pride in our people, protecting heritage and preserving wildlife, and we're all about the future of our colleagues and the future generations who love and use our network.
Find out more about us on our website: https://canalrivertrust.org.uk/about-us#J-18808-Ljbffr
Information Governance Assistant in London employer: Canal and River Trust
Contact Detail:
Canal and River Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Information Governance Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at the Trust or similar organisations. A friendly chat can open doors and give you insights that might just help you stand out.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of FOI, EIR, and data protection legislation. Show us you know your stuff and can apply it in real-world scenarios – that’ll definitely impress!
✨Tip Number 3
Don’t forget to showcase your teamwork skills! We love candidates who can collaborate effectively, so be ready to share examples of how you've worked with others to achieve common goals.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, you’ll find all the info you need about the role and our amazing team there.
We think you need these skills to ace Information Governance Assistant in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your experience aligns with the role of Information Governance Assistant. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Skills: Don’t just list your skills; give examples of how you've used them in past roles. Whether it's handling data protection compliance or managing information requests, we want to see how you can bring value to our team.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key points stand out. This will help us see your potential quickly!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure it gets to the right people. Plus, you’ll find all the info you need about us and our mission there!
How to prepare for a job interview at Canal and River Trust
✨Know Your Legislation
Make sure you brush up on the Freedom of Information Act, UK GDPR, and Environmental Information Regulations. Being able to discuss these confidently will show that you understand the core responsibilities of the role and can navigate the complexities of information governance.
✨Showcase Your Analytical Skills
Prepare examples of how you've used your analytical skills in previous roles, especially in relation to data protection and compliance. Be ready to discuss specific situations where you assessed risks or conducted Data Protection Impact Assessments (DPIAs) to demonstrate your hands-on experience.
✨Emphasise Teamwork and Communication
This role requires collaboration with various teams, so highlight your ability to build strong working relationships. Share examples of how you've effectively communicated complex information to colleagues at different levels, ensuring everyone is on the same page.
✨Be Proactive and Organised
Demonstrate your proactive nature by discussing how you manage your time and prioritise tasks. Give examples of how you've taken the initiative in past roles, particularly in busy environments, to ensure compliance and support your team effectively.
