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- Tasks: Provide essential admin support, manage reports, and assist with student orientation.
- Company: Join Canadian Base Operators, a key partner in aerospace defence supporting the RCAF.
- Benefits: Enjoy a full-time role with potential for growth and valuable experience in a collaborative environment.
- Why this job: Be part of an innovative team making a real impact while developing your skills.
- Qualifications: High School Diploma required; admin experience and MS Office skills preferred.
- Other info: Accommodations available for candidates with disabilities; vaccination validation may be required.
The predicted salary is between 24000 - 36000 £ per year.
ABOUT THIS CAREER OPPORTUNITY
Canadian Base Operators’ Southport team is growing! If you are committed and collaborative professional looking to contribute to a hard‑working, innovative team, this opportunity is for you. As a proud partner with Kelowna Aerospace Defence Programs, we deliver numerous support services tailored to our client, the Royal Canadian Air Force (RCAF).
The Administrative Support position is a full‑time, 13‑month term located in Southport, MB and reports directly to the Client Services Supervisor. Their primary focus is to provide administrative and office support to internal and external personnel. Duties and responsibilities include but are not limited to:
- Prepare routine reports and letters.
- Process reports and bookings in hotel software.
- Process claims, course reports and travel arrangements for staff and students.
- Transcribe and prepare meeting minutes.
- Prepare documents and welcome packages for new students.
- Conduct orientation briefings for new student courses.
- Assist with stocking supplies in other departments.
- Maintain reference library publications.
- Create building access cards and photo IDs for staff and students.
- Sort and distribute incoming regular and electronic mail. Coordinate the flow of information internally and with other departments.
- Provide back‑up for the other Client Services personnel.
- Order and replenish office supplies.
- Maintain routine records, telephone lists and files.
- Answer enquiries, including telephone calls and emails by providing accurate information and relay any messages as necessary in a timely and polite manner; and
- Greet vendors, customers, and visitors in a courteous and professional manner.
COMPETENCY REQUIREMENTS
- Communicates Effectively
- Customer Focus
- Problem Solving and Innovation
- Teamwork and Collaboration
- Values and respects others
EDUCATION REQUIREMENTS
- High School Diploma or equivalent
- Certificate in the administrative field or related an asset
WORK EXPERIENCE REQUIREMENTS
- 1-3 years of administrative experience in an office environment
- Knowledgeable of RCAF administrative functions and processes an asset
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
- High attention to detail and accuracy
- Intermediate use of MS Office (Word, Excel, Outlook, Teams)
- Organized and demonstrated time management
- Works effectively with shifting priorities
- Self‑motivated, reliable and resourceful
- Exceptional verbal and written communication
- Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate
Due to many mandatory vaccination requirements at client projects / facilities, in order to provide substantial employment by ensuring compliance with our clients’ mandates, the successful candidate may be required to validate full vaccination prior to hire.
Canadian Base Operators welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
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Administrative Support - Term employer: Canadian Base Operators Inc
Contact Detail:
Canadian Base Operators Inc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Support - Term
✨Tip Number 1
Familiarise yourself with the specific administrative functions and processes of the Royal Canadian Air Force (RCAF). Understanding their operations will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Highlight your experience with MS Office, especially Word, Excel, and Outlook. Be prepared to discuss how you've used these tools in previous roles to manage tasks efficiently, as this is crucial for the Administrative Support position.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple priorities in past jobs. This will be key in demonstrating your ability to handle the dynamic nature of the role.
✨Tip Number 4
Practice your communication skills, both verbal and written. Since the role involves greeting visitors and answering enquiries, being articulate and professional will set you apart from other candidates.
We think you need these skills to ace Administrative Support - Term
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight relevant administrative experience and skills that align with the job description. Emphasise your attention to detail, communication abilities, and proficiency in MS Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your problem-solving skills and ability to work collaboratively within a team.
Highlight Relevant Experience: In your application, clearly outline any previous administrative roles you've held, especially those involving customer service or support functions. If you have experience with RCAF processes, be sure to mention it.
Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Canadian Base Operators Inc
✨Showcase Your Organisational Skills
As the role requires strong organisational abilities, be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your time management strategies and any tools you use to stay organised.
✨Demonstrate Effective Communication
Since communication is key in this position, practice articulating your thoughts clearly. Be ready to provide examples of how you've effectively communicated with team members or clients, especially in resolving issues or providing information.
✨Familiarise Yourself with RCAF Processes
If you have knowledge of the Royal Canadian Air Force's administrative functions, make sure to mention it during the interview. If not, do some research beforehand to show your interest and understanding of their operations.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to work under pressure. Think of scenarios where you've had to adapt quickly or resolve conflicts, and be ready to explain your thought process and outcomes.
