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- Tasks: Provide essential administrative support to a dynamic team and assist with various office tasks.
- Company: Join Canadian Base Operators, a proud partner of the Royal Canadian Air Force, in Southport, MB.
- Benefits: Enjoy a full-time, permanent role with opportunities for growth and collaboration.
- Why this job: Be part of an innovative team that values commitment and collaboration while making a real impact.
- Qualifications: High School Diploma required; 1-3 years of administrative experience preferred.
- Other info: Accommodations available for candidates with disabilities; vaccination validation may be required.
The predicted salary is between 28800 - 43200 £ per year.
ABOUT THIS CAREER OPPORTUNITY
Canadian Base Operators (CBO) is growing it\’s Southport team! If you are an organized, customer-focused professional who thrives in a collaborative environment, this is a great opportunity to contribute to meaningful work supporting the Royal Canadian Air Force (RCAF).
As a proud partner with Kelowna Aerospace Defence Programs, we deliver a wide range of critical support services to military training operations. In this role, you\’ll be part of the team that ensures students, staff and visitors have a seamless and welcoming experience every day.
The Administrative Support position reports to the Client Services Supervisor and provides essential administrative, reception and coordination support across the site.
WHAT YOU\’LL DO
Administrative & Clerical Support
- Prepare clear, accurate reports, letters, and documentation
- Process bookings and reports in UniResMan hotel software
- Support staff and students with claims, course reports, and travel arrangements
- Transcribe and prepare minutes for meetings
- Prepare documents and welcome packages for new students
- Conduct orientation briefings for new student courses
- Maintain reference library publications
- Create building access cards and ID badges
- Assist with stocking supplies and cross departmental tasks
- Manage incoming and outgoing mail; coordinate information flow
- Provide backup support to other Client Services team members
Office Administration
- Order and maintain office supplies
- Maintain telephone lists, files, and routine administrative records
Reception & Customer Service
- Respond to telephone and email inquiries professionally and accurately
- Greet and assist visitors, vendors, and customers in a courteous manner
- Ensure a positive front-desk experience that reflects CBO\’s standards
WHAT YOU BRING
Competencies
- Effective Communication
- Customer Focus
- Problem Solving and Innovation
- Teamwork and Collaboration
- Respect for others
Education
- High School Diploma or equivalent (required)
- Certificate in an administrative field (asset)
Experience
- 1-3 years of administrative experience in an office environment
- Knowledge of RCAF administrative functions and processes (asset)
Skills & Attributes
- Strong attention to detail and accuracy
- Intermediate use of MS Office (Word, Excel, Outlook, Teams)
- Organized, with strong time management skills
- Ability to work effectively with shifting priorities
- Self-motivated, reliable and resourceful
- Excellent verbal and written communication skills
- Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate
WHY YOU\’LL LOVE THIS ROLE
- Be part of a mission‑driven team supporting Canada’s military training programs
- Build specialized administrative skills in a unique operational setting
- Work with supportive colleagues in a collaborative environment
- Play a central role in helping students and staff succeed from day one
- Gain valuable experience with government and defence‑related processes
Additional Information
Some client facilities may require proof of vaccination. If applicable to this role, candidates may be asked to meet client-specific requirements prior to hire.
Canadian Base Operators welcomes and encourages applications from persons with disabilities. Accommodations are available upon request throughout the recruitment and selection process.
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Administrative Support employer: Canadian Base Operators Inc
Contact Detail:
Canadian Base Operators Inc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Support
✨Tip Number 1
Familiarise yourself with the Royal Canadian Air Force (RCAF) administrative functions and processes. Understanding their specific needs and operations will give you an edge during interviews and show your commitment to the role.
✨Tip Number 2
Highlight your experience with MS Office, especially Word, Excel, and Outlook. Be prepared to discuss how you've used these tools in previous roles to manage tasks efficiently, as this is crucial for the Administrative Support position.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've managed multiple priorities in past jobs. This will showcase your ability to handle the dynamic nature of the role effectively.
✨Tip Number 4
Practice your communication skills, both verbal and written. Since the role involves greeting visitors and answering enquiries, being articulate and professional will be key to making a great impression.
We think you need these skills to ace Administrative Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the job description. Emphasise your attention to detail, communication skills, and proficiency in MS Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to provide administrative support and work collaboratively within a team.
Highlight Relevant Experience: In your application, focus on any previous roles where you managed office tasks, processed reports, or provided customer service. Use examples that illustrate your problem-solving abilities and teamwork.
Proofread Your Application: Before submitting, carefully proofread your application materials for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Canadian Base Operators Inc
✨Showcase Your Communication Skills
As the role requires effective communication, be prepared to demonstrate your verbal and written skills. Practice articulating your thoughts clearly and concisely, and consider bringing examples of your previous correspondence or reports.
✨Highlight Your Organisational Abilities
Since the position involves managing multiple tasks, share specific examples of how you've successfully organised your workload in past roles. Discuss any tools or methods you use to stay organised and manage time effectively.
✨Familiarise Yourself with RCAF Processes
If you have knowledge of RCAF administrative functions, make sure to mention it during the interview. If not, do some research beforehand to understand their processes, as this will show your commitment and interest in the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving and teamwork skills. Think of scenarios where you had to collaborate with others or resolve conflicts, and be ready to discuss how you handled those situations.