HR Coordinator

Our client is currently recruiting for an HR Coordinator. Based in Aberdeen, the role will be on a 12 month contract and is fully office based. ROLE To provide support to a busy generalist HR team, delivering basic HR advice and providing a full HR Administration service. RESPONSIBILITIES Recruitment Provide recruitment support, i.e. liaising with agencies, setting up and conducting interviews and on-boarding employee Conduct new start induction presentation Maintain recruitment spreadsheets Responsible for issuing and collating completed new hire paperwork Process new start paperwork, and input into HRIS system Co-ordinate reference requests for potential new hires Arrange pre-employment medicals Calculate holiday entitlements Co-ordinate relocation process for overseas new hires including flights/accommodation/liaison with external bodies Process interview expenses Process probation paperwork Employee Life Cycle Support SHRA’s with employee status changes, processing paperwork, updating HRIS system and employee electronic files Responsible for working through leaver checklists Arrange and conduct exit interviews Work through Maternity, Paternity and other family friendly policy checklists Collate return of Performance Review & Development Forms, providing completion figures to SHRAs/HRM Responsible for Long Service Awards, including maintaining tracker, completing letters and distributing awards Process Agency Worker Regulations (AWR) requests as received from Agencies Travel to work scheme – assign car park spaces, liaise with external carpark representatives and maintain travel to work tracker Where required, assist Training & Competence with the processing of training booking requests Responsible for professional memberships and ensuring they are processed Reporting Understand the HRIS system for 100% accuracy of International division’s data Run reports as required to support HR Manager and Advisors in generating Management Information Assist with monthly, quarterly and annual G&A Headcount Budgets Produce quarterly audit report for HRIS Produce Immigration Report on a monthly basis Produce Attrition and Headcount report on a monthly basis and share with International Leadership Team REQUIREMENTS Essential Ability to work on own initiative Ability to work effectively as part of a team Excellent time management Excellent organisational skills Excellent written and verbal communication skills Ability to interact effectively with individuals at all levels Promote a culture of equality, diversity and inclusion in line with EDI strategy: commit to learning about developing inclusive cultures and eliminating blockers to diversity in the working environment Advanced level experience of Microsoft Office Packages (Outlook, Word, Excel and Powerpoint) Problem solving ability Aware of and adheres to agreed deadlines and commitments that impact the work of others Confidentiality, sensitivity and professional integrity Ability to prioritise own workload to meet deadlines Experienced HRIS / System user Ability to communicate and interact at all levels within the organisation and with external providers. Preferred Desire to complete further education related to HR Previous experience of working within a HR team Superuser for HRIS Ability to improve current HR procedures and processes as required